Classroom Supplies Program Administrator (Term)
C.U.P.E. 2357 (10 month, Level 5)
(new position)
*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.
The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
Under the direction of the Finance and Administration Department, the Classroom Supplies Program Administrator is responsible for the setup and implementation of this new program. As this is a new initiative, the role is being posted as a 10 month term with the potential to become permanent.
Roles and Responsibilities:
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Serve as the primary point contact for the Supplementary Classroom Supplies Funding program, ensuring alignment with Ministry policy and internal OCSB objectives ;
Liaise with schools to manage the identification and maintenance of the list of eligible elementary teachers (those with primary responsibility for a classroom) versus ineligible staff, ensuring data integrity;
Monitor and manage program compliance, including tracking annual allotments and verified carryover balances;
Prepare required reporting to the Ministry of Education;
Act as the liaison with the selected vendor to oversee portal access, account setup, and troubleshooting for eligible teachers;
Monitor spending reports provided by the vendor to track account usage and flag anomalies;
Reconcile program expenditures and manage the administrative workflow for "holdbacks" or funds requiring reallocation;
Work closely with Human Resources and Schools to verify homeroom teacher assignments, capture staff movements throughout the school year, and manage the transfer of funds for LTOs (Long-Term Occasional teachers) who meet the 3-month eligibility threshold;
Collaborate with the procurement department to manage vendor relationship issues, portal functionality, and purchasing logistics;
Provide guidance and support to school-level administrators regarding policy interpretation, eligibility questions, and program implementation;
Performs other duties, as assigned by the supervisor.
Required Qualifications:
a degree/diploma in accounting, procurement or a related field ;
two years bookkeeping or related experience;
excellent technical and computer skills in MS Office (Excel, Word), Google applications and MS Dynamics NAV;
superior organizational skills;
good communication and interpersonal skills;
accustomed to working to rigid deadlines with frequent interruptions;
individuals who possess an equivalent combination of education and experience will also be considered
In addition, the following will be considered an asset:
Enrolment in the CPA Professional Education Program.
Annual Salary: This is a full-time, 10 month temporary position with a salary range of $49,117 to $52,809.
The effective date is approximately August 17, 2026.
How to Apply: All applications for the position must be submitted through Apply to Education. If you are currently an OCSB Employee, please submit your application via your OCSB ATE account. Failure to complete this information may impact your eligibility to be considered.
Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.
If you are currently not an OCSB employee, at the completion of a successful interview, you will be required to provide an Original Police Record Check for the Vulnerable Sector dated within the last 6 months.
Questions regarding the application process can be directed to [email protected] .
For assistance with ApplytoEducation, please contact ATE directly at [email protected] or by phone at 1-877-900-5627.
AI may be utilized throughout the selection and recruitment process.
Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [email protected] prior to the posting closing date so that appropriate arrangements can be made.
Data Privacy Statement:
Personal information on this form is collected under the authority of Ontario Regulation 298 (Operation of Schools - General) under Education Act, R.S.O. 1990, c. E.2, as amended (“Education Act”), sections 58.5(1) and 171(1) of Education Act and will be used by Ottawa Catholic School Board (“OCSB”) for employment purposes. The information is retained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M. 56 and will be disclosed to authorized OCSB staff in order to administer the above purpose. The Board’s & the ‘ ’ support document entitled ‘ may be viewed on the Board’s website at . Questions about Privacy should be directed to the Privacy Officer by email to .
