Coldstream, Bc Office Jobs – 102 Openings This Week

Senior Administrative Assistant
Doane Grant Thornton —Kelowna, BC
- $50,000–$67,200 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
12d
Receptionist
MNP —Kelowna, BC
- $38,750–$45,290 a year
- Microsoft Powerpoint
- Microsoft Excel
- Front desk
Receptionist- Part-Time
Cogir Senior Living —Kelowna, BC
- $20 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Clerk, Operations
Reliance Home Comfort —Kelowna, BC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Accounting & Administration Support (Part-Time)
Bylands Nurseries Ltd —West Kelowna, BC
- $25 an hour
- Microsoft Office
- Administrative experience
- No university degree
Quick apply
8d
Front Desk Agent - Mountain Check-In - Winter 2026/27
BIG WHITE CENTRAL RESERVATIONS LTD. —Kelowna, BC
- $20.50 an hour
- Weekends as needed
- Customer service
- Organizational skills
- Front desk
Customer Service Representative
Motion LP —Kelowna, BC
- $37,200–$49,600 a year
- Full-time
- Microsoft Office
- Databases
- Communication skills
- Employee assistance program
Quick apply
2d
Medical Office Assistant/Receptionist
Dr. Aaron W Joe MD FRCSC Inc. —Kelowna, BC
- $20–$26 an hour
- Full-time
- Customer service
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
4d
Accounts Receivable & Administration
SKYTRAC Systems Ltd. —Kelowna, BC
- $55,000–$60,000 a year
- Full-time
- Customer service
- ERP systems
- Microsoft Office
Quick apply
2d
Receptionist/Administrative Assistant (Full Time)
Rutland Physical Therapy —Kelowna, BC
- $20–$22 an hour
- Full-time
- Customer service
- Medical office experience
- Microsoft Office
- Paid time off
- Flexible schedule
Quick apply
Receptionist/ File processing officer
HARMAN IMMIGRATION INC. —Central Okanagan, BC
- From $17.85 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Intermediate Engineer (ENG 3) - Kelowna Office
Strata Engineering Inc. —Kelowna, BC
- $85,000–$115,000 a year
- Full-time
- Engineering
- Master's degree
- Bachelor's
Quick apply
Medical Administrative Assistant
Evolve Allied Health —Kelowna, BC
- $21–$25 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- Medical office experience
- Dental care
- Paid time off
Quick apply
1d
Executive Assistant
F. H. Black & Company CPA Inc. —Kelowna, BC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Manager - JOEY Kelowna
JOEY Restaurants —Kelowna, BC
- $22–$24 an hour
- Weekends as needed
- Hospitality
- Bar
- Flexible schedule
Quick apply
Clinic Receptionist/Client Care Coordinator
MoveMed Physiotherapy —Kelowna, BC
- $20–$22 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Paid time off
Quick apply
1d
Medical Office Assistant
Haven Medical Clinic —Kelowna, BC
- $21–$26 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
Quick apply
5d
Dental Receptionist/Treatment Coordinator
OKANAGAN DENTISTRY —Kelowna, BC
- $26–$33 an hour
- Full-time
- Microsoft Word
- English
- Organizational skills
- Dental care
- Paid time off
Quick apply
10d
Medical Office Assistant
Evolve Allied Health- Kelowna BC —Kelowna, BC
- $22–$25 an hour
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
5d
Receptionist/Sales
Blinds Hub Ltd. —West Kelowna, BC
- $17.85–$27.87 an hour
- Full-time
- Bilingual
- Customer service
- Microsoft Office
Quick apply
10d
Part-time to full-time office administrator
Refuelify Fuel Solutions Inc. —Vernon, BC
- $20–$28 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Research
- Flexible schedule
Quick apply
6h

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Senior Administrative Assistant

Doane Grant Thornton
Kelowna, BC

Apply Now

Job details

Full-time
12 days ago

Skills

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Filing
Administrative experience
Assembly
Presentation skills
Accounting
Communication skills

Full job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Senior Administrative Assistant your responsibilities will include:

Proactively supporting Assurance and Tax teams by acting as a key client liaison, ensuring seamless and responsive service delivery within a fast-paced, growing practice
Preparing, editing, and delivering polished, concise, and professional client communications and reports that reflect firm standards and elevate the client experience
Preparing accurate financial statements in Word or Caseware, ensuring quality and timeliness for client delivery
Producing client-ready financial documents through precise proofreading, formatting, and assembly
Managing timely and professional client invoicing, including clear and client-friendly communication as needed
Maintaining and updating CRM systems by monitoring and cleaning up leads/opportunities and setting up new clients and engagements
Handling CRA filings (RC59s, T1013s, etc.) with accuracy while ensuring clear communication with clients throughout the process
Owning client correspondence on behalf of Partners and Managers, including drafting thoughtful, concise, and professional emails and following up proactively
Supporting client-facing proposals and materials with a focus on clarity, professionalism, and compelling presentation
Coordinating year-end file assembly and delivery, including:

o CaseWare file set up, lock down, and roll forward
o E-filing and paper filing of tax returns and related documentation
o Supporting document preparation and organization for client delivery

Providing billing support, including drafting invoices, coordinating approvals, and issuing final bills to clients in a timely and professional manner
Preparing and monitoring Work-In-Progress (WIP) reports to support Partners and Managers in managing client engagements and billing cycles
Preparing and distributing PBC (Prepared By Client) request letters and following up on outstanding items
Responding to and triaging client requests, ensuring prompt follow-up or escalation as appropriate
Assisting with professional development session set ups and tracking attendance
Managing Partner calendars and coordinating client meetings with a strong focus on responsiveness and professionalism
Preparing and tracking expense claims/submissions
Coordinating external/internal staff meetings, room bookings, meals/catering and events including live meetings, video conferences, etc.
Assisting with tracking and managing client deadlines to ensure compliance and timely completion of engagements
Other duties as required

What success looks like:
Success in this role means consistently delivering accurate, timely client outputs, maintaining well-managed workflows, and enabling Partners and Managers to focus on client service and advisory work.

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

5+ years of administrative experience in a busy professional services environment
Experience preparing financial statements (in particular using Caseware) would be an attribute but not essential
Accounting or bookkeeping knowledge, with a foundational understanding of financial statements, is an asset
3+ years of experience using Tax Prep
Experience with CRM tools and/or D365 would be an asset
Able to manage multiple client priorities efficiently in a fast-paced, deadline-driven environment
Strong collaboration skills and a client-service mindset when working across teams
Exceptional organization and prioritization skills, with the ability to balance competing client needs
Sound judgment, business acumen, and proactive problem-solving skills
A proactive learner who is motivated to contribute meaningfully to both client service and team success
Outstanding verbal and written communication skills, with a strong focus on clear, concise, and professional client interactions
Ability to think ahead and take initiative
Ability to work well independently and within a team environment
Ability to handle sensitive and confidential information
Advanced proficiency with MS Word, Excel, and PowerPoint, producing polished, client-ready work
Attention to detail
Flexibility to work additional hours during peak periods to meet client needs

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $50,000–$67,200 in Kelowna. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.

Apply Now

Refine Your Search

office jobs in coldstream, bc

Senior Administrative Assistant

Receptionist

Receptionist- Part-Time

Administration Clerk, Operations

Accounting & Administration Support (Part-Time)

Front Desk Agent - Mountain Check-In - Winter 2026/27

Customer Service Representative

Medical Office Assistant/Receptionist

Accounts Receivable & Administration

Receptionist/Administrative Assistant (Full Time)

Receptionist/ File processing officer

Intermediate Engineer (ENG 3) - Kelowna Office

Medical Administrative Assistant

Executive Assistant

Office Manager - JOEY Kelowna

Clinic Receptionist/Client Care Coordinator

Medical Office Assistant

Dental Receptionist/Treatment Coordinator

Medical Office Assistant

Receptionist/Sales

Part-time to full-time office administrator

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