Numeris is Canada’s most trusted and authoritative source for broadcast measurement and consumer behaviour data. As well, the industry leading intelligence provider to broadcasters, advertisers, and agencies. We have been recognized for over 75 years as providing the gold standard in audience intelligence.
We have great people who do exceptional work. We take pride in building an environment of continuous learning and career advancement opportunities. Our teams are collaborative, curious, and dedicated to creating quality experiences. We love what we do, enjoy each other’s company, and support initiatives to give back to our communities. We are looking for people to help us shape the future of Numeris, and have a lot of fun along the way.
The Executive Assistant is a high-trust, senior-level administrative partner responsible for providing comprehensive executive, operational, and governance support to the Chief Growth Officer (CGO), Chief Research & Operations Officer (CROO), and broader People & Culture and GRC (Governance, Risk & Compliance) functions.
This role goes beyond traditional administrative support, acting as a central hub across leadership, ensuring seamless execution of executive priorities, governance processes, internal workflows, and organizational operations. The incumbent is expected to anticipate needs, proactively improve systems, and drive efficiency across tools, processes, and leadership workflows.
Key areas of responsibility include executive calendar and priority management, cross-functional coordination, governance and compliance support (including DocuSign and approval workflows), onboarding/offboarding governance alignment, financial tracking support, and leadership communications preparation.
This role requires a high degree of discretion, judgment, organizational maturity, and the ability to operate effectively in a fast-paced, executive-facing environment. In-office attendance is required minimum twice per week, with additional presence as needed based on executive priorities and business needs.
Executive & Leadership Support
Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
Governance, Risk & Compliance (GRC) & Workflow Support
Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency
Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
People & Culture (P&C) Support
Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution
Financial & Operational Support
Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
Office & Operational Management
Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)
Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
Executive Communications & Presentation Support
Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
Be part of an evolutionary journey in the audience measurement and data space; work on exciting projects, add value & make a positive impact to our Company.
-
Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums).
-
Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role).
-
Continuous learning and development via Percipio, our Learning Management System.
-
Be part of additional programs such as MentorMe, which helps our employee’s network, and grow within the organization.
-
Leadership Training offerings for new and emerging leaders.
-
Culture of great teams, coworkers and supportive leadership.
-
- Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more!
Values
We succeed through collaboration with each other and with the industry. Unity drives our impact.
We embrace change and challenge convention. Our innovation is purposeful, driven by insights, guided by strategy, and focused on delivering meaningful future-proofed solutions.
We prioritize the well-being, growth and voices of our people. We actively listen, support development, and create space where everyone can succeed.
We pursue continuous improvement in everything we do, from our processes to our time to market. With a growth mindset and a commitment to excellence, we bring solutions to life with precision and purpose.
We are committed to creating an accessible environment for all our employees and foster a culture that focuses on diversity, equity, inclusion and belonging. We believe that a diverse workforce helps everyone contribute in meaningful ways towards our shared success.
