Summer Administrative & Operations Assistant
Make Your Summer Matter
Calgary Quest Children’s Society is seeking a highly organized and motivated individual (aged 17 – 30) to join our team this summer as an Administrative & Operations Assistant. Funding for this position is partially provided by the Government of Canada Youth Employment and Skills Strategy.
This position offers an opportunity to gain valuable administrative and operational experience while supporting an organization dedicated to helping children, youth, and young adults with moderate to severe developmental disabilities access education, opportunities, and inclusive community experiences that help them thrive.
Calgary Quest Children’s Society has two primary streams of service. Calgary Quest School is an independent school providing specialized educational and therapeutic supports for students ages 6–20. Calgary Quest Resources is a multi-faceted component offering Before and After Care and Quest Adventure Camps for our younger participants, and the Centre for Opportunity adult transition program for ages 18-28.
The students and participants we serve face complex developmental, cognitive, communication, sensory, and behavioural challenges that require individualized supports and adaptive learning environments. Yet every day, we witness remarkable growth, resilience, and achievement when individuals are given the right opportunities and encouragement.
Position Overview
The Administrative & Operations Assistant will work closely with the Executive Assistant, Director of Operations, and Chief Executive Officer to support the day-to-day administrative and operational functions of the organization.
Key Responsibilities
Administrative & Operational Support (70%)
- Provide day -to-day administrative supports to the Executive Assistant and Director of Operations
- Assist with data entry, database maintenance, and record management
- Support the preparation of reports, spreadsheets, presentations, and internal documentation
- Organize and maintain an electronic and paper filing system Assist with scheduling, meeting preparation, and coordination of organizational documents
- Support operational projects across Calgary Quest School and Calgary Quest Resources
- Assist with tracking organizational metrics and reporting requirements
- Support the collection and organization of information required for audits, funding reports, and operational reviews
Policy, Procedure & Quality Improvement Support (20%)
- Assist with reviewing, updating, and formatting organizational policies and procedures
- Support the maintenance of policy manuals and operational documentation
- Participate in administrative improvement projects and process mapping initiatives
- Assist in developing standardized templates, forms, and administrative tools
Executive Office Support (10%)
- Provide project and administrative support to the Chief Executive Officer
- Assist with preparing briefing materials, meeting packages, and organizational correspondence
- Conduct research and information gathering to support strategic initiatives
What You’ll Gain
- Meaningful work experience with a respected Calgary charitable organization
- Develop valuable administrative, organizational, and executive support skills for future career opportunities
- Strengthen your skills in policy and procedure improvement, operations management, research, and data analysis in a professional work environment
- Mentorship and collaborative experience within a supportive team environment
- The chance to contribute to programs that positively impact children, youth, and families
Compensation: $20.00 per hour
Term: Eight (8) weeks, July–August
Hours: 35 hours per week
This is an in-office position primarily located at our Barlow Campus in Calgary.
Application Process
Please submit the following:
- A cover letter outlining your interest in the role and connection to our mission
- Your current resume
- Two references (references only required if selected for an interview) Applications can be submitted to: [email protected].
Applications will remain open until a suitable candidate is found. Only candidates selected for an interview will be contacted.
Calgary Quest Children’s Society is an equal opportunity employer committed to creating an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds, abilities, and experiences, and encourage candidates who share our commitment to inclusion and supporting individuals with developmental disabilities to apply.
Pay: $20.00 per hour
Benefits:
Application question(s):
- Did you attach a cover letter? (Applications without will not be reviewed)
Work Location: In person
