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Project Engineering Documentation Coordinator

Velan Inc.
Saint-Laurent, QC

Quick apply

Job details

Benefits

Tuition reimbursement
Paid time off
Company events

Skills

Bilingual
Mechanical engineering
Microsoft Excel
Engineering
Mechanical Engineering
Laboratory experience
Master's degree
Bachelor's

Full job description

Velan is a global leader in the design and manufacture of industrial valves. Founded in Montreal, the company is recognized for the quality of its products, its technical expertise, and its human and collaborative corporate culture.

We are currently seeking a Project Engineering Documentation Coordinator who will play a key role in ensuring the efficient operation of the engineering department. The selected candidate will provide essential support in the identification, preparation, and distribution of new tasks, such as new orders, to the various engineering groups. This position ensures that workflows, task assignments, and resource coordination effectively support Velan’s engineering activities, operational priorities, and project execution requirements.

What we offer

In addition to a job that matches your ambitions, with varied and enriching assignments, joining Velan means becoming part of a passionate team and enjoying exceptional working conditions:

Competitive salary and bonuses
Generous insurance program
24/7 telemedicine service
5% employer contribution to a pension plan
Competitive vacation policy
Paid time off during the holidays
Reimbursement of professional association membership fees
Contribution to tuition reimbursement
Reimbursement of annual gym fees and other wellness initiatives
Free on-site parking
Company events (health, family, sports, etc.)
Fast career progression and professional development opportunities

Responsibilities

Manage the Velan Project Engineering email box which is set up specifically to forward all engineering documents to customer and receive all returned documents from customers
Provide support with the Velan Data Management (VDM) database, notably by, but not limited to:
- Daily receipt of orders, handling the initial set-up of all new orders by assigning tasks to the appropriate internal and external stakeholders
- Releasing documents
- Creating master items
- Reviewing and interpreting return customer comments and entering all individual drawing/document statuses before organizing and archiving them in the engineering central server
Coordinating the work with assigned project engineering staff, ensuring that they receive all customer comments where drawing/report revisions are required and confirm proper status
Set-up and maintain mandatory staff training files in accordance with our QA manual to meet external and internal auditing; be aware of requirements for Engineering audits
Coordinate with project engineering staff on maintaining and completing Engineering Change Orders (ECO)
Coordinate work following the reception of Actuator Ordering Documents from the Applications group by reviewing and determining product type, size and distribution to the appropriate detail design group and liaising with project engineering staff
Receive all COSINs (original and revisions) destined for engineering (which comprises of customer specifications, data sheets, etc.) and file into the appropriate engineering folders before coordinating information transfer with the assigned project engineering staff
Ensure liaison between VPM and customers regarding status of engineering drawings and reports, follow up closely with the customers regarding approvals of engineering documents
Act as the main contact for internal and external requests for engineering drawings and reports
Able to communicate with customers regarding engineering-related documentation
After review by the Manager, Project Engineering, assign all engineering orders for North American plants, Korea, Portugal, China and Germany
Create and maintain project engineering files on the central server
Handle and complete engineering transactions on specific orders requiring generic drawings.
Coordinate with quality control staff when required engineering documentation is required to enable shipments
Control the documentation for all design/seismic reports by ensuring that all required information is recorded in the VDM database, transmittals are made and forwarded to external customers. Enter all statuses upon receipt of reports from customers, advise Analytical if revisions are required.
Maintain ECO’s for Analytical
Ensure that certificates of conformance and environmental qualification statements are officially signed by a certified engineer, documented and transmitted to the requesting party
Provide support to the Engineering Vice-President and engineering groups notably by, but not limited to:
- Organizing meetings, travel, and certain events
- Able to independently compose and issue departmental messages at the request of the VP.
- Help writing, translating and distributing engineering department procedures (EI, EP, EWI, etc.)
- Transmittals of research and development reports to the customer, maintaining their status in the system & ensuring copies of reports are available on file and for viewing.
Order and maintain Engineering office supplies

Page Break

Your Profile

Bachelor’s degree in mechanical engineering
Member of Ordre des ingénieurs du Québec (OIQ)
Master’s degree in engineering management is an asset
Proven experience in a laboratory management role, preferably in a mechanical engineering setting
Proficiency in laboratory equipment and technology
Strong knowledge of laboratory procedures, safety protocols, and regulatory requirements.
Valve design concepts, including actuation (electric, pneumatic and hydraulic) (an asset)
Materials (especially steels), machining processes and mechanical assembly (strong
Design and drafting standards, geometric dimensioning and tolerancing (strong)
Product and life-cycle data management and configuration control concepts, principles and practices (asset)
Word and Excel M (a must)
FEA methods regarding stress analysis and computational fluid dynamics (an asset)
Functional bilingual (Oral and written)

If you recognize yourself in this profile and would like to take on this challenge, we would love to learn more about you!

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