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Accounting Administrator

Icon Digital Productions
Markham, ON

Quick apply

Job details

Full-time

Skills

Sage
Microsoft Excel
Microsoft Outlook
ERP systems
Filing
English
Microsoft Office
Finance
Bachelor's
Accounting
Accounting
Communication skills

Full job description

We are looking for an Accounting Administrator to join our team at ICON. Reporting to the Accounting Manager, he or she will be responsible for full-cycle Accounts Payable and Account Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.

Primary Responsibilities

Duties include, but are not limited to and subject to change upon review:

Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner

Receive and verify invoices against purchase orders, seeking approvals when necessary

Verify that transactions comply with financial policies and procedures

Prepare batches of invoices for data entry

Manage the weekly cheque run; obtain Controller's approval and appropriate sign-offs

Establish strong relationships with vendors and clients, and maintain updated vendor/client files

Maintain up-to-date billing system and various invoice procedures per client

Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet

Prepare daily bank deposits

Investigate and resolve customer queries through the reconciliation of accounts and process adjustments

Monitor customer account details for non-payments, delayed payments, and other irregularities

Maintain accounts receivable customer files, both permanent and current orders

Communicate with customers via phone, email, mail or personally

Provide various analysis reports on customer activity as requested

Answer telephone and electronic inquiries, relaying telephone calls and messages within the company

Assist Finance department with filing invoices, matching POs, and verifying billing

Other duties assigned by supervisor

Skills and Experience

At least 1-3 years of full-cycle accounting experience

University or college degree in Accounting/Finance

Advanced knowledge of Microsoft Office, Outlook, Work & Excel

Must have experience with Sage ERP and/or ACCPAC

Must be able to effectively communicate in English

Key Competencies

Able to take initiative

Strong attention to detail & strong communication

Strong organizational, planning and problem-solving skills

Strong interpersonal and soft skills

Able to work well independently and as part of a team

We thank all applicants, however, only those selected for an interview will be contacted.

ABOUT ICON

ICON is a full-service organization with a 120,000 square foot state-of-the-art production facility based in Markham, Ontario. With additional offices based in Toronto, New York, and Montreal, we are unmatched in terms of technology, production capabilities, and product diversity, serviced by the most experienced and knowledgeable team of display graphics, digital signage, video production, and print professionals in the business. ICON’s reputation for reliability, quality workmanship, professionalism, and customer service is well earned and reflected by the trust and loyalty of clients we serve.

As a multi-faceted visual communications media company, we serve our clients’ needs of transforming spaces in retail, out-of-home advertising, digital, corporate/event marketing, hospitality, and consumer packaged goods (CPG) industries. Our company name represents strength and innovation, both of which are necessary for growth and success within our respective industries. Within ICON we have two divisions – ICON Media and ICON Visual; these divisions support the commitment we give to our clients to continue being leaders in All Things Visual.

We thank all applicants, however, only those selected for an interview will be contacted. ICON Visual is an equal opportunity employer and we encourage candidates from diverse backgrounds to apply.

ICON Visual is a supporter of AODA (Accessibility for Ontarians with Disabilities Act). Accommodation will be provided to all applicants with disabilities during the recruitment process. Please include a summary of the accommodation required in your application email.

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icon digital jobs in toronto, on

Accounting Administrator

Senior Visuals Editor, International (Editorial) - Hybrid

Financial Analyst (Finance) - Hybrid

Senior Marketing Artist

Senior Visuals Editor, International (Editorial)

Financial Analyst (Finance)

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Sr. Visual Designer

Dental Hygienist

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