Job ID: 241671-67
Classification: EA: $80,973 - $102,456
Job Type: Indeterminate (Full-time)
Location: Ottawa, Ontario, Canada
Closing date: Sunday, July 12, 2026
About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.
As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
Are you motivated by meaningful work that supports democratic governance and public service in Canada? Do you thrive in a fast-paced environment where discretion, organization, and professionalism are essential? If you are proactive, detail-oriented, and committed to delivering high-quality results, we invite you to consider joining our team.
In this role, you will provide high-level executive support to Senator Farah Mohamed, an independent member of the Senate of Canada appointed in 2025. Senator Mohamed brings extensive leadership experience in the charitable and non-profit sector, with a focus on youth opportunity, education, and addressing systemic inequities in Canada and internationally.
As an Executive Assistant, you will play a key role in supporting the Senator’s parliamentary and public responsibilities by ensuring the efficient and effective operation of her office.
Key Duties & Responsibilities
Executive Administration
- Manage the Senator’s calendar, travel arrangements, itineraries, and expenses;
- Prioritize daily workflows, and prepare briefing materials and agendas;
- Oversee inboxes, invitations, and meeting requests;
- Maintain organized filing systems, databases, and contact lists;
- Track deadlines, approvals, and office administration tasks.
Office Coordination & Operations
- Facilitate daily operations and logistics for meetings and events;
- Liaise with internal and external offices regarding scheduling;
- Ensure materials and documents are accurate and produced on time;
- Support onboarding and coordination of interns, students, and visitors;
- Maintain organized systems and administrative processes.
Parliamentary & Political Awareness
- Monitor parliamentary calendars and committee meeting schedules;
- Handle confidential and sensitive information with high discretion and judgment;
- Identify priority issues requiring immediate escalation;
- Support office priorities in maintaining professional relationships with constituents and stakeholders.
Communications Support
- Draft routine correspondence and administrative communications;
- Coordinate with office team regarding media and stakeholder scheduling;
- Ensure all materials align with office standards.
Open to
The general public to staff an indeterminate full-time position in the office of Senator Farah Mohamed.
Please note that “indeterminate” refers to an employment contract with no specified end date.
The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Prerequisites
- Post-secondary education in business administration, office administration, communications, or an equivalent combination of education and experience;
- Experience providing executive support in a professional office environment, including drafting correspondence, preparing briefing materials, organizing meetings, maintaining records and filing systems, supporting event coordination, managing logistics, and assisting with budget tracking;
- Exceptional multitasking, time management, and anticipation skills in a fast-paced environment;
- Proven ability to manage complex calendars and travel arrangements;
- Strong written and verbal communication skills with a professional, diplomatic approach;
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to work with internal administrative systems (Unit4 preferred);
- Ability to handle confidential and sensitive information with discretion and professionalism;
- In-depth understanding of parliamentary environments and sensitivity to political context;
- English is essential; bilingualism is considered a strong asset;
- Experience with digital communication platforms and content management tools is considered an asset.
Competencies
Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.
Conditions of Employment
Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.
Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.
Relocation and travel expenses incurred during this process are the applicant's responsibility.
Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.
The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.
The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.
We thank all those who apply to this selection process.
The posting closes at 11:59 p.m. EST on the closing date stated above.
