Description
The Department of Family Medicine in the Cumming School of Medicine invites applications for a Project Coordinator. This Part-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.
This role will support activities of the Makoyoh'sokoi (MKS) program, a free wholistic physical activity-based wellness program for Indigenous women, guided by Indigenous practices and traditions, and facilitated by Indigenous women in your community. This position reports to the Principal Investigator, with day to day collaboration with the MKS Project Lead, and will work in close collaboration with current members of the MKS Team.
The Coordinator's primary purpose is to manage the day-to-day operations of the MKS program by coordinating with all of the communities Facilitators. In addition to coordinating with community Facilitators, overall project activities under the supervision of the Project Lead and in close collaboration with the MKS team will be a core responsibility for the Facilitator Coordinator.
Summary of Key Responsibilities (job functions include but are not limited to):
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Works with the Program Manager to distribute Health Stories (individual handouts with participant results). Works with the Program Manager to distribute Community Stories (reports to community with aggregated participant data)
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Coordinates with Program Facilitators and triages questions, comments, or concerns to appropriate team members
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Advertises the program for participant recruitment
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Works with each Community Champion to find a Facilitator. Travels to communities to facilitate community connection.
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Ensures all day-to-day responsibilities of the Facilitators are being observed including:
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Reporting requirements are being tracked and sent in
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Ensuring facilities and fitness instructors are booked
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Ensuring budget is followed and updated as the program progresses
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Ensures opening and closing ceremony is planned and implemented efficiently
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Ensures surveys and fitness measures weeks are complete and staffed
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Ensures photo-voice projects are planned and implemented efficiently
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Ensures Facilitators have access to all equipment needed for measurements
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Coordinates with the Indigenous Program Lead. Culture, Community & Protocol to plan an annual spring celebration to bring together all communities and facilitators
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Prints and delivers or ships all program material needed for each community Attends all relevant meetings and takes meeting minutes, including but not limited to: Weekly meeting with the Program Manager
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Facilitator training and ongoing bi-weekly meetings with the Facilitator Trainer
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Facilitator review
Qualifications / Requirements:
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Bachelors Degree in a Business is required. A Masters Degree (or equivalent in experience) within the arts, education, kinesiology, social sciences, health sciences discipline will be preferred
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Minimum 5 years of related experience;
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Knowledge of and experience with project coordination;
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A combination of education and experience will be considered
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Intermediate to advanced skills in Microsoft 365 applications (Word, Outlook, Excel, PowerPoint, Teams), Internet skills
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Excellent interpersonal and organizational skills; Demonstrated ability for professional report writing; Ability to problem solve in complex situations
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Demonstrated strong communication, team and customer service skills, and an ability to exercise judgment within established guidelines
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Must be open to learning and development, and be willing to accept new challenges and assignments; A positive attitude and the ability to work independently and as part of a team are critical to success
Application Deadline: July 3, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
