In Space Universe Inc.
Location: Nanaimo, BC
Position Type: Part-Time 20 hours per week, 40 hours July 7-23 to cover vacation leave (2:30-5:30 M/T/T/F & 7:30-4:00 Wednesdays and 7:30-4:00 July 7-23)
Join a Growing Team Making a Difference
In Space Universe Inc. is seeking an organized, detail-oriented, and proactive Office Administrator & Accounts Coordinator to support our growing childcare operations. This is a dynamic role that combines office administration, bookkeeping, accounts receivable management, payroll support, government funding administration, and customer service.
The ideal candidate will have strong bookkeeping experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Experience in childcare administration is considered a strong asset.
Why Join Us
- Supportive and collaborative team environment
- Opportunity for growth within a rapidly expanding organization
- Meaningful work supporting children, families, and educators
- Diverse role with a mix of accounting, administration, and operations
Key ResponsibilitiesAccounting & Financial Administration
- Manage Accounts Receivable (A/R) and parent account balances
- Process parent payments and maintain accurate payment records
- Follow up on outstanding accounts and payment arrangements
- Maintain financial records using QuickBooks Online (QBO)
- Assist with payroll processing and payroll administration
- Reconcile accounts and support monthly bookkeeping procedures
- Assist with reporting and financial documentation as required
Childcare Funding Administration
- Manage and administer Affordable Child Care Benefit (ACCB) applications and renewals
- Process and track CCFRI (Child Care Fee Reduction Initiative) funding and reporting
- Communicate with families regarding subsidy eligibility, documentation, and renewals
- Maintain accurate funding records and ensure compliance with government requirements
Office Administration
- Answer incoming phone calls and respond to email inquiries professionally and promptly
- Manage enrolment inquiries, waitlists, registrations, and family communications
- Maintain digital and physical filing systems
- Prepare correspondence, forms, and reports
- Order office and program supplies as needed
- Support management with administrative projects and operational tasks
Team Support
- Provide administrative support to office manager and centre leadership
- Assist with staff onboarding and documentation
- Support special projects and company growth initiatives
- Be willing to assist in childcare classrooms when operational needs arise
Qualifications
- Previous office administration and bookkeeping experience preferred
- Experience using QuickBooks Online (QBO) preferred
- Experience with Accounts Receivable and payroll administration preferred
- Strong computer skills including Microsoft Office and Google Workspace
- Excellent organizational, time management, and multitasking abilities
- Strong attention to detail and accuracy
- Professional verbal and written communication skills
- Ability to work independently and maintain confidentiality
- Experience in childcare administration considered a strong asset
Additional Requirements & Assets
- Willingness to obtain a Responsible Adult Certificate
- Ability to successfully complete a Criminal Record Check
- Class 4 Driver's Licence is considered an asset but not required
- Experience working in a childcare, education, or family services environment is an asset
- Reliable transportation
What We're Looking For
We're looking for someone who enjoys solving problems, keeping things organized, and helping people. The successful candidate will be comfortable working with numbers, communicating with families, managing multiple deadlines, and contributing to a positive team culture. Flexibility, professionalism, and a willingness to support wherever needed are essential.
If you're looking for a rewarding position with a growing organization that values teamwork, accountability, and community impact, we'd love to hear from you.
Pay: $22.00 per hour
Benefits:
- On-site childcare
- On-site parking
Work Location: In person
