The Job Shoppe is hiring an Office Automation Administrator to join our team in Tecumseh, Ontario. This position is funded through the Canada Summer Jobs Program and is a great opportunity for a motivated individual looking to gain hands-on experience in office automation, recruitment systems, and HR operations. You will work closely with our internal team to support process improvements, data management, and digital workflow optimization.
This is a position for The Job Shoppe and is not a role being advertised on behalf of a client.
Location: Tecumseh, Ontario
Wage: $20.00/hour (30 hours per week)
Start Date: As early as June 1, 2026
Position Type: Seasonal – Full-Time (30 hours per week)
What You’ll Be Doing
As an Office Automation Administrator, you will support the setup, maintenance, and optimization of automated workflows used across recruitment and administrative functions.
Responsibilities may include:
Automation Setup and Maintenance
- Support setup, testing, and monitoring of automated workflows for recruitment and communication
- Assist in updating automation rules, triggers, and templates in ATS, CRM, and communication platforms
- Troubleshoot basic automation issues and escalate as needed
- Monitor dashboards to ensure workflows are running accurately and on schedule
Data Management and Quality Control
- Enter, update, and maintain accurate candidate and client records
- Review automated communications and outputs for accuracy and formatting
- Clean and organize data, including removing duplicates and incomplete entries
- Support data imports, exports, and reporting tasks
Documentation and System Organization
- Assist in creating and maintaining standard operating procedures
- Organize digital files related to recruitment, onboarding, and compliance
- Update internal knowledge bases and workflow documentation
- Prepare weekly summaries on system performance and improvements
Communication Support
- Send templated email and SMS communications under supervision
- Prepare communication lists and ensure proper segmentation
- Support interview scheduling and follow-up reminders
- Assist with training materials for internal automation tools
Process Improvement
- Identify opportunities to automate repetitive tasks
- Test new tools and provide feedback
- Participate in team discussions on workflow improvements
- Support pilot projects for new automation initiatives
Recruitment and HR Support
- Assist with interview scheduling and onboarding workflows
- Prepare automated onboarding packages
- Track candidate progress through recruitment stages
- Maintain confidentiality and compliance with data privacy standards
Customer Service Support
- Respond to basic inquiries from candidates and staff
- Direct questions to appropriate team members
- Provide professional and friendly support
Position Requirements:
- Strong attention to detail and organizational skills
- Basic computer skills and comfort using digital tools
- Interest in automation, technology, recruitment, or HR processes
- Strong communication skills and ability to work in a team environment
- Ability to handle confidential information with professionalism
Work Environment:
- Office-based environment
- Team-oriented and collaborative setting
- Opportunity to learn systems, automation tools, and recruitment processes
Physical Demands:
- Prolonged sitting and computer use
- Occasional movement within the office
What The Job Shoppe Offers:
- Paid work experience through the Canada Summer Jobs Program
- Hands-on training in recruitment systems and automation tools
- Supportive team environment focused on learning and development
- Opportunity to gain valuable experience in HR and operations
Eligibility Requirements:
This position is funded by the Government of Canada through the Canada Summer Jobs Program. To apply, you must:
- Be between 15 and 30 years of age at the start of employment
- Have a valid Social Insurance Number (SIN)
- Be a Canadian citizen, permanent resident, or a person granted refugee status in Canada
International students and other temporary residents are not eligible.
Equity and Inclusion:
All youth are welcome to apply. Priority will be given to youth who face barriers to employment, including:
- Indigenous youth
- Racialized youth
- Black youth
- Youth with disabilities
- Youth in official language minority communities
- 2SLGBTQI+ youth
The Job Shoppe is committed to providing an inclusive and supportive workplace. Accommodations are available upon request, including flexible work arrangements and accessibility supports.
About The Job Shoppe:
The Job Shoppe, an international award-winning full-service Human Resource Firm that has provided world-class business solutions for nearly 20 years. They are a trusted partner to their clients and associates, empowering businesses and people to realize their full potential. The Job Shoppe has been recognized through numerous accolades including Best of Staffing – Client Satisfaction and Best of YQG – Employment Agency.
Pay: $20.00 per hour
Work Location: In person
