Competition Number: J0626-0708
Position Title: Experiential Education Program Advisor
Position Number (Final): 00507133
Vacancy Type: Existing Position
Employee Group: Support Staff - USW Local 2010
Job Category: Administrative
Department or Area: SmithEng - Faculty Office
Location: Kingston, Ontario, Canada (On-site)
Salary: $70,471.00/Year
Grade: 08
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: June 25, 2026
Closing Date: July 5, 2026
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.
Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.
A Brief Overview
Reporting to the Manager, Career Education and Professional Experience, the Experiential Education Program Advisor provides subject matter expertise to facilitate the creation of professional development curriculum. This role advises students and employers during their internship or work term to resolve complex issues and ensure a successful experience. In collaboration with program partners, the Program Advisor will research, plan and lead the delivery of high quality internship and experiential education modules, providing outstanding work integrated learning and professional experience education to students through the Engineering Career Accelerator Program. Training modules and resources will be delivered both in person and online.
The incumbent will be an organized individual with experience in planning and coordinating a unit-wide experiential learning program and designing professional development curriculum. Leading the development and integration of instructional materials into engineering curriculum, the Program Advisor will be skilled in considering learning outcomes, student needs, stakeholder considerations and unit goals. This role will require a strength in developing and cultivating rapport to build and foster trust, credibility and strategic relationships. Experience in monitoring and tracking tasks to ensure program objectives and deadlines are met is key to this role.
The Experiential Education Program Advisor will collaborate closely with the Corporate Relations Career Education and Employer Support teams, and on-campus partners including the Queen's Engineering Teaching and Learning Team, the Queen's Undergraduate Internship Program (QUIP), and the Smith School of Business.
This position supports students while they are completing their internships, and provides support regarding work integrated learning content. This position provides advice to support smooth transitions between work and academic terms as well as through any difficult employment issues. This position oversees projects and provides subject matter expertise for experiential learning programs and curriculum updates. This position also works with employers, identifies new partnership opportunities, and works to build long-term employer relationships.
The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.
What you will do
- Supports students while they are completing their internships including communication with student advisors and securing future work integrated learning opportunities.
- Provides support to students regarding work integrated learning content.
- Collects and analyzes student feedback on work integrated learning experiences, including employer information, salaries, and application processes.
- Provides advice to students to support smooth transitions between work and academic terms as well as through any difficult employment issues.
- Provides subject matter expertise on curriculum procedures, applicable regulations, and policy interpretation.
- Oversees projects and provides subject matter expertise for experiential learning programs and curriculum updates.
- Identifies new partnership opportunities, and works to build long-term employer relationships.
- Other duties as required in support of the department and/or unit.
Required Education
- Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.
Required Experience
- More than 3 years and up to and including 5 years of experience.
- Experience working at a post-secondary education institution considered an asset.
- Familiarity with experiential learning theory considered an asset.
- Experience advising students considered an asset.
- Experience in planning and/or managing projects considered an asset.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
- Provide effective consultation and advice on non-straightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the different needs of different audiences.
- Builds relationships, trust and credibility.
- Prioritize and distribute work to deliver objectives on time and to the highest standard.
- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
- Actively participate in project team meetings and develop individual and unit project plans.
- Lead procedural or technological change within a unit.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Seek information and input to fully understand the cause of problems.
- Appropriately assesses risks before making a decision.
- Contribute to the creation and evaluation of possible solutions.
- Take action to remove obstacles and address problems before they impact performance and results.
- Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
- Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.
The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].
