We are a well-established property management company overseeing a diverse portfolio of residential and commercial properties across Central and Southwestern Ontario. We take pride in maintaining high-quality properties and delivering exceptional service to our tenants.
We are seeking a detail-oriented Accounting Coordinator to join our team . This is a fantastic opportunity for an intermediate accounting professional looking to expand their skill set across both residential and commercial real estate workflows.
As our Accounting Coordinator, you will have true ownership of the Accounts Receivable lifecycle, tackle commercial recovery reconciliations, and serve as a key administrator within our accounting database.
Key Responsibilities:
Accounts Receivable & Collection Management
- Oversee the day-to-day accounts receivable functions for our mixed commercial and residential portfolio.
- Accurately enter, post, and allocate daily receipts, tenant checks, and electronic fund transfers (EFT/ACH) into Yardi Voyager.
- Monitor aging reports, identify delinquent accounts, and coordinate the internal collection process with a professional touch.
- Coordinate with property operations teams to accurately calculate, bill, and follow up on tenant-responsible maintenance charges and utility recoveries.
- Serve as a primary point of contact for tenant billing inquiries, reviewing history and resolving ledger discrepancies efficiently.
Lease Administration & Yardi Management
- Abstract and set up new commercial and residential leases, renewals, and amendments into Yardi Voyager, ensuring 100% data integrity.
- Manage the complete lifecycle of tenant profiles within Yardi, including move-ins, move-outs, unit transfers, and security deposit reconciliations.
- Implement and process system-wide rent increases in strict accordance with lease terms and regional landlord-tenant guidelines.
- Draft and issue official communications to residents and commercial tenants regarding rent adjustments and ledger updates.
Commercial CAM Reconciliations
- Lead the annual Common Area Maintenance (CAM), property tax, and insurance reconciliation process for commercial tenants.
- Set up, maintain, and adjust tenant recovery profiles and monthly CAM estimates in Yardi.
Collaborative Accounting Support (Cross-Training)
- Cross-train with the AP team to provide reliable backup support during peak operational periods (such as month-end close or team vacations) by reviewing, coding, and processing vendor invoices.
What We’re Looking For:
- 2–3 years of property management accounting, Accounts Receivable, or lease administration experience. Exposure to a mix of commercial and residential portfolios is highly preferred.
- Strong proficiency in Yardi Voyager (Commercial and Residential modules) is strictly required.
- Solid foundational skills in Microsoft Excel (VLOOKUPs, basic formulas, filtering) are required.
- Exceptional verbal and written communication skills. You can explain complex billing ledger details clearly and handle sensitive collection conversations with diplomacy.
- An analytical mindset with the ability to catch minor data discrepancies in lease agreements before they impact financial processing.
Join an established regional leader in property management. We offer a stable, welcoming head office environment where your work has a visible, daily impact on our business success.
- We take care of our people with a competitive company benefits package that includes comprehensive Health and Dental coverage.
- Enjoy a reliable, predictable Monday-to-Friday day shift with competitive Paid Time Off (Vacation and Personal days) to ensure you can recharge.
- Expand your career beyond basic data entry. This role offers cross-training in property accounts payable, direct ownership of complex commercial CAM workflows, and continuous Yardi skill enhancement.
- Work alongside a supportive finance and operations team that values clear communication, team player mentalities, and operational excellence.
Pay: From $47,000.00 per year
Benefits:
- Company events
- Paid time off
- Tuition reimbursement
- Wellness program
Ability to commute/relocate:
- Guelph, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts receivable: 2 years (required)
Location:
Work Location: In person
