Canada Executive secretary Jobs – 35 Openings This Week

Receptionist
Alpha Court —Thunder Bay, ON
- $46,432–$50,432 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
10d
Executive Assistant
Huronia Transition Homes —Midland, ON
- From $60,000 a year
- Full-time
- Microsoft Outlook
- Business
- Communication skills
Quick apply
9d
Programs and Services Administrative Assistant
Nova Scotia School Boards (NSSB) —Berwick, NS
- $46,739–$58,423 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Secretary (Casual) – Thunder Bay, ON
William W. Creighton Youth Services —Thunder Bay, ON
- $23.96–$28.81 an hour
- Call to connect
- Word processing
- Administrative experience
- Computer skills
Supply Secretary
Nipissing-Parry Sound Catholic District School Board —North Bay, ON
- $22.35 an hour
- Word processing
- Databases
- High school diploma or GED
Receptionist and Office Assistant
University of Toronto —Toronto, ON
- $60,237–$77,035 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Master's degree
2d
Executive Assistant to SVP, General Counsel, ESG & Corporate Secretary
RioCan —Toronto, ON
- $88,000–$108,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
Quick apply
3d
Coordinator, General Counsel's Office
Stikeman Elliott LLP —Toronto, ON
- $55,000–$65,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive Assistant to the Superintendent
School District #67 (Okanagan Skaha) —Penticton, BC
- $57,310–$71,638 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Department Assistant
University of British Columbia —Okanagan, BC
- $27.00–$30.96 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
20h

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Receptionist and Office Assistant
University of Toronto —Toronto, ON
The Receptionist and Oﬃce Assistant is the front-line receptionist and courteously greets and welcomes all visitors to the oﬃce, responds to inquiries and…
$60,237–$77,035 a year
2d
Executive Assistant to SVP, General Counsel, ESG & Corporate Secretary
RioCan —Toronto, ON
Additional Perks and Benefits that include paid time off, parental leave top-up, employee discounts, referral and recognition programs, and year-round…
$88,000–$108,000 a year
Quick apply
3d

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Receptionist

Alpha Court
Thunder Bay, ON

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Extended health care
RRSP match
Dental care
Paid time off
Employee assistance program
Vision care
On-site parking

Skills

Microsoft Word
Computer operation
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Driving Licence

Full job description

The Receptionist functions by the authority of the Director of Finance and Administration.

The Director of Finance and Administration shall provide the Receptionist with the resources necessary to fulfill their duties.

LIMITS OF AUTHORITY:

The limitations of authority for the Receptionist are determined by civil laws, the collective agreement, policies internal to the Organization and limitations of the Director of Finance and Administration.

Duties and Responsibilities:

1. Answers, screens and forwards telephone calls, receives visitors and provides general information to the public upon request.

2. Operation of computers with word processing and database software, phone/e-mail system, fax machines and photocopiers (at all sites).

3. Recording secretary at meetings as required.

4. Responsible for arranging and scheduling meetings and boardroom/common room bookings.

5. Makes travel arrangements for members of the program staff, confirming same.

6. Assists with updating orientation material for Board of Directors and staff and personnel policies (including website).

7. Responsible for arranging the logistics for meetings, including venue.

8. Open and distribute all mail.

9. Design appropriate forms as required.

10. Other related duties as assigned.

11. Prepare tenant handbooks.

12. Maintains attendance sheets and compared attendance to data in EMHware.

13. Attend and minute monthly board of director meetings, and other meetings of the board of directors as required.

14. Works in conjunction with the Executive Director to plan and prepare for board of director meetings.

15. Receiving rent payments as required.

16. Attends all-staff meeting and takes minutes.

17. Ensure common areas in the main office are presentable and stocked with necessary materials.

18. Frequent use of Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment (printers, scanners, multi-line phone systems).

19. Supporting office operations with administrative tasks such as filing, maintaining records and basic data entry.

20. Monitoring office supplies, placing orders as needed

EXPECTATIONS OF RESPONSIBILITY:

The Receptionist is expected to:

Model the Organizational values and the relationship values of affirmation, involvement and servant leadership in all relationships with staff, volunteers, clients and all other stakeholders.
Communicate and share all relevant information with the Director of Finance and Administration, or staff in a timely manner
Disclose to the Director of Finance and Administration any violation of their limits of authority or potential risk to the Organization.

ACCOUNTABILITY:

Accountability is mutual. The Director of Finance and Administration is accountable to the Receptionist for providing the authorization, resources, affirmation, involvement and servant leadership required for the successful realization of the responsibility of the position.

Primary accountability of the position is to the Director of Finance and Administration for performance and for compliance with the Director of Finance and Administration limitations and expectations.

The working relationship is reviewed annually as part of the annual review.

WORKING CONDITIONS:

· Sitting for long periods of time.

· Use of a computer for long periods of time.

· Repetitive tasks.

· Long hours on the computer entering data.

· De-escalating people where there is potential for verbal aggression.

· Must have valid Driver's Licence and use of personal vehicle.

Pay: $46,432.00-$50,432.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

executive secretary jobs in canada

Receptionist

Executive Assistant

Programs and Services Administrative Assistant

Secretary (Casual) – Thunder Bay, ON

Supply Secretary

Receptionist and Office Assistant

Executive Assistant to SVP, General Counsel, ESG & Corporate Secretary

Coordinator, General Counsel's Office

Executive Assistant to the Superintendent

Department Assistant

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