Guelph, On Executive assistant/office manager Jobs – 36 Openings This Week

Human Resources Administrator
CANARAY —Mississauga, ON
- From $21.50 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
10d
Senior Commercial Lines Account Manager, Mid-Market
HUB International —Oakville, ON
- $80,000–$95,000 a year
- Full-time
- Travel
- Organizational skills
- Time management
- Disability insurance
- Tuition reimbursement
Sr. Manager, Technical Architect – Enterprise AI Solutions
Canadian Solar Inc. —Kitchener, ON
- Full-time
- Azure
- Computer Science
- DevOps
- Dental care
- Paid time off
Quick apply

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Commercial Real Estate Legal Assistant
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14d

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Human Resources Administrator

CANARAY
Mississauga, ON

Quick apply

Job details

Full-time
10 days ago

Benefits

Extended health care
Dental care
Company events
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Microsoft Office
Administrative experience
Human resources
HRIS
Human Resources
Business
Communication skills

Full job description

Job Description
Location: Canaray Mississauga
Reports to: HR Manager
Supports: HR Manager, and Head of Operations

Job Summary

The HR Administrator will be a key support role within the Human Resources department, assisting the HR Manager and HR Coordinator with a variety of HR functions and administrative tasks. Additionally, the HR Administrator will provide support for the Head of Operations and assist with business and personal assistant duties as needed. This position involves managing employee records, supporting recruitment processes, ensuring compliance with labor laws, and assisting with employee relations, along with providing assistance to the COO on special projects and daily operations. The ideal candidate is highly organized, proactive, and able to manage multiple tasks efficiently while driving improvements in efficiency and culture within the organization.

Key Responsibilities

Support for HR Manager and HR Coordinator: Assist with day-to-day HR operations, including document preparation, scheduling, and communication with employees.
Employee Records Management: Maintain and update employee files and databases, ensuring accurate and compliant record-keeping.
Recruitment Support: Assist with job postings, resume review, and maintaining candidate databases.
Onboarding & Offboarding: Assist in new hire orientation and ensure proper documentation for employee onboarding. Support offboarding processes, including exit interviews and documentation.
HR Policies and Compliance: Assist in ensuring company policies align with provincial and federal labor laws. Support employees with HR-related inquiries.
Employee Benefits Administration: Assist with employee benefit enrollments and changes. Address employee inquiries related to benefits.
Training and Development: Coordinate internal training sessions, track employee participation, and maintain records of training activities.
Employee Engagement: Assist in organizing employee engagement initiatives and recognition programs.
Internal Communication: Announce and celebrate staff anniversaries and birthdays, and maintain consistent communication within Canaray's internal chat system.
Employee Management Systems: Maintain and optimize internal employee management systems.
Documentation System Optimization: Rebuild and improve Canaray's internal documentation system for enhanced accessibility and efficiency.
Employee Documentation Program: Create and review employee documentation programs to ensure accuracy and compliance.
Facilitation of Departmental Communication: Facilitate communication between departments and provide reliable support to managers.
Company Culture: Play a key role in cultivating company culture by engaging with employees and recognizing exceptional staff performance.
Cross-Functional Support: Acquire cross-functional skills across the organization to support diverse business needs.
Monitor Metrics & Productivity: Monitor internal statistics, metrics, and organize workflows to address absences and maintain productivity levels.
Radiation Manuals: Ensure the upkeep and compliance of Radiation Manuals across all Canaray clinics.
Executive Assistance: Provide executive assistance to senior leadership, including:
Coordinating meetings, scheduling, preparing agendas, and following up on actions.
Handling confidential correspondence and sensitive information with discretion.
Assisting with special projects or initiatives as directed by senior leadership.
Managing and organizing executive filing systems, both physical and digital, for easy access to important documents.
Coordinating and assisting with events, itineraries, and special projects.
Conducting research and compiling data for reports, presentations, or projects as directed by senior leadership.

Qualifications

Education: Degree or diploma in Human Resources, Business Administration, or a related field.
Experience: Minimum of 1-2 years of experience in an administrative or HR support role, preferably in a healthcare or professional services environment. Experience with executive support or working closely with senior leadership is an asset.

Skills:

Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficient in MS Office Suite (Word, Excel, PowerPoint)
Familiarity with HRIS systems and payroll processing is a plus
Knowledge of Ontario’s labor laws and HR best practices is preferred
Experience with executive level support is an advantage
Ability to strategize and implement efficiency plans
Strong interpersonal skills for fostering company culture and facilitating communication across departments

Personal Traits:

Detail-oriented and able to handle confidential information with discretion
Friendly and approachable with excellent interpersonal skills
Ability to work independently and as part of a team
Flexible and adaptable to changing priorities and projects

Working Conditions

Full-time position (40 hours/week)
Office-based, with occasional remote flexibility based on workload

Job Type: Full-time

Pay: From $21.50 per hour

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Work Location: In person

Quick apply

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executive assistant/office manager jobs in guelph, on

Human Resources Administrator

Senior Commercial Lines Account Manager, Mid-Market

Sr. Manager, Technical Architect – Enterprise AI Solutions

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