Coquitlam, Bc Admin + office coordinator Jobs – 36 Openings This Week

Talent & People Partner
Top Down Ventures —Vancouver, BC
- $85,000–$100,000 a year
- Full-time
- Hybrid work
- Sales
- Human resources
- Recruiting
Quick apply
Business Development Coordinator
Carlson Construction Group —North Vancouver, BC
- $75,000–$90,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Flexible schedule
Quick apply
7d
Business and Commercial Lending (8-Month Contract)
Vancouver City Savings Credit Union —Vancouver, BC
- $55,300–$68,250 a year
- Hybrid work
- CRM software
- Finance
- Analysis skills
- Designated paid holidays
- Dental care
Business Development Coordinator
Vancouver Pile Driving Ltd. —North Vancouver, BC
- $75,000–$90,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Flexible schedule
Quick apply
7d
Project Coordinator/Estimator
Isidore landscapes Inc. —Richmond, BC
- $26–$34 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
Quick apply
Project Coordinator / Developer & GC
Minglian Group —Vancouver, BC
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Operations Manager
Metrotown Floors+Interiors —Burnaby, BC
- From $65,000 a year
- Full-time
- Bilingual
- Management
- Bachelor's
- Dental care
Quick apply
Senior Dental Administrator
River District Dentistry —Vancouver, BC
- $25–$35 an hour
- Full-time
- Presentation skills
- In-person
- Wellness program
- Dental care
Quick apply
1d

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Business Development Coordinator
Carlson Construction Group —North Vancouver, BC
A bachelor's degree in Business, Marketing, Construction Management, or a related field. Help bring the CCG Group business development and sales strategy to…
$75,000–$90,000 a year
Quick apply
7d
Business Development Coordinator
Vancouver Pile Driving Ltd. —North Vancouver, BC
A bachelor's degree in Business, Marketing, Construction Management, or a related field. Help bring the CCG Group business development and sales strategy to…
$75,000–$90,000 a year
Quick apply
7d

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
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8d
Finance & Admin Coordinator
PakFactory —Markham, ON
We are seeking a *Finance & Admin Coordinator *who combines strong financial expertise with excellent administrative and operational skills.
$40,000–$55,000 a year
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Talent & People Partner

Top Down Ventures
Vancouver, BC

Quick apply

Job details

Full-time

Skills

Investment
Lever
Sales
ATS
Human resources
Recruiting
HRIS
SaaS
AI
Leadership
Communication skills

Full job description

Who We Are

Top Down is a full-service investment firm providing capital and scaling expertise to emerging software companies on the verge of greatness. We specialize in the Managed Service Provider (MSP) and Software-as-a-Service (SaaS) markets and bring deep experience across operations, sales, and marketing.

What sets us apart is our hands-on approach. In addition to investment capital, we actively support our portfolio companies with proven go-to-market expertise — allowing founders and leadership teams to stay focused on product development, engineering, and management while we help navigate growth and scale.

Our mission is to accelerate the MSP industry’s march toward a trillion dollars this decade by giving SaaS startups access to smarter capital and specialized industry know-how. Our vision is to be the market-defining MSP SaaS venture capital firm, and great talent paired with strong processes is often where we shine.

The Role

We are hiring a Talent & People Partner to lead recruiting across our portfolio and step into HR generalist work where it is needed most. This is a high-ownership role: recruiting is the priority and the center of gravity, but you will also be the person leaders turn to when HR Coordinator level items come up.

Because we work across multiple portfolio companies, you will switch hats throughout the day. Sourcing a SaaS sales rep one hour, a senior engineer the next, and a finance admin after that. The right person finds energy in that variety and knows how to tailor their approach to each client and each skill set.

What You’ll Own

Full-Cycle Recruiting (Primary Focus)

Lead end-to-end hiring across sales, administrative, and technical roles for multiple portfolio companies.
Source like a pro — build pipelines through LinkedIn Recruiter, networks, referrals, niche communities, and outbound outreach.
Tailor your approach for each portfolio company’s stage, culture, and skill needs.
Run sharp processes — intake calls, screening, scorecards, debriefs, offer strategy, and close.
Be a strong partner to hiring managers — coach on interviewing, raise the bar on candidate quality, and keep momentum on every search.
Deliver an excellent candidate experience across every touchpoint, regardless of outcome.
Leverage AI throughout the funnel — use AI tools to accelerate sourcing, candidate research, screening, outreach personalization, and interview prep without sacrificing quality or judgment.

HR Generalist Support

Step into HR Coordinator level work as it arises — onboarding, offboarding, documentation, policy questions, employee files.
Support performance reviews across portfolio companies — cycles, calibration prep, manager enablement.
Handle employee relations matters with discretion and sound judgment, escalating when appropriate.
Support leaders on people questions, comp conversations, team structure, and day-to-day HR needs.
Strengthen processes — spot what is missing or broken across portfolio companies and build the systems to fix it.
Bring AI into HR operations — automate repetitive workflows, draft documents and communications, and find ways to scale HR support across multiple port cos.

Who You Are

3–5 years of full-cycle recruiting experience, ideally spanning sales, admin, and technical hiring.
Self-starter — you thrive working independently, manage your own priorities, and do not wait to be told what to do.
Multi-client comfort — you can switch hats throughout the day across different companies, stages, and skill sets without losing the thread.
HR generalist range — you are comfortable picking up coordinator-level items, supporting performance reviews, and handling employee relations conversations.
Can-do attitude — you do whatever it takes within reason to help the business and the people win.
AI-fluent — you know how to incorporate AI into recruiting and HR practices (sourcing, screening, outreach, candidate research, ops automation) to move faster and work smarter.
Strong communicator who builds trust quickly with candidates, hiring managers, and leaders.
Process-minded — you know how to build repeatable systems without making them bureaucratic.
Discretion and judgment when handling sensitive information and people matters.

Nice to Haves

Experience recruiting for portfolio companies, agency, or multi-client environments.
Background supporting HR across multiple jurisdictions in Canada.
Familiarity with ATS platforms (Greenhouse, Lever, Ashby) and HRIS tools (BambooHR, Rippling).
Exposure to early-stage or scaling companies.

Why This Role

High ownership from day one! You will run searches end-to-end and shape how we hire.
Broad exposure across the portfolio — multiple industries, stages, and skill sets.
Direct line to leadership and real impact on how port cos scale.
Hybrid setup based in Vancouver, in-office collaboration with flexibility.

Quick apply

Refine Your Search

admin + office coordinator jobs in coquitlam, bc

Talent & People Partner

Business Development Coordinator

Business and Commercial Lending (8-Month Contract)

Business Development Coordinator

Project Coordinator/Estimator

Project Coordinator / Developer & GC

Operations Manager

Senior Dental Administrator

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