Westmount, Qc Administrative coordinator Jobs – 62 Openings This Week

Administrative Student Affairs Coordinator
McGill University —Montréal, QC
- $31.19–$38.65 an hour
- Full-time
- Hybrid work
- Bilingual
- English
- Administrative experience
- Dental care
- Paid time off
4d
Administration et approvisionnement - Administrative & Procurement Coordinator
Fuze HR Solutions Inc. —Laval, QC
- $45,000–$60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
Quick apply
Administration Coordinator
City of Côte Saint-Luc —Côte-Saint-Luc, QC
- Up to $62,428 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
OFFICE COORDINATOR
EVOQ Architecture —Montréal, QC
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Flexible schedule
9d
Clinic Operations Coordinator (temporary)
TELUS —Montréal, QC
- $20–$37 an hour
- Temporary
- Bilingual
- English
- Microsoft Office
PCVRS Quality Assurance Coordinator (remote position)
Lifemark Health Group —Longueuil, QC
- $50,000–$71,500 a year
- Full-time
- Bilingual
- English
- Bachelor's
Quick apply
Office Coordinator, Capital Markets
BMO Financial Group —Montréal, QC
- $45,500–$84,500 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Tuition reimbursement
- Life insurance
Coordinator, Region Office Operations (Anjou, QC)
IG Wealth Management —Anjou, QC
- $47,500–$61,500 a year
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Mileage reimbursement
- Disability insurance
TEACHING COORDINATOR – TEMPORARY – 12 MONTHS
LCI Education —Montréal, QC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
Administration Coordinator
Ville de Cote Saint-Luc —Côte-Saint-Luc, QC
- $62,428 a year
- Full-time
- Bilingual
- Marketing
- English
Quick apply
Patient Service Coordinator
Bayshore HealthCare —Montréal, QC
- Weekends as needed
- Hybrid work
- Bilingual
- Customer service
- English
Office Assistant C (Exam Coordinator)
McGill University —Montréal, QC
- $19 an hour
- Part-time
- Bilingual
- Doctoral degree
- English
12d
Sales Administration Coordinator
Vusion —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- Sales
- Paid time off
Quick apply
Program Coordinator
Montreal College of Information Technology —Montréal, QC
- $25–$30 an hour
- Full-time
- Hybrid work
- CRM software
- Public speaking
- Microsoft Office
Quick apply
4d
Sales Coordinator
American Iron and Metal —Montréal, QC
- Full-time
- Bilingual
- Microsoft Excel
- English
Quick apply
Front Desk Coordinator
The Agency by Workland —Boucherville, QC
- Full-time
- Bilingual
- Customer service
- English
Quick apply
9d
Customer Success Administrator (Also known as: Sales Operations Coordinator)
Aeris Protective Packaging Inc. —Lachine, QC
- From $50,000 a year
- Full-time
- Bilingual
- Oracle
- Sales
Quick apply
12d
Office Coordinator 6 month contract - Coordonnateur(trice) de bureau (Contrat 6 mois)
Halltech Inc —Dorval, QC
- $25–$27 an hour
- Contract
- Bilingual
- Sales
- Customer service
- Wellness program
- Disability insurance
Quick apply
4d
Lessons Coordinator
Long & McQuade —Longueuil, QC
- Weekends as needed
- Sales
- Customer service
- Communication skills
14d
CCR-Care Coordinator Floater
Physiothérapie Universelle —Saint-Laurent, QC
- Full-time
- Bilingual
- English
- Microsoft Office
- Mileage reimbursement
- Dental care
Quick apply
Office Administrator & Logistics Coordinator
The JW Corporation —Brossard, QC
- $40,000–$50,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
Coordonnateur(trice) de bureau / Office Coordinator
Polycol, Div of Halltech Inc. —Dorval, QC
- From $50,000 a year
- Contract
- Bilingual
- English
- Office experience
- Disability insurance
- Dental care
Quick apply
6d
Coordonnateur(trice) administratif(ve) – Commerce de détail et facturation / Retail Admin & Invoicing Coordinator
PGW Auto Glass ULC —Laval, QC
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Education Coordinator - Learning Centre
Oxford Learning Centres, Inc. —Dollard-Des Ormeaux, QC
- $20–$24 an hour
- Full-time
- Sales
- Customer service
- Microsoft Office
Quick apply
Surgical coordinator (1 year maternity replacement)
Dr Arie Benchetrit - Plastic surgery —Pointe-Claire, QC
- $50,000–$60,000 a year
- Temporary
- Bilingual
- English
- Analysis skills
- Flexible schedule
Quick apply
6d

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Administrative Student Affairs Coordinator

McGill University
Montréal, QC

Apply Now

Job details

Full-time
4 days ago

Benefits

Dental care
Paid time off
Life insurance

Skills

Bilingual
French
Statistics
DEP
English
Administrative experience
Organizational skills
Ellucian
Office experience

Full job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems related to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:

The Administrative & Student Affairs Coordinator provides administrative support to the Graduate and Undergraduate Programs, including the Graduate Program director, various committees, current students, Student Affairs Officer as well as potential applicants. The most important specific tasks are listed below.

Acts as a resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource people to obtain and provide information on diverse and complex issues.
Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.
Assists students in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files.
Coordinates the application process for awards, scholarships, and fellowships. Distributes application forms and provides information on procedures and deadlines. Verifies that student files are complete and, as required, ensures necessary linkage with admission process.
Ensures students are on track with committee meetings, courses and other academic deadlines. Maintains MyProgress database accordingly. Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. Provides assistance and offers advice to students where appropriate on relevant courses, programs and student resources.
Resource person for students in distress and/or facing difficulties. Responsible for providing them with guidance, following established departmental or university protocols depending on the nature of the difficulty and referring them to appropriate resources and services on campus (Wellness Hub) as needed.
Ensures that GRADPROG Listserv messages reach the appropriate audience.
Prepares timetables and schedules room bookings for unit. Prepares schedules for seminars, graduate classes and books exams for unit. Prepares course calendars.
Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, annual newsletter for newly admitted students to use as a resource, and annual reports, including maintaining and updating web pages.
Schedules the Graduate Affairs Committee meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility. Attends information sessions given by GPS.
Coordinates administrative processes relating to doctoral comprehensive and oral defense examinations and the submission of theses and dissertations.
Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts.
Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Issues departmental letters confirming a students’ status as needed.
Coordinates arrangements for graduate student events such as Orientation in Fall, Chair’s Meeting with new and returning students (Fall and Winter), Orientation BBQ, Academic Integrity Workshop, Research in Progress Seminars, Thesis defense celebrations and Annual Graduate Research Retreat . Assists the Student Affairs Officer with recruitment events including the Open House.
Produces reports and statistics in regard to the graduate studies program.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this job description.

Other Qualifying Skills And/Or Abilities:

Must be client-focused and service-oriented, with a proven ability to interact with staff of all levels and students, listen, troubleshoot and assist students with problems. Demonstrated ability to transmit and receive information accurately. Proven organizational skills and ability to prioritize and multi-task to meet regular deadlines. Demonstrated ability to identify processes in need of improvement, an asset. Demonstrated ability to work independently and as a member of a team. Attention to detail and proven ability to proofread and edit correspondence and other material using appropriate spelling, grammar, and punctuation. Ability to take minutes. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, web maintenance, Banner, SIS email and the Internet. English and French, spoken and written.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Officer

Position End Date (If applicable):

2027-07-19

Deadline to Apply:

2026-08-06

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

Apply Now

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Position Summary:

Major Duties and Responsibilities:

Assists students in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files.

Coordinates the application process for awards, scholarships, and fellowships. Distributes application forms and provides information on procedures and deadlines. Verifies that student files are complete and, as required, ensures necessary linkage with admission process.

Ensures that GRADPROG Listserv messages reach the appropriate audience.

Prepares timetables and schedules room bookings for unit. Prepares schedules for seminars, graduate classes and books exams for unit. Prepares course calendars.

Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, annual newsletter for newly admitted students to use as a resource, and annual reports, including maintaining and updating web pages.

Schedules the Graduate Affairs Committee meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility. Attends information sessions given by GPS.

Coordinates administrative processes relating to doctoral comprehensive and oral defense examinations and the submission of theses and dissertations.

Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts.

Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Issues departmental letters confirming a students’ status as needed.

Produces reports and statistics in regard to the graduate studies program.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this job description.

Other Qualifying Skills And/Or Abilities: