Position Summary
The Assistant Development Officer (ADO)- Temporary works collaboratively with the Development Officer and Assistant Development Officer and is responsible for providing administrative and technical support for a variety of functions and duties related to land development within the Municipality. The Temporary Development Officer will be in a term position until December 31, 2026 with the possibility of an extension. Hours of work are Monday-Friday from 8:30-4:30 pm with a one hour lunch. The probationary rate for the first 90 days is $31.67 per hour, and following the probationary period the full job rate is $35.19.
Key Duties and Responsibilities
- Develops and maintains a working knowledge of the relevant legislation and regulations with regard to Development, Engineering and Operations including; the Municipal Government Act, the Subdivision and Development Regulation, the Municipal Development Plan, the Land Use Bylaw, the Engineering Design Standards, relevant Policies and Procedures, as well as other plans and planning studies applicable to the Municipality.
- Receives applications for development permits, ensures they are complete and applicable fees are paid, performs initial reviews and prepares and/or issues routine permits in accordance with established procedures in collaboration with the Development Officers as required.
- Receives and completes initial review of applications for business licenses, encroachment agreements, compliance certificates, mobile vending and street/patio permits and issues the approvals in accordance with procedure and liaising with Development Officers or supervisor as required.
- Receives complaints and conducts field inspections, conducts enforcement as required in conjunction with Development Officers.
- Reviews safety codes applications for compliance with issued development permits and liaises with the Safety Codes Officers.
- Provides assistance, information and responds professionally and promptly to internal and external customer inquiries related to development, safety codes and subdivisions.
- Prepares correspondence to ratepayers and agencies as required.
- Prepares notice of decisions and advertisements for all development permit applications as required.
- Prepares meeting agenda packages and minutes for the Municipal Planning Commission and the Municipal Historic Resources Advisory Committee.
- Tracks development permit conditions for compliance and take enforcement steps in collaboration with Development Officers and Manager.
- Liaises with other provincial agencies and authorities where required including registering of municipal historic resources in accordance with bylaws.
- Assigns and revises civic addresses as per the Civic Addressing bylaw.
- Coordinates and intakes development permit appeals and liaises with the Subdivision and Development Appeal Board clerk.
- Prepares, and maintains all required records, statistics and data including but not limited to bylaws, subdivision applications, development permits, business licenses, compliance certificates, enforcement, and encroachment agreements.
- Coordinates internal stakeholders to review subdivision applications and laisses with the subdivision authority.
- Conducts field inspections, including preparing inspection reports, ensuring all relevant information is included with permit applications.
- Ensures proper document management of the tax roll files including but not limited to development permits, subdivision, business licenses, encroachment agreements, and compliance certificates, including retrieving, conducting searches, scanning, and filing in accordance with Records Retention Bylaw.
- Provides other duties as assigned.
Knowledge, Abilities and Skills
- Working knowledge of the Municipal Government Act and other legislation pertaining to municipal development in Alberta.
- Working knowledge of statutory plans: MDP’s, LUB’s, ASP’s.
- Must be proficient with GIS mapping programs.
- Working knowledge of map reading & navigating throughout the Municipality.
- Excellent interpersonal and communication skills, both oral and written, to interact with public, staff, Council, and external agencies.
- Must be able to maintain confidentiality.
- Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to work independently with minimal supervision and within a team environment and to adapt to a demanding and dynamic work environment.
- Ability to interpret, implement, and adhere to organizational policies and procedures.
- Ability to perform the duties listed above to a high degree of quality, timeliness and precision.
- A service mindset and natural disposition for wanting to assist others.
- The ability to cooperate with colleagues in managing a wide variety of tasks and accommodating changes in tasks on a short notice.
- A demonstrated ability to organize and manage a highly demanding work schedule with fixed deadlines.
- A naturally friendly, flexible and accommodating disposition.
- The ability to pay close attention to detail.
- The ability to follow instructions, policies and procedures.
- The ability to identify a problem or issue within the work process and develop a solution in collaboration with colleagues.
Education and Experience
This position requires the following minimum qualifications:
- A high school diploma supplemented with two years of post secondary education in business, public administration, development or a related discipline.
- Minimum of one year of office or administrative experience, ideally in a municipal government setting.
- Class 5 drivers’ licence in good standing.
The following would be considered an asset:
- Willingness to work towards completion of Applied Land Use Planning Certificate (ALUP), or equivalent.
- Willingness to work overtime to meet legislated deadlines.
Independence and Scope of Impact
The work is mostly unsupervised and requires the incumbent to handle customer inquiries and requests either by choosing alternatives or applying a policy, bylaw or procedure to resolve. Supervision is readily available for direction, if needed.
Decisions and problems are varied and require the incumbent to use some judgment and discretion within policy, codes and/or legislation. Supervision can be consulted in cases where several options are available.
Contacts
Internal – Regular contacts are maintained with other Municipal departments, the Municipal Historic Resources Advisory Committee, Municipal Planning Commission, and Council to exchange information, provide explanation and interpretation on Development matters.
External – Contacts are maintained with the public, law firms, developers and government agencies involving the exchange of information, interpretation, and instruction including handling specialized or difficult complaints and resolving problems by obtaining or presenting detailed information.
Supervision Given
Supervisory or specialist advisory responsibilities are not normally part of the job, but there may be a requirement to show others how to perform the work.
Working Conditions
The work is performed in a typical office environment. The incumbent is required to sit for several hours during the day and involves frequent use (many times a day) of computers for up to an hour each time. The nature of the work demands that the incumbent be interrupted regularly by phone calls or customers.
