oak bay, bc administrative assistant Jobs – 61 Openings This Week

Administrative Assistant
Doane Grant Thornton —Duncan, BC
- $43,000–$58,000 a year
- Overtime
- Microsoft Word
- CRM software
- Word processing
7d
Branch Office Administrator
Edward Jones —Victoria, BC
- Full-time
- Microsoft Office
- Computer skills
- Profit sharing
- Designated paid holidays
Administrative & Marketing Assistant
Raymond James Financial, Inc. —Victoria, BC
- $45,000–$55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Financial services
- Employee stock purchase plan
- Tuition reimbursement
Administrative Support Worker
Island Health —Victoria, BC
- $21.18–$23.38 an hour
- Administrative experience
- Typing
- Medical terminology
Office Administrator
Longview Farms —Central Saanich, BC
- $55,000–$65,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Support/Health Unit Aide
Island Health —Victoria, BC
- $27.26–$29.16 an hour
- Medical office experience
- Databases
- Administrative experience
Administrative Assistant
Vancouver Island Counselling —Duncan, BC
- $23–$25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Customer Service and Office Administrator
Craftsman Collision —Victoria, BC
- $45,000–$52,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Dental care
Quick apply
Medical Office Assistant - MOA
Terra Nova Medical Clinic —Victoria, BC
- $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Vision care
Quick apply
6d
Medical Office Assistant
Eagle Creek Medical Clinic —Victoria, BC
- From $25 an hour
- Part-time
- Medical office experience
- Administrative experience
- Time management
Quick apply
Post Office Assistant - Term
Canada Post —Saanichton, BC
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Legal Assistant or Administrative Support
Brown Henderson Melbye —Victoria, BC
- $22–$28 an hour
- Part-time
- Writing skills
- Research
- Administrative experience
- Flexible schedule
Quick apply
Instructor for Medical Office Assistant training program
Confidential —Victoria, BC
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Medical Office Assistant
Care2Talk Technologies —Victoria, BC
- $25–$30 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
- Dental care
- Vision care
Quick apply
Administrative Support
Proline Management Ltd. —Victoria, BC
- $40,000–$44,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Tuition reimbursement
Quick apply
Medical Office Assistant
WELL Health Technologies Corp —Victoria, BC
- $19 an hour
- Weekends as needed
- Customer service
- High school diploma or GED
- EMR systems
Quick apply
Office Administrator
4 Seasons Comfort Solutions —Saanichton, BC
- $18.25–$25.00 an hour
- Full-time
- English
- Administrative experience
- HVAC
Quick apply
12d
Clerical Support, Forensic Psychiatric Victoria Regional Clinic – Victoria, BC
BC Mental Health & Substance Use Services —Victoria, BC
- $28.01 an hour
- Full-time
- High school diploma or GED
- Recruiting
- Typing
Part-Time Medical Office Assistant
Alderlea Medical Clinic —Duncan, BC
- From $22 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
Decedent Transfer Technician & Admin Support (Apprenticeship Opportunity)
RSR Family Holdings Ltd. —Langford, BC
- $22–$24 an hour
- Full-time
- Sales
- English
- Administrative experience
- Wellness program
- Disability insurance
Quick apply
Medical Office Assistant
Shoreline Medical —Sidney, BC
- $24–$26 an hour
- Full-time
- Medical office experience
- Organizational skills
- In-person
- Disability insurance
- Dental care
Quick apply

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Truenorth Executive Search, Inc. —Barrie, ON
This is not a traditional administrative role; this is a high-ownership, high-exposure position at the center of strategic decision making.
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Administrative Assistant

Doane Grant Thornton
Duncan, BC

Apply Now

Job details

Full-time
7 days ago

Skills

Microsoft Word
CRM software
Word processing
Filing
Visio
Microsoft Dynamics 365
Microsoft Office
Administrative experience
Accounting
Communication skills
Adobe Acrobat

Full job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
E-filing tax returns to CRA to meet filing deadlines
Communicating with clients when needed, to facilitate the signing of their tax return
Participating in training to stay current with changes in software and processes
Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
Preparing and editing correspondence, reports, proposals, and other documents
Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
Coordinating external/internal appointments and meetings
Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
Providing reception support as required
Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
Other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

Minimum 1 year of administrative experience in a busy professional environment
Advanced proficiency in Microsoft Office Suite with strong word processing skills
Ability to learn new systems quicky, including MS Teams, Visio, Adobe Acrobat
Experience with CRM tool is considered an asset
Ability to manage multiple engagements simultaneously
Strong attention to detail and ability to produce of high-quality, technical work consistently
Ability to work effectively within tight timelines in a deadline-driven environment
Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
Exceptional client service skills and mindset
Excellent verbal and written communication skills
Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships
Sound judgement in handling confidential and sensitive matters.
Knowledge of accounting industry is considered an asset, on-the-job training is provided

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Duncan. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.

Apply Now

Refine Your Search

administrative assistant jobs in oak bay, bc

Administrative Assistant

Branch Office Administrator

Administrative & Marketing Assistant

Administrative Support Worker

Office Administrator

Administrative Support/Health Unit Aide

Administrative Assistant

Customer Service and Office Administrator

Medical Office Assistant - MOA

Medical Office Assistant

Post Office Assistant - Term

Legal Assistant or Administrative Support

Instructor for Medical Office Assistant training program

Medical Office Assistant

Administrative Support

Medical Office Assistant

Office Administrator

Clerical Support, Forensic Psychiatric Victoria Regional Clinic – Victoria, BC

Part-Time Medical Office Assistant

Decedent Transfer Technician & Admin Support (Apprenticeship Opportunity)

Medical Office Assistant

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