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Production Administrator

Startec
Calgary, AB

Quick apply

Job details

Full-time

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Post-secondary education
Visio
Microsoft Office
Administrative experience
Organizational skills
Business
Microsoft Dynamics Navision

Full job description

ABOUT US:

Startec Compression & Process provides innovative solutions to meet our client’s unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to Energy Transition and carbon reduction industries.

BEHAVIORAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/64e0ab90-7158-46c9-bca5-f1764d43e3bc

POSITION OVERVIEW:

Startec Compression and Process is currently recruiting a Production Administrator to work at our Shepard Shop Office location (9423 Shepard Road SE, Calgary, AB). The Production Administrator serves as the primary contact between our shop floor and corporate support teams, ensuring effective communication, coordination, and administrative support across operations.

As the Production Administrator, you will work with Production, Operations, HR, Payroll, and Supply Chain to support scheduling, estimating, and onboarding, helping keep daily operations on track. If you thrive in a fast-paced environment and have strong organizational skills, we would love to hear from you.

KEY PERFORMANCE INDICATORS (KPI):

PRODUCTION ADMINISTRATION (Weighting 40%)

Production Administration

Act as the main point of contact between shop floor personnel and corporate support team
Produce and distribute daily/weekly production reports
Coordinate meeting requests and maintain shop vacation calendars
Organizing catering and logistics for team meetings or events
Provide general administrative support to Operations and Production teams
Manage and maintain office supply inventory
Maintain office equipment including printers, copiers, and related supplies
Process employee expense reports in a timely and accurate manner
Maintain accurate and organized records in accordance with company requirements

PAYROLL & HR SUPPORT (Weighting 30%)

Payroll Support

Provide backup support for timesheet data entry, payroll reporting, and tracking employee hours
Support employees with payroll inquiries when needed

HR Onboarding Support

Assist with onboarding activities including:
- Processing new hire documentation and sending to HR/Payroll team
- Entering employees into the TotalPass600 system
- Assigning employee timecards
Support HR administration with employee record maintenance
Assist with maintaining confidential personnel and payroll documentation

PRODUCTION PLANNING & ESTIMATING SUPPORT (Weighting 30%)

Estimating Support

Assist with preparing simple labor and material cost estimates
Maintain material pricing and estimating spreadsheets
Gather production data and historical costing to supporting estimating activities
Provide administrative estimating support to operations and production as needed

Production Planning

Support the Production Scheduler with daily scheduling priorities and workflow coordination
Assist with resource planning and scheduling updates as needed
Coordinating with procurement to align material delivery with production schedules
Tracking production milestones and deadlines

QUALIFICATIONS:

Post-secondary education in Business Administration, Office Administration, or a related field is preferred
2–5 years of experience in an administrative role, ideally within a manufacturing, fabrication, or industrial environment
Strong organizational skills with the ability to multitask and adapt as priorities change
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Visio)
Experience with an ERP system, Navision or Microsoft Dynamics, is an asset
Background in production scheduling and estimating in considered an asset

THIS ROLE IS A GREAT FIT IF YOU:

Have a solid administrative background and a knack for keeping things organized
Are comfortable working in an industrial shop environment
Enjoy supporting a team and take pride in accurate, detail-oriented work
Thrive when managing multiple priorities in a fast-paced environment

THIS ROLE IS NOT THE RIGHT FIT IF YOU:

Are seeking a position in engineering, supply chain or project management
Prefer a structured, predictable workday with minimal interruptions
Are looking for remote or hybrid work arrangements

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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Quick apply

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