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Administrative Assistant to the Dean

MacEwan University
Edmonton, AB

Apply Now

Job details

Full-time
10 days ago

Skills

Microsoft Powerpoint
Microsoft Word
Google Suite
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
PeopleSoft
Business
Communication skills
Time management

Full job description

Administrative Assistant to the Dean

Faculty of Arts and Science

Competition No. 26.06.135

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week)

MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

July 5, 2026

Category

Full-Time Continuing (35 hours per week)

Salary

MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

Closing Date

July 5, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an experienced and resourceful Administrative Assistant to the Dean for a full-time continuing opportunity with the Office of the Dean in the Faculty of Arts and Science.

Reporting to the Dean, the Administrative Assistant is responsible for providing comprehensive administrative support to the Dean and Associate Deans, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality, and professionalism in key tasks associated with faculty and staff hiring and faculty tenure and promotion. This role also supports the Faculty's governance functions, collaborating with the Faculty Governance Administrator to ensure materials are collected and organized and that deadlines are met.

Key responsibilities include:

Managing the Dean’s schedule;
Drafting and generating general correspondence from the Dean;
Collaborating with the Associate Deans to ensure accurate set-up of staff and faculty contracts, including SmartHr submission, employee action forms, payment requests, and workload adjustment submissions;
Assisting the Associate Deans with ensuring sessional faculty are paid at the correct pay grades and with tracking Instructional Hours to ensure pay grades and benefits eligibility are changed to the correct level in accordance with the Faculty Collective Agreement;
Collaborating with the Governance Administrator in facilitating the work of the Faculty's Tenure and Promotion Committee by liaising with the committees, setting up shareable, secure folders and appropriate access, and scheduling meetings; and
Collaborating in coordinating standing and other committees (compiling/circulating agendas, preparing meeting materials, recording/distributing minutes, following up on action items, etc.).

Skills

You will have:

Excellent time management, organizational, and prioritization skills;
The ability to work with confidential information and to exercise judgement and discretion;
The ability to take initiative, work independently, and manage multiple projects and/or priorities with minimal supervision;
Effective problem-solving skills;
Strong and consistent attention to detail;
Service-oriented approach with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people;
Strong verbal and written communication skills with a professional and friendly approach;
Demonstrated flexibility and easily adapts to changing priorities;
The ability to create professional reports and correspondence;
Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required; and
Demonstrated commitment to fostering a collaborative working and learning environment.

Qualifications

A minimum of a diploma in Office or Business Administration, or a related field of study.
A minimum of five years of progressively responsible and diversified administrative experience.
Direct experience in a post-secondary or related public sector environment would be considered an asset.
Experience and proficiency using Microsoft Office including Outlook, Excel, Word, PowerPoint; Google suite of applications; Enterprise Resource Planning (ERP) systems such as PeopleSoft; etc would be considered an asset.
An equivalent combination of education and experience may be considered.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay
Generous vacation time
Secure pension plan
Flexible benefits package
Continuous learning culture
Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply Now

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