The Company
Craft Property Group Inc. is a dedicated residential property management company serving homeowners and tenants throughout Southern Ontario. We pride ourselves on delivering comprehensive, high-quality service that goes beyond day-to-day management. With a strong understanding of what makes a place truly feel like home, Craft creates safe, welcoming, and vibrant living environments where tenants can thrive. At the same time, we provide property owners with first-class management services, protecting their investments, maximizing value, and ensuring every property is cared for with professionalism and attention to detail.
The Role
Craft Property Group is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to support the Vice President, Craft Property Management.
This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in ensuring nothing falls through the cracks. Acting as a trusted partner to the VP, you will provide executive support while helping coordinate key operational, administrative, and office management functions across the organization.
No two days will be the same. One day you may be preparing executive presentations and managing reporting, while the next you may be coordinating a staff event, overseeing fleet vehicle administration, or resolving an operational issue that requires immediate attention.
What You Will Do
Executive Support
- Manage and coordinate the VP's calendar, meetings, and priorities, tracking important deadlines, commitments, and key business dates.
- Support the preparation of weekly and monthly operational reports.
- Manage expense reporting and reconciliation.
- Assist with document preparation, contract administration, and file management.
- Develop, update, and maintain executive presentations, pitch decks, board materials, and other business-critical presentation content.
- Manage and maintain the VP's professional online presence, including updating and optimizing LinkedIn content, achievements, and company-related initiatives.
- Take meeting minutes, document key decisions and action items, and distribute follow up notes in a timely manner
Operations & Administrative Coordination
- Maintain and organize company contracts, records, and operational documentation.
- Review website content, online reviews, and Google Alerts, escalating issues or opportunities as appropriate.
- Create basic marketing materials, flyers, social media content, and branded communications using Canva and other design tools.
- Support the maintenance and ongoing enhancement of the company's digital presence, including website updates, social media channels, and the company LinkedIn page.
- Support special projects and operational initiatives as required.
Office Management
- Oversee office supplies, equipment, and vendor coordination.
- Manage company fleet vehicle administration and related records.
- Maintain company asset inventories and tracking systems.
- Ensure the office environment remains organized, professional, and operationally efficient.
- Support the Social Committee in planning and coordinating employee engagement initiatives, celebrations, and social events
- Assist with the planning and coordination of external events, meetings, tours, or company functions as needed
Who You Are
- Highly organized with exceptional attention to detail.
- A proactive self-starter who takes initiative and follows through.
- Strong communicator with excellent written and verbal communication skills.
- Comfortable managing multiple priorities and shifting deadlines.
- Resourceful and solutions-oriented with a "figure it out" mindset.
- Professional, discreet, and capable of handling confidential information.
- Able to anticipate needs and stay one step ahead.
- Strong relationship builder who works effectively with stakeholders at all levels.
What You Bring:
- 3+ years of experience in an Executive Assistant, Operations Coordinator, Office Manager, or similar role.
- Advanced proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
- Experience supporting senior leaders is considered an asset.
Join us and connect with something bigger, apply today!
This full-time position offers an annual salary range of $60,000–$80,000, commensurate with experience, qualifications, and demonstrated ability to perform the responsibilities of the role.
This posting represents an active vacancy within our organization.
We are an equal opportunity employer for all qualified individuals.
We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers. Should you be contacted for an interview, please advise if accommodation is required.
Please note that due to the number of applicants only those who will be considered for an interview will be contacted.
Please note that we may utilize AI tools as part of our recruitment process.
Pay: $60,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- RRSP match
Application question(s):
- Are you legally authorized to work in Canada?
- What are your salary expectations?
Work Location: In person
