The Academic Portfolio Administrator (APA) is a member of the Faculty’s Administrative Team and is accountable for proactively managing the administrative functions of the Associate Dean’s (AD) Portfolio. Under the direction of the AD, the APA proactively coordinates processes that include workload planning (enrolment planning, course and faculty scheduling, human resource assignments, payroll, space and resource allocation, curriculum-related processes, external liaising and financial and data analysis and reporting. The APA is required to organize and expedite the flow of work through the AD’s office and to have a thorough understanding of academic operations, human resources principles and resources allocation to act on behalf of the AD, as appropriate, and to escalate matters when necessary.
What You’ll be Doing
- Proactively researching, planning, coordinating and executing day-to-day operational processes within the portfolio of the AD with respect to workload planning.
- Coordinating and administering human resource activities for their portfolio/cluster which may include workload assignments for full-time and contract faculty and staff, including teaching and non-teaching assignments.
- Accountable for payroll documentation for faculty contracts, non-teaching academic contracts, part-time support/student contracts and special payments for guest lecturers.
- Managing and analyzing accuracy and integrity of workload data utilizing multiple college systems (DCU, SAL and PeopleSoft) and planning documents.
- Collecting, interpreting and analyzing detailed scheduling data to optimize student, faculty and space resources.
- Identifying faculty and staff workload, scheduling and accommodation issues that contravene the Collective Agreements, and in consultation with the AD and/or stakeholders seeking to rectify issues.
- Acting as the first point of contact for internal and external inquiries to the AD, including student complaints.
- Analyzing and providing projected forecasts for class/specialized space hours required for budgeting purposes.
- Developing and implementing procedures to improve and effectively streamline processes within the faculty, including beta-testing and collaborative consultation with stakeholder colleagues.
- Collaboratively planning various short and long-term academic projects, industry projects and/or special events (e.g. Dual Credit programs, workshops, PEQAB proposals, program reviews and accreditations, conferences, etc.).
- Performing other related duties, as assigned.
About You
You identify as a?community builder, positively interact with a diverse range of individuals and have an aptitude to make connections, enabling you to effectively build and maintain healthy relationships.
You have a highly?collaborative?spirit and thrive on supporting your team and have ability to also act independently and take initiative to establish and achieve collective goals.
Your superlative interpersonal, listening and communication skills enable you to work well with others to support establishing and achieving collective goals.
You enjoy project management, balancing many different tasks, staying organized and planning and can prioritize to meet deal with high volumes of work and constantly changing priorities.
Your sharp problem solving, analytical and critical thinking skills, along with your detail-oriented nature, allow you to solve challenges in creative ways.
You communicate with discretion, confidentiality, diplomacy and exercise sound judgement.
You are proficient with computer technology including computerized databases, spreadsheets and word processing and are adaptable in an evolving technical landscape.
The successful candidate will also meet the following qualifications:
- 3-year diploma or degree in Business Administration, Communications, Project Management or related field
- 5 years of related experience in an administrative/project management role, preferably in a post-secondary environment (Equivalency will be considered)
- Familiarity with college systems (preferred)
Who We Are:
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.
For more information, visit: Why Work at Sheridan
Other Details
Faculty: Applied Science and Technology
Primary Work / Campus Location: Davis (may be assigned activities at any Sheridan campus).
Work Categorization: Hybrid Position – On-site at least 3 days / week
Reference #: J0626-0387
Employee Group: Administrative
Type of Vacancy: This is a replacement position
Payband: NJ
Salary Range: $69,924 - $87,405
Application Deadline: June 18, 2026
First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.
Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
