Job Title: Project Coordinator
Job Type: F/T Permanent Position
Shift: Monday to Friday – 7:00AM - 3:30PM
Company: VETS Sheet Metal
Role Reports to: Production Manager
Location: Burnaby, BC
About Us:
VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to creating safer and healthier environments to a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we design, manufacture and install industrial ventilation systems tailored to meet the unique needs of our clients across various industries.
Company Core Values:
Human Leadership
Ownership Mentality
Nurturing Environment
Open Communication
United Team
Renowned Craftsmanship
Position Overview:
The Project Coordinator supports the successful delivery of construction projects by keeping things organized, on track, and running smoothly behind the scenes. In this role, you’ll manage project documentation, track RFIs and submittals, support procurement, and help ensure clear communication between Project Managers, field teams, and vendors.
You’ll play a key role in maintaining accurate records, coordinating materials, and supporting day-to-day project needs so teams can focus on execution. The successful candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Ideally, you have experience in construction or project coordination, along with strong communication skills and a proactive, team-first approach.
Responsibilities:
- Project Documentation & Control
Maintain and manage all project documentation including RFIs, submittals, shop drawings, change orders, and project records, ensuring accuracy and completeness.
- RFI, Submittal & Change Order Coordination
Prepare, track, and follow up on RFIs, submittals, and change orders to ensure timely responses and proper documentation.
- Procurement & Material Coordination
Support procurement activities by preparing purchase orders, coordinating vendor communication, and tracking material delivery to align with project schedules.
- Project Setup & Closeout Support
Assist in project startup documentation and ensure complete and accurate closeout packages are delivered at project completion.
- Financial & Cost Tracking Support
Assist Project Managers with tracking job costs, progress billings, and supporting documentation required for invoicing and reporting.
- Schedule & Workflow Coordination
Support Project Managers and field teams by tracking project milestones, deliverables, and key deadlines to ensure smooth execution.
- Cross-Functional Communication
Act as a central point of coordination between Project Managers, Engineering, Field teams, and Vendors to ensure information is communicated clearly and efficiently.
- Compliance & Documentation Standards
Ensure all project documentation meets internal standards and regulatory requirements where applicable.
- Administrative & Operational Support
Provide structured administrative support to Project Managers, helping maintain organization, workflow discipline, and project visibility.
Qualifications:
- 5+ years of experience in project coordination, construction administration, or similar role.
- Experience working in construction, mechanical, or industrial environments is preferred.
- Experience and a trades background in Sheet Metal is an asset.
- Strong understanding of construction documentation (RFIs, submittals, change orders).
- Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP/project management systems, ideally in CMiC.
- Strong organizational and multitasking abilities.
- Ability to communicate effectively with technical and non-technical teams.
- Experience supporting procurement and vendor coordination processes.
- Detail-oriented with strong follow-through and accuracy.
- Ability to work independently while supporting a larger project team.
How to Apply:
Interested candidates are invited to submit their resume and cover letter with salary expectations to our open post on Indeed.
VETS is an equal opportunity employer and encourages candidates of all backgrounds to apply.
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
Experience:
- HVAC Sheet Metal: 2 years (preferred)
- Construction: 3 years (preferred)
- Project coordination: 2 years (preferred)
Licence/Certification:
- Driving Licence (preferred)
Location:
- Burnaby, BC V5C 4E5 (required)
Work Location: In person
