Description
The Department of Anaesthesia in the Cumming School of Medicine invites applications for a Project Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.
This position reports to the Principal Investigator.
The primary purpose of this position is to coordinate the planning, execution, and evaluation of provincial and national grant funded projects related to pain, child health, and health systems change. This individual will collaborate closely with internal staff, external partners, and patient and caregivers partners to ensure the successful implementation of projects, which include research, knowledge mobilization, engagement activities, and other related efforts.
This position will be based out of the Foothills Medical Campus. Exclusive remote work will not be possible. Hours are 35.00 hours/week with some possible evening and weekend hours to facilitate project coordination and quality partner engagement.
Summary of Key Responsibilities (job functions include but are not limited to):
Project Management & Coordination:
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Support the planning, execution, and evaluation of various projects and initiatives undertaken by the Partnering For Pain team and Solutions for Kids in Pain (SKIP)
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Assist in developing project timelines, milestones, and deliverables
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Coordinate project activities and ensure tasks are completed on schedule
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Track project progress and report on status to internal teams and interest-holders
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Organize and participate in project meetings with internal staff, external partners, and youth and family partners
Research & Knowledge Mobilization:
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Coordinate and contribute to development of key knowledge mobilization outputs for project activities, such as infographics, toolkits, and guides
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Contribute to mixed methods implementation science research, including literature reviews (systematic, scoping, rapid), interviews, surveys
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Support knowledge mobilization efforts by synthesizing and sharing research, resources, and key findings with relevant audiences
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Analyzing data using appropriate software (e.g., Excel, SPSS, NVivo, Covidence)
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Assisting in preparation of supporting materials for grant proposals and funding requests
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Assist in creating presentations, publications, reports, and other materials to communicate research outcomes and impact
Partner Engagement:
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Facilitate engagement with external partners, including health professionals, community organizations, and youth and family partners
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Build and maintain positive relationships with key interest-holders to ensure the success of projects
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Coordinate outreach activities and support collaboration efforts among project partners
Administrative & Operational Support:
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Lead administrative support to project teams, including scheduling meetings, preparing agendas, and maintaining consistent communication
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Maintain and manage project documentation, ensuring it is up to date and accessible for all team members
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Monitor project budgets, track expenditures, forecast needs, and support financial reporting related to project delivery, communications and engagement activities in collaboration with project leadership
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Ensure project documentation is organized, up-to-date and audit ready
Evaluation & Reporting:
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Support the evaluation of project outcomes and provide input on performance metrics and reporting
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Collect and synthesize feedback from interest holders to assess the effectiveness of project delivery, knowledge mobilization, communication, and engagement efforts
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Contribute to reports and presentations summarizing project progress, results, and lessons learned
Qualifications / Requirements:
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Undergraduate or Masters degree in a relevant field (e.g., public health, psychology, pediatric medicine), or an equivalent combination of work, education, and other experience
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Must possess excellent written and verbal communication skills, be professional, and have good interpersonal skills for liaising with representatives from partner organizations
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Must possess strong organizational skills, attention to detail, and the ability to balance competing priorities to meet deadlines
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Must be able to work independently with minimal supervision and work well in a highly collaborative, and supportive team
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Due to a continually evolving workflow, the successful candidate must demonstrate flexibility, strong problem-solving skills, and a willingness to take initiative
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Must be able to multi-task and deal with multiple simultaneous priorities in an effective, efficient manner
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Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with video conference and webinar technology are required
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Passion for the well-being of children and youth
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Must have Tri-council ethics training
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Assets:
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The ability to communicate effectively in French, both orally and in writing, is highly desirable and considered a strong asset as the team engages with diverse partners and knowledge users across Canada, including Francophone communities
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Knowledge of the University environment (e.g., research ethics submissions, e-Fin, legal/contracts)
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Experience with relevant software (SPSS, Covidence, NVivo), clinical populations, data analysis, online data collection (REDCap, Qualtrics), and IRISS
Application Deadline: July 17, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
