The Accounts Payable & Job Costing Coordinator to manage the full lifecycle of vendor and subcontractor payments while enforcing strict financial controls across all projects. This role goes beyond traditional accounts payable. It is a critical control function responsible for ensuring that all costs are Properly authorized, Accurately coded to jobs, Supported by documentation, Aligned with certified work in place
The successful candidate will play a key role in protecting project margins by ensuring that payments are tied directly to progress and performance on site.
Key Responsibilities:
Invoice Intake & Verification
- Receive, review, and log all vendor and subcontractor invoices
- Verify invoices against purchase orders, subcontracts, and agreed pricing
- Ensure invoices include appropriate supporting documentation (tickets, timesheets, delivery slips)
- Identify and reject incomplete, inaccurate, or non-compliant submissions
Job Cost Coding
- Accurately code all invoices in Jonas Construction Software
- Assign costs to the correct:
- Project
- Cost code
- Phase/division
- Ensure alignment with estimate structure and project budgets
- Work with Project Managers to resolve discrepancies and maintain cost integrity
Progress Certificate Alignment
- Track monthly progress certificates for all active projects
- Ensure all payments are aligned with certified work completed
- Review subcontractor and vendor invoices against:
- Certified quantities
- Approved scope
- Flag and escalate:
- Overbilling
- Unapproved extras
- Work not yet certified
Subcontractor Payment Control
- Assist in preparing and validating subcontractor payment certificates
- Ensure payments reflect:
- Actual certified work
- Contract terms and holdbacks
- Coordinate closely with Project Managers and consultants
Month-End Cut-Off & Accruals
- Ensure all costs are recorded in the correct accounting period (monthly cut-off discipline)
- Accrue costs for work performed but not yet invoiced
- Maintain accurate and complete job cost data for financial reporting
Payment Processing & Cash Control
- Prepare cheque runs based on approved and verified invoices
- Stage payments for review and approval in accordance with company controls
- Ensure no payments are released without proper authorization and certification alignment
- Support cash flow management and reporting requirements
Vendor & Subcontractor Coordination
- Maintain accurate vendor records and documentation
- Track outstanding invoices and resolve discrepancies
- Communicate with vendors regarding submission requirements and payment status
Compliance & Audit Support
- Maintain a complete audit trail from invoice receipt to payment
- Ensure compliance with contract terms and company policies
- Support internal and external audits as required
Qualifications
- 3–7+ years of experience in accounts payable within a construction or project-based environment
- Strong understanding of:
- Job costing
- Subcontractor payment structures
- Progress billing environments
- Experience with Jonas Construction Software or similar ERP systems
- Working knowledge of construction contracts (e.g., CCDC) is an asset
- High level of accuracy, organization, and attention to detail
Core Competencies
- Strong financial discipline and accountability
- Ability to critically assess and validate financial information
- Organized and detail-oriented with the ability to manage multiple projects
- Confident communicator who can work effectively with internal teams and external vendors
- Proactive approach to identifying and resolving issues
Compensation
- Competitive salary aligned with experience ($70,000 – $95,000 range)
- Performance-based profit share opportunity
- Benefits and RRSP program
What Success Looks Like
- All payments are fully supported, verified, and aligned with certified work
- Job costs are accurate, timely, and reliable
- Month-end reporting is clean with minimal adjustments
- Vendor and subcontractor payments are controlled, consistent, and dispute-free
Our Standard
At CDC, accounts payable is not a transactional function. It is a core financial control.
We do not pay based on invoices — we pay based on verified and certified work.
Why Join CDC Contracting?
Be part of a growing company with a strong reputation in the water and wastewater industry with opportunities for career development and process improvement initiatives and a collaborative and dynamic work environment with a focus on operational excellence.
Interested candidates should submit their resume and cover letter to [email protected].
Visit our corporate website at www.cdccontracting.com.
Hours:
- Full Time 8:30am to 5:00pm
Pay: $70,000.00-$90,000.00 per year
Benefits:
- Company events
- Dental care
- Life insurance
- On-site parking
- Profit sharing
- RRSP match
Application question(s):
- How many years of Accounts Payable experience do you have?
- Do you have experience working for a construction company?
- Which accounting software have you used?
- Have you processed invoices against purchase orders and subcontract agreements?
- Approximately how many supplier invoices have you processed in a typical month?
- Have you coded invoices directly to jobs and cost codes?
- How comfortable are you reviewing costs to ensure they are charged to the correct project?
- Have you ever worked with job cost reports?
- Which of the following costs have you coded to construction projects?
- Explain how you would handle an invoice that references a project but does not contain a purchase order number or cost code.
- What would you do if a supplier invoice appears to have been submitted twice?
- When reviewing an invoice, which of the following would you verify before payment?
- Describe a time when you identified an accounting or billing error before it became a problem.
Education:
- Bachelor's Degree (preferred)
Work Location: In person
