Job title: Remote Scheduling Coordinator
Work Location: Remote | Work at home
Type of employment: Full-Time
Salary offered:
– Base salary for a Full-Time job (40 hours per week): $4,000 - $4,800 per month (depending on experience).
Work schedule: Monday to Friday, 9:00 AM – 5:00 PM (local time alignment required)
Bona Group Inc. is a growing accounting and business advisory firm serving small to medium-sized businesses across Canada. We help our clients make better financial decisions through accurate reporting, clear analysis, and practical advice.
We are looking for a Scheduling Coordinator who wants to work in a structured, professional environment where organization and attention to detail are key. You'll manage calendars, coordinate appointments, and ensure smooth scheduling of client meetings.
If you enjoy being organized, coordinating schedules, and working in a professional environment, this is a great opportunity to grow your career in a supportive, collaborative team.
Bona Group Inc. is a full-service tax and accounting firm located in Whitby, ON. Since our founding, we've specialized in helping small to medium-sized businesses solve their financial and operational challenges.
Our mission is to provide affordable accounting and advisory services that reduce the administrative burden on business owners, allowing them to focus on their core strengths and business growth. We believe that by handling complex financial processes with a high level of accuracy and professionalism, we enable our clients to improve efficiency and focus on increasing profitability.
We have built a reputation for personal service and reliability in our industry. For each client, we aim to support financial stability and long-term success, helping them achieve or exceed industry performance benchmarks.
Our approach is based on three core principles:
Value
We tailor our services to each client's needs, ensuring they only receive what is necessary and relevant. This allows us to support sustainable growth while avoiding unnecessary costs.
Integrity
We are committed to delivering accurate, timely, and reliable financial information based on our experience and professional standards.
Trust
Trust is built through consistent delivery of value and integrity, leading to long-term relationships and client referrals.
Our team serves the accounting and tax needs of individuals and small to mid-sized businesses. We work closely with clients to understand their goals and provide customized support that helps improve efficiency and financial outcomes.
Our services include tax preparation and planning, bookkeeping, payroll, outsourced controller services, budgeting, cash flow forecasting, and financial reporting. We also provide consulting and support for accounting systems such as QuickBooks®.
We work with clients across a wide range of industries, including professional services, healthcare, construction, retail, hospitality, and other small business sectors.
We are looking for a highly organized, detail-oriented, and proactive Remote Scheduling Coordinator to join our growing team. In this role, you will be responsible for managing calendars, coordinating appointments, and ensuring smooth scheduling of client meetings and internal events.
Your primary focus will be on:
- Managing and coordinating calendars for multiple team members and departments
- Scheduling client meetings, appointments, and consultations
- Coordinating internal meetings, team check-ins, and training sessions
- Sending meeting invitations, reminders, and confirmations to participants
- Resolving scheduling conflicts and adjusting calendars as needed
You will work closely with our accounting, tax, and administrative teams to ensure timely scheduling and efficient use of resources. This role is ideal for someone who enjoys being organized, coordinating schedules, and working in a professional environment.
- Manage and coordinate calendars for multiple team members and departments
- Schedule client meetings, appointments, and consultations
- Coordinate internal meetings, team check-ins, and training sessions
- Send meeting invitations, reminders, and confirmations to participants
- Resolve scheduling conflicts and adjust calendars as needed
- Maintain accurate records of scheduled appointments and meetings
- Serve as the primary contact for scheduling-related inquiries
- Assist clients with appointment bookings and rescheduling requests
- Coordinate with internal teams to ensure availability for client meetings
- Maintain up-to-date records of client appointment histories
- Track and report on scheduling metrics and efficiency
- Support administrative tasks related to scheduling and coordination
- Identify opportunities to improve scheduling processes and efficiency
- Suggest and implement improvements to calendar management workflows
- Document scheduling procedures and best practices
- Participate in team meetings and training sessions
- Stay current with scheduling tools and technologies
- Log in to scheduling systems and review upcoming appointments
- Send meeting invitations and reminders to participants
- Resolve scheduling conflicts and adjust calendars
- Coordinate with internal teams to ensure availability
- Assist clients with appointment bookings and changes
- Update records of scheduled appointments and meetings
- Participate in team check-ins and training sessions
- Previous experience in scheduling, coordination, or administrative support is preferred
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and calendar management tools
- Ability to work independently and stay organized in a remote environment
- High attention to detail and accuracy
- Professional demeanor and ability to handle confidential information
- Reliable internet connection and dedicated home office space
- Legally eligible to work in Canada
- Extended medical and health coverage that includes medical, dental and vision.
- Career advancement opportunities.
- Work-at-Home Opportunity.
- Tuition reimbursement.
- Paid holidays and generous paid time off.
We believe that hard work should pay off, so we make sure that our compensation and total rewards are competitive. Standard starting compensation is commensurate with experience. Regular reviews and raises are awarded based on tenure and performance, so our employees make more each year. Employees earn paid time off as well as paid holidays and paid training opportunities. Regular daily, weekly and monthly incentives are part of the overall compensation our team members enjoy.
The compensation package is as follows:
The total compensation plan for full-time is made up of a monthly fee with monthly, quarterly and annual bonuses totalling approximately $48,000 - $60,000 per year depending on company targets achieved.
- A dedicated, private home office space in your residence.
We will provide our remote employees with equipment essential to their duties, such as laptops, headsets and mobile phones (if applicable). We will install the VPN and software required by the company when the employees receive their equipment. The equipment we provide is owned by the company. The company retains control of the property and reserves the right to monitor company property, even when it is being used at your remote site. Employees must keep it safe and avoid misuse. Company provided equipment is to be used for business purposes only. The remote worker will sign an inventory of all company property received and agree to take appropriate steps to protect the items from damage or theft. In the event of termination of employment, all company property will be returned to the company unless other arrangements have been made.
We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local law.
REGARDING COVID-19: As an employer supporting critical Federal, State, Provincial, and Commercial clients, we have taken steps to ensure that we remain operational while taking every precaution possible to prevent the spread of COVID-19 and keep our employees safe. Measures include social distancing for those working on-site, frequent deep cleaning and disinfecting of workstations and common areas, daily contactless temperature checks for those essential employees working on-site and requesting masks to be worn.
If you are interested in this position and meet the qualifications, please submit your application using the "Apply Now" button.
We review every application carefully and will contact you if you are selected for the next steps.
