Description
Supply Chain Management within AVP Strategy Enterprise Comm is currently seeking a Full-time Limited Term Special Projects Coordinator for approximately 12 months.
The University of Calgary (the University) is a comprehensive research university, ranked one of Canada's top five research universities, combining the best of long-established university traditions with the City of Calgary's vibrant energy and diversity. The Special Projects Coordinator is a key member of the Supply Chain Management team, responsible for providing dedicated coordination and operational support to advance the SCM strategic project portfolio. This role enables the effective progression of modernization initiatives by supporting project execution, facilitating alignment across stakeholders, and ensuring project activities remain organized, on track, and responsive to evolving priorities. The position contributes to strengthening project outcomes, enhancing operational discipline, and supporting the successful delivery of SCM's strategic objectives.
The primary purpose of this position is to provide dedicated support to the Senior Director, Supply Chain Management by enabling the effective prioritization, integration, and advancement of strategic initiatives across the SCM portfolio. This role serves as a central coordination point, ensuring alignment between leadership direction and project execution by synthesizing information, preparing materials to support decision-making, and facilitating communication across stakeholders. The Special Projects Coordinator is accountable for maintaining oversight of priorities, identifying risks and interdependencies, and supporting the Senior Director in driving consistency, accountability, and momentum across complex initiatives to achieve intended strategic outcomes.
Summary of Key Responsibilities (job functions include but are not limited to):
Project Coordination and Delivery Support:
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Coordinate and support day-to-day activities across multiple SCM initiatives to ensure alignment with priorities and timelines
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Maintain project plans, schedules, and tracking tools to monitor progress, deliverables, and key milestones
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Identify, monitor, and escalate risks, issues, and dependencies to support timely resolution
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Assist with the coordination of project resources, timelines, and deliverables to maintain momentum across initiatives
Executive and Stakeholder Support:
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Prepare high-quality briefing materials, reports, and presentations for the Senior Director to support decision-making
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Support communication and information flow across SCM, campus partners, and external stakeholders
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Facilitate meetings, document key outcomes, and track follow-ups and action items to ensure accountability
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Provide coordination support for stakeholder engagements, workshops, and project-related activities
Documentation, Governance and Continuous Improvement:
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Maintain organized, complete, and audit-ready project documentation and records
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Support the development and standardization of templates, tools, and processes to improve consistency and efficiency
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Contribute to continuous improvement initiatives by identifying opportunities to streamline processes and enhance effectiveness
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Support governance requirements by ensuring documentation and processes align with established standards and practices
Perform additional duties as assigned to support the evolving needs of SCM projects and priorities
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Qualifications / Requirements:
Education:
- A post-secondary diploma or degree in business administration, project management, or a related field is considered an asset. A combination of relevant education and progressive experience in project coordination, administration, or operational support will be considered.
Experience:
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Minimum three (3) years directly related experience in project coordination, administration, or operational support within a complex organizational environment
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Demonstrated ability to support multiple concurrent initiatives, with strong organizational and prioritization skills
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Experience preparing reports, presentations, and briefing materials for senior leadership
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Proven ability to track progress, manage documentation, and maintain accurate records in a structured and audit-ready manner
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Experience working with cross-functional teams and engaging a variety of stakeholders
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Strong proficiency in Microsoft Office and collaboration tools (e.g., Teams, SharePoint), with the ability to manage and organize information effectively
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Experience supporting process improvement or change initiatives is considered an asset
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Familiarity with public sector, post-secondary, or procurement environments is an asset
Skills:
- Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines
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Excellent written and verbal communication skills, including the ability to prepare clear, concise, and professional materials for leadership
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Strong analytical and problem-solving skills, with attention to detail and accuracy; ability to synthesize information and present insights to support decision-making
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High level of discretion, professionalism, and sound judgment; strong collaboration and interpersonal skills, with the ability to build effective working relationships across teams ability to work independently with minimal direction while maintaining alignment with leadership priorities
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Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration platforms such as Teams and SharePoint
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Adaptability and flexibility in a dynamic, evolving environment
Commitment to continuous improvement, process standardization, and quality outcomes
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Application Deadline: June 22, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
