Job Summary
We’re looking for a self-motivated, highly organized, and independent thinker to join our accounting team as our Accounts Payable Coordinator. If you’re the kind of person who sees a problem and fixes it without waiting for instructions, we want you on our team.
This role is not for someone who needs micromanagement. You will be the sole AP person, so you need to own the process, anticipate challenges, and make informed decisions. You also need a strong understanding of full-cycle accounting—because AP doesn’t operate in a vacuum. You’ll be working closely with the Director of Finance to identify cash flow issues, whether they stem from over-spending, outstanding AR, or other financial challenges.
This role supports a portfolio of 95+ condominium corporations, so prior experience working across many sets of books at once (not a single-entity environment) is required.
What You’ll Be Doing
✅ Accounts Payable & Vendor Management
- Review, post, and process bills in Xero (we manage 95+ sets of books).
- Complete bi-weekly cheque runs for board approval, proactively addressing questions.
- Use Plooto to issue payments.
- Work with vendors and utility providers to transition accounts when new clients onboard or offboard.
✅ Financial Reconciliation & Cash Flow Management
- Perform monthly credit card and bank reconciliations to ensure accuracy.
- Analyze cash flow problems and collaborate with the Director of Finance to determine root causes, whether it’s AP, AR, or spending issues, then work with boards to develop solutions.
✅ Problem Solving & Ownership
- Work independently, manage priorities, and drive efficiency.
- Spot inconsistencies and proactively address them before they become issues.
- Act as the go-to person for AP-related inquiries, keeping things moving without bottlenecks.
What You Bring to the Table
- Minimum 2 years of experience in accounting or bookkeeping
- Full-cycle accounting knowledge—you understand how AP fits into the bigger financial picture.
- Fluent level English for effective communication with clients, vendors, and internal teams.
- Experience managing multiple sets of books (bonus points if you’ve worked with Xero).
- Strong problem-solving skills, you don’t just report issues, you fix them.
- Ability to work independently, you don’t need someone to check your work every step of the way.
- Strong attention to detail and accuracy in all tasks.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficient in Google Suite (Sheets, Docs).
- Experience with Trello, Zendesk, Xero, and Plooto is an asset but not required.
- Ability to work in a fast-paced environment with a focus on timeliness and accuracy.
- Adaptability to new procedures, policies, and technology.
If you’re looking for a challenge, a fast-paced environment, and the chance to take full ownership of AP, apply now and let’s talk!
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Calgary, AB T2H 1G3: reliably commute or plan to relocate before starting work (required)
Application question(s):
- This role requires ongoing work across 95+ separate sets of books. Please confirm your experience working across multiple entities concurrently, and specify the maximum number of entities you have managed at one time.
Experience:
- Accounting: 2 years (required)
Work Location: In person
