toronto, on transaction processing administrator Jobs – 68 Openings This Week

Admin/Reception
Auric Dental —Whitby, ON
- From $20 an hour
- Full-time
- Customer service
- Administrative experience
- Communication skills
- Dental care
Quick apply
Medical Office Assistant Manager
Mississauga Clinic —Mississauga, ON
- $19–$22 an hour
- Part-time
- Medical office experience
- English
- EMR systems
- COVID-19 protective measures
- Flexible schedule
Quick apply
Real Estate Deal Administrator
Guglu Homes —Mississauga, ON
- $19–$22 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Accounting Manager
TMS —Richmond Hill, ON
- $70,000–$100,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
6d
Assistant Financial Controller
Umbrella Inc —Richmond Hill, ON
- $70,000–$90,000 a year
- Full-time
- ERP systems
- Accounting
- Communication skills
- Wellness program
- Dental care
Quick apply
12d
Manager, Financial Accounting and Advisory Services- NetSuite- Assurance
EY —Toronto, ON
- $105,000–$155,000 a year
- Bilingual
- PMP
- Inventory management
- Dental care
- Paid time off
Senior Analyst
Brookfield Asset Management —Toronto, ON
- Full-time
- Microsoft Excel
- Finance
- Bachelor's
Building Cleaner and Administrator
Rentpedia Inc —Oakville, ON
- $2,300–$2,375 a month
- Part-time
- Sales
- Customer service
- In-person
Quick apply
12d
Director of Strategic Sourcing (Meat & Livestock)
Henja International Trading Inc —Oakville, ON
- $110,000–$130,000 a year
- Part-time
- Hybrid work
- Sales
- English
- Negotiation
- Profit sharing
Quick apply
Bilingual New Accounts Administrator
Aviso Wealth —Toronto, ON
- $46,000–$55,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
1d

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Medical Office Assistant Manager
Mississauga Clinic —Mississauga, ON
Receive and direct all incoming calls via telephone and voice mail in a timely and professional manner. Document processing; faxing, mailing, scanning, and data…
$19–$22 an hour
Quick apply

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Admin/Reception
Auric Dental —Whitby, ON
Manage incoming and outgoing correspondence. Answer phone calls, emails, and messages promptly and professionally. Collect co-payments, balances, and deposits.
From $20 an hour
Quick apply
Medical Office Assistant Manager
Mississauga Clinic —Mississauga, ON
Receive and direct all incoming calls via telephone and voice mail in a timely and professional manner. Document processing; faxing, mailing, scanning, and data…
$19–$22 an hour
Quick apply

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Admin/Reception

Auric Dental
Whitby, ON

Quick apply

Job details

Full-time

Benefits

Dental care

Skills

Customer service
Administrative experience
Communication skills
Time management

Full job description

Dental Administrator / Receptionist

Location: Whitby Mall Dental
Position Type: Full Time
Software Platform: Paradigm

About Us
At Whitby Mall Dental, we are committed to delivering exceptional patient care in a professional, welcoming, and efficient environment. As part of our team, you will play a critical role in shaping the patient experience from the moment they contact our office to the completion of their visit.

Position Summary
The Dental Administrator / Receptionist is the first point of contact for patients and is responsible for managing front desk operations, coordinating schedules, supporting financial and insurance processes, and ensuring compliance with Ontario healthcare standards including privacy and accessibility requirements.

Key Responsibilities

Patient Experience & Front Desk Operations

Greet and check in patients in a warm, professional manner
Answer phone calls, emails, and messages promptly and professionally
Schedule, confirm, and manage patient appointments efficiently
Manage cancellations, no-shows, and same-day schedule adjustments
Maintain a clean, organized, and welcoming reception area
Provide patients with clear information regarding appointments, policies, and next steps

Scheduling & Practice Flow Management

Optimize the daily schedule to support provider productivity and patient care
Coordinate hygiene and dentist schedules effectively
Manage recall systems, unscheduled treatment, and waitlists
Proactively fill schedule gaps and support daily production goals

Financial & Insurance Coordination

Verify patient insurance coverage and eligibility
Submit and track insurance claims accurately and in a timely manner
Communicate estimated patient portions and payment expectations clearly
Collect co-payments, balances, and deposits
Support accounts receivable follow-up and outstanding balance collection
Reconcile daily financial transactions as required

Patient Records & Compliance

Maintain accurate and up-to-date patient records
Document all patient communications appropriately within the system
Ensure compliance with Ontario privacy, accessibility, and regulatory standards
Safeguard patient confidentiality at all times
Ensure proper authorization for release of records

Clinical Support Coordination (Non-Clinical)

Assist with patient intake and ensure required forms are completed
Flag missing documentation, alerts, or medical updates
Communicate effectively with clinical team members regarding schedule and patient needs
Escalate patient concerns appropriately to providers or management

General Administrative Duties

Manage incoming and outgoing correspondence
Maintain office supplies and front desk inventory
Support office policies and procedures
Participate in team meetings and contribute to a positive team environment

Software & Systems
Experience with Paradigm is considered an asset.

Appointment scheduling and management
Patient record maintenance and documentation
Insurance claims processing and tracking
Financial account management and reporting
Communication logs and patient correspondence

Qualifications & Experience

Minimum 1–2+ years of dental or healthcare administrative experience preferred
Experience with dental practice management systems
Strong understanding of dental insurance processes (asset)
Excellent communication and customer service skills
High attention to detail and organizational ability
Ability to multitask and perform under pressure

Core Competencies

Patient-focused mindset
Professionalism and discretion
Strong problem-solving skills
Time management and prioritization
Team collaboration
Accountability and reliability

What Success Looks Like in This Role

A well-managed, efficient daily schedule
Positive patient interactions and experiences
Accurate financial and insurance processing
Strong documentation and compliance practices
Effective communication with both patients and team members

Why Join Whitby Mall Dental?

Supportive and collaborative team environment
Opportunities for professional growth and development
Competitive compensation and benefits
Modern dental technology and systems
A culture focused on patient care and team excellence

At Whitby Mall Dental, we balance exceptional patient care with operational excellence. We are looking for team members who are humble, confident, and committed to delivering outstanding experiences every day.

How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the role.

Quick apply

Refine Your Search

transaction processing administrator jobs in toronto, on

Admin/Reception

Medical Office Assistant Manager

Real Estate Deal Administrator

Accounting Manager

Assistant Financial Controller

Manager, Financial Accounting and Advisory Services- NetSuite- Assurance

Senior Analyst

Building Cleaner and Administrator

Director of Strategic Sourcing (Meat & Livestock)

Bilingual New Accounts Administrator

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