From coast to coast to coast, the Architectural Institute of British Columbia (“AIBC”) is grateful to live, learn and work on the traditional and ancestral territories of the Indigenous Peoples who have been and continue to be the stewards of the land. The AIBC head office is located on xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) nations lands, in Coast Salish Territory.
The AIBC is seeking an Accounting Coordinator to join our dedicated, high-performing team. Reporting to the Manager, Finance, this permanent, full-time position offers an exciting opportunity for a finance administrator with experience in a professional office environment, strong analytical and critical thinking skills, and a proven ability to process data with exceptional accuracy and attention to detail. This role is ideal for someone with a solid understanding of the full accounting cycle and someone who is motivated by supporting professional regulation in the public interest.
About Us
The AIBC is a professional regulator with the mandate to regulate the profession of architecture in British Columbia in the interest of the public. The AIBC was established in 1920 by provincial statute, and since 2023, has governed the profession under the authority of the Professional Governance Act. The AIBC provides flexible working arrangements and has adopted a hybrid working environment where most staff split their time between the AIBC offices and working remotely. Our dog-friendly office is located in a heritage building in downtown Vancouver, and near a variety of excellent cultural, restaurant and commuter options.
About the Role
Working closely with the Manger, Finance, this position will be supporting the organization’s financial operations, with a primary focus on Accounts Payable (A/P), and supporting the Receivable (A/R) cycle and general accounting functions. This role also provides support in maintaining relevant administrative files and documentation, and maintaining strong relationships with Registrants, customers, and other AIBC departments. The core responsibilities include:
- Supporting the A/R cycle by monitoring Registrant and customer accounts, preparing and distributing invoices or statements, tracking outstanding balances, and coordinating collection efforts with Registrants
- Assisting with A/R account reconciliations, payment application, and responding to inquiries regarding billing, payments, and account balances
- Coordinating the full A/P process, including receiving and reviewing vendor invoices, obtaining appropriate approvals, verifying supporting documentation, matching invoices to purchase orders and receiving reports, verifying coding and posting transactions in the accounting system
- Preparing and processing electronic and online A/P payments, ensuring accuracy, timeliness, and compliance with internal controls and organizational policies
- Reconciling and coding corporate credit card statements, reviewing receipts for completeness and policy compliance, and resolving discrepancies with cardholders
- Reviewing, processing, and auditing employee expense reports to ensure appropriate documentation, coding, and adherence to expense policies
- Maintaining accurate financial records and documentation for A/P and A/R transactions to support audits and reporting requirements
- Coordinating the administrative duties for the Board Finance and Audit Advisory Group including scheduling meetings, preparing and distributing agendas and materials, taking minutes, and arranging catering with front desk staff
- Assisting AIBC staff, Registrants, volunteers, and the public with general enquiries and requests relating to the Finance department processes and services
- Providing general accounting and administrative support to other departments as required
About You
We are looking for a motivated candidate with a solid foundation in accounting principles who is detail-oriented and takes pride in maintaining accurate records, meeting deadlines, and supporting a team with reliable financial information. Your qualifications and experience include:
- A recognized college diploma or university degree in finance, accounting, business administration or an equivalent combination of education and experience;
- 2+ years of related administrative and accounting experience in a professional office environment;
- Experience working with accounting software (Sage 300 experience is an asset);
- Advanced proficiency in Microsoft Excel;
- Developed knowledge of the full accounting cycle and General Ledger (GL) systems;
- Strong solutions-focus, and proactive approach to problem solving;
- Strong work and file organization including highly developed prioritization and time management skills;
- Excellent analytical skills, sound judgment, and ability to act with tact when dealing with sensitive or confidential information; and
- Strong interpersonal and intercultural skills, with the ability to work with, build, and manage productive relationships with diverse individuals and groups.
Compensation and Benefits
We offer a collaborative culture, flexible work arrangements, meaningful work, and the opportunity to make a lasting organizational impact.
- Starting salary range: $55,000 - $68,000 annually. The actual salary offered will be commensurate with education, experience, and internal parity.
- Four weeks of vacation to start
- Membership in the Public Service Pension Plan
- Extended health and dental coverage
- Employee and Family Assistance Program (EFAP)
- Subsidized transit pass
- Hybrid work environment
- Dog-friendly office in downtown Vancouver (heritage building)
How to Apply
If you are interested in joining us, please apply using the link below. Complete applications should include a cover letter and resume describing why you are a good fit for this position and how your knowledge and experience will contribute to our success. This position will remain open until filled.
Due to an expected high volume of applications, only those selected for an interview will be contacted. Please note that testing and assessments will be included as part of the later stages in this recruitment process.
To support a work environment that reflects inclusion, innovation, and the diversity of our communities, women, Indigenous Peoples, racialized individuals, persons of diverse gender identity or expression, persons with disabilities, and others who may wish to enthusiastically contribute to the work of the AIBC, are encouraged to apply.
Please let us know if you require accommodation during any stage of the recruitment process.
Collection Notice:
The information in your application is collected under the authority of Freedom of Information and Protection of Privacy Act c.165, s.26, and will be used to process your employment application. If you have questions about the collection and use of this information, please contact the AIBC’s People Operations department by phone at 604.683.8588 or by email at [email protected]. As a public body under the provisions of the Freedom of Information and Protection and Privacy Act, the AIBC provides security and confidentiality of your personal information.
