Health Services, Ongomiizwin Indigenous Institute of H&H
Rady Faculty of Health Sciences
Position number: 33378
Date posted: July 24, 2026
Office Assistant - OA4 (AESES)
Existing Regular Continuing Full-Time (Grant Funded)
Work schedule:
35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)
Salary:
$24.69 to $33.63 per hour ($44,935.80 to $61,206.60 per annum)
Expected Start Date
August 17, 2026
For more information please contact: Leanne Rajotte - [email protected]
MINIMAL FORMAL EDUCATION REQUIRED:
Preference given to Indigenous (First Nations, Métis or Inuit) candidates.Candidates are asked to self-declare in their cover letter.
- Completion of a formal training program in a related discipline from a recognized institute plus three years of directly-related experience.
- Completion of the Medical Office Assistant program from a recognized institution is preferred.
EXPIERENCE:
- Three years of directly related experience in a First Nations, Métis or Inuit Healthcare setting is required.
- Three years of directly related experience providing administrative support is required.
- Experience in a healthcare setting is preferred and considered an asset.
- Experience providing administrative support to a team or program is preferred and considered an asset.
- Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, SharePoint, Adobe Pro, is required.
- Proficiency in keyboarding with speed and accuracy is required.
- Proficiency in drafting written communications including letters, memos, posters, spreadsheets, etc. is required.
- Proficiency in minute taking is required.
- Medical Terminology is preferred.
- Experience with EPIC, and Concur is essential and considered an asset.
- Experience maintaining supply inventory, ordering supplies, packing supplies and arranging transportation of supplies, is essential and considered an asset.
- Experience coordinating couriers/deliveries/messengers, is essential.
- Cultural awareness training is an essential.
- An acceptable equivalent combination of education and experience may be considered.
SKILLS AND ABILITIES:
- Demonstrated ability to prioritize own work and to handle a varied workload is required
- Ability to communicate effectively, professionally and with diplomacy is required.
- Ability to guard confidentiality is required.
- Demonstrated good judgement in serving the needs of the program is required.
- Must be self-motivated and able to work independently is required.
- Must own a vehicle and have a valid driver’s license is required.
- Must demonstrate initiative and be able to work in a busy environment with limited supervision is required.
- Proficient in MS Office programs and comfortable in their ability to provide support to program staff is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.
- Responsible for arranging air and ground transportation for Renal Health Program staff, regularly from Winnipeg to Garden Hill and return.
- Responsible for the procurement and transportation of medical equipment and supplies to and from Winnipeg and Garden Hill. This will include arranging courier and delivery of materials, supplies and equipment between Perimeter Airport and the OHS office.
- Prepares purchase requisitions for materials, supplies and equipment; collects, compiles, and reconciles monthly invoices; prepares journal entries, account adjustments and reports as well as purchase card reconciliation.
- Assists with travel claims for all travel/accommodation/meals for dialysis nurses and the program dietician.
- Provides daily administrative support to the Director of Nursing Program.
- Prepares (formats, assembles data, pulls together and types) quarterly, annual and other reports for and about the Renal Health Program and its activities from material provided by various staff, including trip reports from nurses, narrative reports from the Director or others, and statistics from other sources. This involves considerable confidential communication with health facilities, program personnel and others.
- Provides coordination and administrative support in the ongoing accreditation process, setting up self-assessment meetings with the accreditation teams, liaising with the accreditation coordinator and Accreditation Canada, setting up site visits, compiling and forwarding accreditation reports, etc.
- Coordinates in-person and virtual meetings and workshops via TEAMS or Zoom, books rooms (including the booking of Tele-Health) and theatres, transcribes and duplicates reports, minutes and related material, distributes material to various individuals and agencies with only general direction, arranges printing, supplies, photocopying and filing, etc. for meetings. Includes contacting meeting/workshop participants, booking educational support equipment, preparing hospitality forms and obtaining required approvals. Also responsible for taking minutes as required for all Renal Health Program meetings.
- Provides program information to staff, students and the public about the Renal Health Program. Provides resources and program information to prospective, new and current employees regarding the Renal Health Program.
- Directs staff with confidential matters concerning other staff, clients, physicians as well as other staff/client/physician queries and complaints to the program Director.
- Under the direction of the program Director or Manager, prepares and formats presentations used for education, reporting and conferences in collaboration with others in the Program.
- Acts as a backup to the Unit’s front receptionist, completing reception duties (telephone, direct personnel, mail, couriers, deliveries etc.). This requires good knowledge of the Unit's activities to ensure appropriate handling of all enquiries. This includes receiving, screening and referring visitors, prioritizing and directing calls, taking messages and providing required information as needed.
- Maintains the Renal Program office files and Renal Nurse Staff Database for the Renal Health Program, and maintains program and office records and program material.
- Provides general administrative support to the program, including added administrative support that may be required in the event of community evacuation and disaster relief.
- Registers or assists with the registration and placement of new Renal Health Nurses in the Manitoba Nephrology Nurse Course 9-week program.
- Maintains written program and renal unit procedures, indexes, logs and records for activities within the area of responsibility. Maintains appropriate file systems and records with guides and indexes, including computer records, back-up files, etc.
- Processes daily mail, which includes picking up, opening, dating, stamping, recording, reviewing and sorting (identifying and immediately dealing with high priority items), distributing and forwarding to appropriate program and/or Unit staff and preparation of outgoing mail.
- May be required to perform related duties not exceeding skills and capabilities as required.
The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.
Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.
