Waterloo, On Office administrative assistant Jobs – 65 Openings This Week

Office Administrator / Service Coordinator
Alliance Elevator —Brantford, ON
- $19–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
10d
Ophthalmic Administrative Assistant
Ritesh Gupta Medicine Professional Corporation —Brantford, ON
- $18–$23 an hour
- Full-time
- Customer service
- Medical office experience
- Patient care
Quick apply
Administrative Coordinator - Temporary
Baker Tilly GWD —Guelph, ON
- $29–$31 an hour
- Serving
- Microsoft Office
- Communication skills
Quick apply
Admin Assistant
Hillside House Design and Build Inc. —Kitchener, ON
- $17.60–$31.99 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9h
Administrative Assistant
Miska Trailers —Hamilton, ON
- $55,000–$57,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
10h
Office Administrator
Marco-PPFD Ltd. —Brantford, ON
- $37,000–$39,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Vision care
- Life insurance
Quick apply
2h

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Office Administrator / Service Coordinator

Alliance Elevator
Brantford, ON

Quick apply

Job details

Full-time
10 days ago

Skills

Vendor management
Filing
Microsoft Office
Administrative experience
Supervising experience
Human resources
Organizational skills
Payroll
Multi-line phone systems
Clerical experience
Phone etiquette
Communication skills
Office experience

Full job description

Job Summary

We are seeking a highly organized and proactive Office Administrator / Service Coordinator to join our team. This role is vital in ensuring smooth office operations, coordinating client services, and supporting team management. The ideal candidate will possess strong communication and organizational skills, with experience in administrative functions, human resources, and vendor management. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential for success.

Duties

Oversee front desk operations, including managing phone systems, email accounts, and greeting visitors professionally
Coordinate service appointments, schedule client meetings, and ensure timely follow-up
Manage bookkeeping tasks using MS Office software, including invoicing, billing, and expense tracking
Handle payroll processing and human resources functions such as employee record keeping and onboarding
Assist with team management, training, and development initiatives
Maintain organized filing systems for documents, contracts, and vendor information
Manage vendor relationships, including procurement and contract negotiations
Assist with budgeting activities and monitor office supplies inventory to ensure operational efficiency
Uphold professional phone etiquette and provide exceptional customer service to clients and vendors
Support special projects related to office improvements or process enhancements

Qualifications

Proven experience in office administration, clerical work, or related service coordinator roles with strong organizational skills
Supervising experience is preferred; ability to manage team members effectively
Proficiency in Microsoft Office for bookkeeping and payroll processing
Excellent communication skills—both verbal and written—and professional phone etiquette
Strong organizational skills with the ability to prioritize tasks efficiently
Experience with front desk operations and multi-line phone systems
Knowledge of human resources procedures, vendor management, and basic budgeting principles
Ability to handle confidential information discreetly and maintain professionalism at all times
Demonstrated ability to adapt to a fast-paced environment while maintaining attention to detail
Prior experience with training & development initiatives is a plus

This role is ideal for a motivated individual seeking a challenging position that combines administrative expertise with team coordination. We value proactive problem-solvers who excel in communication and organization.

Pay: $19.00-$24.00 per hour

Work Location: In person

Quick apply

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office administrative assistant jobs in waterloo, on

Office Administrator / Service Coordinator

Ophthalmic Administrative Assistant

Administrative Coordinator - Temporary

Admin Assistant

Administrative Assistant

Office Administrator

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