Alberta Dispatch manager Jobs – 75 Openings This Week

Assistant Office Manager
Diversified Staffing Services —St. Albert, AB
- $22–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Heavy Haul Coordinator
Total Oilfield Rentals —Leduc, AB
- Full-time
- Customer service
- First Aid Certification
- Negotiation
- Dental care
Quick apply
1d
Operations Manager (Warehouse Operations)
SecondShop —Edmonton, AB
- Overtime
- Microsoft Excel
- Inventory control
- Heavy lifting
Quick apply
Business Development - Operations Manager
Grizzlytrek Group —Calgary, AB
- $24–$28 an hour
- Full-time
- Sales
- Marketing
- Business development
- Life insurance
Regional Dispatcher
Arnold Bros. Transport Ltd —Rocky View County, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
Project Administrator
CEDA —Innisfail, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
11d
Wapiti Gravel Suppliers | Office Administrator
N.P.A —Grande Prairie, AB
- Overtime
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Tuition reimbursement
Order Picker/Inventory
Fresh Healthy Café, Edmonton —Edmonton, AB
- $21.83–$25.87 an hour
- Part-time
- Hybrid work
- High school diploma or GED
- Computer skills
- Restaurant
- Disability insurance
- Paid time off
Quick apply
Portfolio Resource Coordinator - Calgary Healthcare
Paladin Security —Calgary, AB
- $46,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Condominium Administrator
Homes by Avi —Calgary, AB
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
Logistics Coordinator
Gambles Group of Companies —Calgary, AB
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Bilingual Customer Service Representative
4Refuel Canada —Alberta
- $55,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Shipping & Receiving, Parts
Rocky Mountain Equipment —Rocky View County, AB
- Full-time
- Customer service
- Forklift
- Construction experience
Quick apply
Storage Customer Service Representative
U-Haul —Edmonton, AB
- Part-time
- Driving
- Communication skills
- Profit sharing
- Designated paid holidays
Customer Service Representative/Dispatch (Part-Time) - Innisfail - Central Alberta Co-op
Central Alberta Co-op Ltd. —Innisfail, AB
- Part-time
- Heavy lifting
- Customer service
- High school diploma or GED
- Employee assistance program
Project Administrator
Prairie Fence Inc —Carvel, AB
- From $25 an hour
- Full-time
- Microsoft Excel
- Administrative experience
- Project management
- Dental care
Quick apply
2d
Warehouse Operator
WESTERN DISPATCH —Edmonton, AB
- $20–$24 an hour
- Full-time
- Heavy lifting
- Forklift
- Organizational skills
- Dental care
- Paid time off
Quick apply

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Assistant Office Manager

Diversified Staffing Services
St. Albert, AB

Quick apply

Job details

Full-time
3 days ago

Skills

Microsoft Word
Computer operation
Class 5 Licence
Microsoft Excel
Microsoft Outlook
Customer service
Accounting software
Filing
Microsoft Office
Administrative experience
High school diploma or GED
QuickBooks
Organizational skills
Computer skills
Construction experience
Phone etiquette
Communication skills
Time management

Full job description

Job Overview

Diversified Staffing Services is looking for a dedicated and proactive Assistant Office Manager to join our dynamic team. This position has been created to provide additional administrative support during a period of operational growth and organizational development.

The successful candidate will work closely with the Office Manager, Superintendent, Owner, field crews, customers, and suppliers to ensure the efficient day-to-day operation of the office and support all administrative, operational, human resources, safety, and customer service functions.

This role requires exceptional organizational skills, attention to detail, professionalism, initiative, and the ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

Administrative Support
Assist with the daily operation of the office.
Answer and direct incoming telephone calls.
Greet visitors, clients, suppliers, and contractors professionally.
Monitor and respond to company email communications.
repare correspondence, reports, forms, and company documents.
Maintain organized electronic and paper filing systems.
Order and maintain office supplies.
Assist with scheduling meetings, appointments, and calendars.
Support management with administrative projects as required.

Operations Support

Assist with creating and maintaining job files.
Prepare work orders and project documentation.
Update project information as work progresses.
Coordinate communication between office staff and field crews.
Assist with dispatch information and scheduling when required.
Maintain project records and close-out documentation.
Support day-to-day operational requirements.

Human Resources Support

Assist with recruitment and job advertisements.
Schedule interviews and communicate with applicants.
Prepare onboarding packages and employment documentation.
Collect employment forms and required certifications.
Maintain employee personnel files.
Assist with orientation scheduling.
Track employee training, certifications, licences, and safety tickets.
Monitor expiry dates for required certifications.
Health & Safety Administration
Assist with maintaining company safety documentation.
Enter and organize incident reports.
Maintain training records.
Track safety meeting attendance.
Prepare safety meeting materials.
Assist with COR program administration.
Support compliance with Alberta Occupational Health and Safety legislation.
Maintain safety files and documentation.

Accounting Support

Assist with customer invoicing.
Prepare billing packages.
Track purchase orders.
Perform data entry into accounting software.
Match supplier invoices with purchase orders.
Assist with collections as directed.
Maintain customer and vendor records.
Prepare payroll supporting documentation.

Customer Service

Respond to customer inquiries professionally.
Schedule service appointments.
Follow up on customer requests.
Assist with preparing estimates and supporting documentation.
Maintain positive customer relationships.

General Office Duties

Maintain confidentiality of company and employee information.
Assist with company events and meetings.
Cross-train in multiple administrative functions.
Support management with special projects.
Perform additional duties as assigned.

Required Qualifications

High School Diploma or equivalent.
Minimum two (2) years of office administration experience.
Valid Class 5 Driver's Licence.
Strong computer proficiency.
Experience with Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Ability to prioritize multiple tasks.
Professional customer service and telephone etiquette.
Ability to work independently and collaboratively within a team.

Preferred Qualifications

The following experience would be considered an asset:
Construction administration.
Civil construction or underground utilities.
QuickBooks Online.
Corfix or similar safety management software.
Google Workspace.
Human Resources administration.
Payroll administration.
Occupational Health & Safety administration.
Accounts Receivable and Accounts Payable.

Desired Skills

The successful candidate will demonstrate:

Exceptional attention to detail.
Reliability and punctuality.
Strong organizational skills.
Excellent problem-solving abilities.
Ability to adapt to changing priorities.
Strong interpersonal communication skills.
Professionalism and confidentiality.
Positive attitude and willingness to learn.
Ability to work effectively under pressure.
A team-first mindset with a strong work ethic.

Physical Requirements

Prolonged periods of sitting and computer use.
Frequent keyboarding and document preparation.
Occasional lifting of office supplies up to 25 lbs.
Ability to move throughout the office, yard, and shop as required.

Our team of recruiters would like to thank all candidates for applying, and will contact those potentially suitable for the position.

Thank you

Pay: $22.00-$25.00 per hour

Work Location: In person

Quick apply

Refine Your Search

dispatch manager jobs in alberta

Assistant Office Manager

Heavy Haul Coordinator

Operations Manager (Warehouse Operations)

Business Development - Operations Manager

Regional Dispatcher

Project Administrator

Wapiti Gravel Suppliers | Office Administrator

Order Picker/Inventory

Portfolio Resource Coordinator - Calgary Healthcare

Condominium Administrator

Logistics Coordinator

Bilingual Customer Service Representative

Shipping & Receiving, Parts

Storage Customer Service Representative

Customer Service Representative/Dispatch (Part-Time) - Innisfail - Central Alberta Co-op

Project Administrator

Warehouse Operator

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