Kelowna, Bc Office administrator Jobs – 57 Openings This Week

Administrator
Wild Mountain Clinical Counselling —Penticton, BC
- From $24 an hour
- Part-time
- Microsoft Word
- Google Suite
- Medical office experience
Quick apply
12d
Front Desk / Administrative Assistant
Damini Physiotherapy and Sports Injury —Vernon, BC
- From $21 an hour
- Full-time
- Administrative experience
- Front desk
- Paid time off
Quick apply
6d
Front Desk Administrator - Part to Full Time
RPR Heating and Air Conditioning Ltd —Penticton, BC
- $20–$23 an hour
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Medical Office Assistant
Balfour Medical —Penticton, BC
- $20–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
10d
Medical Office Assistant - Eye Technician
Dr. Post/Dr. Sawatzky —Penticton, BC
- $21–$24 an hour
- Part-time
- Medical office experience
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
5d
Veterinary Office Manager
Silver Star Animal Care Clinic —Vernon, BC
- From $45,000 a year
- Full-time
- Management
- In-person
- Business
- Store discount
- Dental care
Quick apply
Experienced Medical Office Assistant
EspritMD —Vernon, BC
- From $27 an hour
- Full-time
- Medical office experience
- Organizational skills
- In-person
Quick apply
5d
Medical Office Assistant
South Okanagan Similkameen Health Care Society —Penticton, BC
- $20–$24 an hour
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
10d

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Administrator

Wild Mountain Clinical Counselling
Penticton, BC

Quick apply

Job details

Permanent | Part-time
12 days ago

Skills

Microsoft Word
Google Suite
Medical office experience
English
Organizational skills
Communication skills

Full job description

Wild Mountain Wellness Collective is a busy and growing private counselling practice located in Penticton, British Columbia. We are committed to providing accessible, compassionate, and high quality mental health care to individuals, couples, and families within our community.

We are seeking a dependable, compassionate, and organized Administrator to join our team on a part time/casual basis. This position plays an important role in creating a welcoming experience for clients while supporting our counsellors and ensuring the smooth day to day operation of the clinic. As our practice continues to grow, there is potential for additional hours.

About the Role

As the Administrator, you will be one of the first points of contact for clients and play a key role in supporting both the clinical team and the overall operation of the practice. This position requires professionalism, adaptability, strong organizational skills, and a genuine desire to help others.

Key Responsibilities

Manage the daily operations of the clinic to maintain a welcoming, organized, and professional environment.
Schedule, reschedule, and cancel client appointments using the Jane practice management system.
Respond to client inquiries by phone, email, text, and secure messaging with professionalism, empathy, and efficiency.
Support contract counsellors with administrative, scheduling, and operational needs.
Manage client intake, payments, invoicing, receipts, and direct billing.
Coordinate referrals and maintain accurate and confidential client records.
Communicate professionally with referral sources, insurers, and community partners.
Help maintain a positive client experience while contributing to the continued growth of the practice.

About You

At Wild Mountain Wellness Collective, we foster a warm, collaborative, and supportive workplace where kindness, professionalism, and authenticity guide everything we do. We believe administrative staff play an essential role in helping clients access care and supporting our clinical team.

The ideal candidate is organized, compassionate, and enjoys working in a fast paced environment. You communicate with confidence, take initiative, solve problems independently, and genuinely enjoy helping people.

Key Attributes

Excellent interpersonal and communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities while remaining calm and professional.
Ability to work both independently and as part of a team.
Strong problem solving skills and willingness to take initiative.
Professional, empathetic, and client centered approach.
Ability to maintain confidentiality and exercise discretion.
Proficiency with the Jane practice management system.
Assist with social media content creation and scheduling, as needed.

Qualifications and Experience

Completion of a Medical Office Assistant Certificate or Diploma, Office Administration program, or an equivalent combination of education and experience in a clinical or healthcare setting.
Previous experience in a healthcare, counselling, or wellness environment is considered an asset.
Previous experience using the Jane practice management system is required.
Experience working with vulnerable populations is considered an asset.
Successful completion of a Criminal Record Check.

If you are passionate about supporting others, enjoy working in a collaborative environment, and want to make a meaningful difference in the lives of individuals seeking mental health care, we would love to hear from you.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: From $24.00 per hour

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in kelowna, bc

Administrator

Front Desk / Administrative Assistant

Front Desk Administrator - Part to Full Time

Medical Office Assistant

Medical Office Assistant - Eye Technician

Veterinary Office Manager

Experienced Medical Office Assistant

Medical Office Assistant

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