We are looking for a detail-oriented Law Clerk to support legal operations for a real estate-focused organization in North York, Ontario. This Long-term Contract opportunity is well suited to someone who thrives in a civil litigation environment and can manage documentation, deadlines, and communication with a high degree of accuracy. The successful candidate will work closely with legal counsel to coordinate files, prepare legal materials, and help keep matters progressing efficiently. This role requires strong organizational skills, sound judgment, and the ability to handle confidential information with professionalism.
Responsibilities:
- Coordinate administrative and clerical support for lawyers by organizing files, monitoring key dates, arranging schedules, and assisting with file intake and closure activities.
- Draft, edit, and format a range of legal materials, including correspondence, pleadings, affidavits, motion records, briefs, tribunal submissions, and arbitration-related documents under counsel direction.
- Assemble and prepare documentation for court proceedings, Licence Appeal Tribunal matters, and Builder Arbitration Forum files, ensuring materials are complete and properly organized.
- Track file progress and maintain accurate status updates so that deadlines, deliverables, and follow-up actions are handled in a timely manner.
- Maintain legal records, reporting data, and departmental databases to support performance monitoring and internal documentation requirements.
- Review reserve allocations and claim disbursements to confirm compliance with established procurement practices and reserve guidelines.
- Communicate with internal business units, external legal representatives, courts, tribunals, and arbitrators to support the smooth movement of legal matters.
- Perform document handling tasks such as scanning, copying, and organizing records within case management systems to preserve accurate and accessible file documentation.
- College diploma in Law Clerk, Legal Assistant Studies, or a related field.
- 3-5 years of experience providing clerical or administrative support within a civil litigation setting.
- Solid understanding of the Rules of Civil Procedure and their practical application in file management and document preparation.
- Strong technical proficiency with Microsoft Office applications and familiarity with case management or legal document systems.
- Demonstrated ability to prioritize competing deadlines, manage multiple tasks, and anticipate the needs of legal counsel.
- Excellent organizational, interpersonal, and client service skills, with a careful and process-driven approach to work.
- Ability to work independently with limited supervision while maintaining accuracy, discretion, and confidentiality.
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