EDUCATION PROGRAM COORDINATOR
6-MONTH CONTRACT
MISSISSAUGA, ON/HYBRID (BY PEARSON AIRPORT)
Are you someone with high levels of accuracy and knows how to handle confidential information?
Are you highly detailed oriented and can handle a busy environment that requires a high degree of organization?
The Company
Our client is a dynamic and forward-thinking organization dedicated to empowering professionals with the skills and knowledge they need to succeed.
Company Perks and Rewards
- Competitive pay rate ($35.00 - $39.00 per hour depending on experience)
- Hybrid work environment – 3 days in office
- A collaborative, supportive team environment
- Opportunity to make a meaningful impact on professionals’ development
- Flexible work arrangements, based on role requirements
The Job!
In the role, you will oversee the full cycle ownership of the organization’s testing program for applicants across Ontario. You will:
- Coordinate scheduling of all applicant test sessions (aptitude tests, physical, assessments) ensuring appropriate facilities, proctors, timing and candidate registration
- Maintain and update the program website with test-dates, requirements, eligibility criteria, FAQs and other pertinent information
- Manage payment processing for applicants (tracking payments, resolving discrepancies, reporting on payments received/owed)
- Monitor program standards and ensure consistency in candidate experiences and testing compliance
- Generate, analyze and distribute operational reports (scheduling efficiency, candidate status, payment metrics, backlog) to program management and stakeholders
- Communicate regularly with candidates, internal teams (HR, operations), testing venues and external stakeholders to ensure smooth delivery and troubleshoot issues
- Maintain accurate records of candidate data, schedules, test results, payments and issues, ensuring that data integrity and confidentiality are upheld
- Track multiple concurrent tasks and deadlines — including weekend sessions — and adjust plans proactively if conflicts or delays arise
- Conduct full checks and compliance reviews to ensure all processes meet internal audit/quality control standards
- Identify process improvements, suggest automation or efficiency gains (especially around scheduling and payments) and assist in implementation
- Support ad-hoc projects and additional administrative tasks as required within the testing/recruitment function
What you bring to the job
You are someone who wants to showcase their excellence in time management and analytical skills in a professional environment. You also come with:
- Proficient in Microsoft Excel and comfortable learning new scheduling/web-based tools
- Experience with website content updates, payment processing and scheduling logistics preferred
- Demonstrated ability to pull, analyse and cross-reference large data sets, generate accurate reports, and present findings clearly
- Exceptional attention to detail to ensure candidates are scheduled correctly, paperwork is complete and testing standards are maintained
- Able to manage multiple tasks, track deadlines and coordinate across systems simultaneously
- An analytical mindset, able to identify issues, recommend process improvements, and drive follow-through
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced, high-volume environment where priorities may shift rapidly
- Flexibility to work on weekends (typically twice a month) and take equivalent weekday time off as compensation
- Previous scheduling, coordination, or recruitment operations experience is an asset
- Ability to work some weekends, as required
Qualified job seekers are asked to apply with attention to Shannan Willoughby. Reference #14031.
I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!
Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.
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Pay: $38.00-$40.00 per hour
Expected hours: 20.0 per week
Application question(s):
- Do you have proven experience as a Trainer or Facilitator, with a minimum of 5 years of experience in delivering classroom-based training to professionals?
- Do you have experience working with corporate or professional audiences, tailoring training to meet their specific needs?
- Do you have relevant certifications in training, facilitation, or instructional design?
Work Location: In person
