Role: Receptionist / Administrative Assistant
Location: Calgary, AB
Job Type: In Office
Who We Are
Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.
At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.
Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!
This Opportunity
The Calgary office of Smith + Andersen is currently seeking a Receptionist / Administrative Assistant. You have been the friendly face of the company to visitors. You have previous experience managing multi-phone lines, directing calls, greeting guests and announcing visitors to appropriate team members and managing office assignments. You are highly organized and have the ability to prioritize tasks in order to manage your workload. You’re a team player with excellent communication skills and you’re looking for an opportunity to work in a dynamic environment.
Why choose Smith + Andersen?
In addition to an exciting career filled with meaningful work, we offer:
- Competitive salary
- Flexible hours and half day Fridays (all year round)
- Comprehensive Group Health Benefits Program
- Group Retirement Savings Plan (Employer and Employee Contributions)
- Employee Share Ownership Program (ESOP)
- Purchase Time Off Program (PTO)
- Transit Subsidy Program
- Wide variety of community and social events
- Great Place to Work-Certified™
- Best Workplaces™ in Canada
- Best Workplaces for Mental Wellness™
- Canada’s Best Workplaces™ for Professional Services
What You'll Do
- Greet and direct clients, vendors, service providers and individuals for in-person appointments or meetings. Monitor visitor access and notify employees of visitor arrival.
- Answer telephone inquiries, take messages, direct calls and place outgoing calls
- Manage boardrooms including monitoring rooms using outlook calendar and assisting with room setup. Assist in arranging meetings and continuously review calendars to ensure meeting rooms not over booked.
- Maintain and organize calendar of appointments and events, including employee sign-out calendar.
- Coordinate mail flow in and out of the office. Prepare mail to be sent out; including postage. Check and distribute incoming mail daily. Arrange couriers and parcel passes; send packages daily and update shipping logs
- Distribute travel and parking vouchers such as train tickets, parking passes and taxi chits.
- Update internal databases with business contact and new employee information.
- Monitor the use of equipment such as cameras, thermometers, etc. Ensure items signed out have been returned and are in good working condition.
- Maintain and order office and kitchen supplies including stationary, snacks and drinks, cleaning materials and PPE.
- Process supply orders regularly to ensure inventory is maintained; receive supplies, unpack and check order for accuracy.
- Perform general clerical duties as needed; such as maintaining general office area; including meeting rooms, printer rooms, supply rooms and kitchens.
- Assist with new hire desk setup.
- Become an active member of internal administrative teams, including Joint Health and Safety team, Office / Client event team and IT team.
- Provide additional office and administrative support to other work groups as requested.
Who You Are:
- Previous reception and/or administrative experience within a professional office environment
- Must have knowledge in computer software; proficient in all Microsoft Office Suite.
- Strong written and verbal skills to communicate with professional etiquette when interacting with all levels of the organization, clients and visitors.
- Prepare clear, accurate written communications and respond to routine inquiries with a professional, service-oriented approach
- Excellent interpersonal and customer service skills
- Highly organized and detail oriented
- Able to work independently with little supervision, as well as part of a team
Accommodations
Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.
Diversity
Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.
About Smith + Andersen
Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.
Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.
For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.
Recruitment Agencies
Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral with which Smith + Andersen does not have agreement place. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.
Artificial Intelligence
Smith + Andersen does not use artificial intelligence (AI) to screen, assess or select applicants.
Smith + Andersen is an equal opportunity employer.