POSITION OVERVIEW:
Reporting to the Senior Accounts Payable, this individual will be responsible for supporting the day-to-day processing of accounts payable transactions. This position is responsible for accurately entering and processing vendor invoices, ensuring required approvals are obtained, and assisting with invoice matching and payment preparation. The role provides support in maintaining vendor records, responding to vendor inquiries, and assisting with account reconciliations and audit documentation. The Accounts Payable position works closely with the accounting team and other departments to support efficient financial operations and assists with ad-hoc accounting and finance tasks as needed.
A safe and healthy work environment is one of Symtech's primary goals and a central guiding principle for the organization. Symtech and its employees are aligned in the organization’s goal of zero incidents. Symtech's most valuable asset is its employees. Symtech is dedicated to providing and maintaining a safe and healthy work environment for all its employees. Symtech's safety culture is encouraged within the organization and promoted through demonstrating and communicating the importance of safety within the community where work is performed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Perform the full cycle of accounts payable from invoice receipt through payment processing.
- Process various types of accounts payable transactions in an accurate and timely manner
- Perform data entry of vendor invoices, cheque requests, expense reports, and related accounts payable documentation.
- Match purchase orders to invoices and enter approved invoices into the computerized accounting system.
- Complete supplier credit application form, ensure suppliers are complied with corresponding requirements such as WSIB and COI compliance.
- Prepare account analyses to ensure vendor accounts are current and that payments are up to date.
- Ensure appropriate approvals are obtained prior to processing transactions and verify the matching of purchase orders to invoices.
- Reconcile vendor statements to identify missing invoices and resolve aged or outstanding items.
- Code vendor invoices accurately and ensure that all required approvals have been properly acquired.
- Prepare and process bi-weekly and weekly cheque runs in accordance with payment schedules.
- Set up new vendor accounts and verify the accuracy of vendor information, identifying and resolving discrepancies as required.
- Respond to all vendor inquiries and assist vendors with accounts payable-related issues.
- Review and investigate invoices by coordinating and communicating any disputes with internal and external parties to resolve discrepancies or processing issues.
- Provide documentation, schedules, and assistance during internal and external audits.
- Develop an understanding of project requirements as they relate to accounts payable processing.
- Assist with ad-hoc projects and additional duties related to accounting or finance functions, where applicable.
- Organizing and filing both electronic and physical documents on a daily basis
- The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit.
EXPERIENCE, SKILLS & KNOWLEDGE:
- Minimum 2-3 years’ experience in an accounts payable role with responsibilities in improving accounts payable efficiencies
- Experience in processing invoices using accounting software, experienced with Jonas would be an asset
- Construction industry experience would be an asset
- Ability to multi-task, work successfully under deadlines and be able to effectively prioritize time and work- load
- Proactive and hands-on, with a strong sense of ownership and accountability for delivering accurate and timely results.
TRAVEL:
Symtech Innovations is an equal opportunity employer. We celebrate equity, diversity and are committed to creating an inclusive environment for all employees. If you require accommodation in any stage of the recruitment process, please contact [email protected]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.
Job Types: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Extended health care
Ability to commute/relocate:
- Richmond Hill, ON L4B 3L6: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- How many years of accounts payable experience do you have?
- What are your salary expectations for this role?
Work Location: In person
