Janice Otremba Coaching & Consulting Ltd. (JOCC) is a dynamic business specializing in Executive Coaching, Communications and Team Development engagements for a variety of industries and organizations. We excel at providing a customized, pro-active solution-orientated approach for all our clients.
ROLE OVERVIEW
We are seeking a versatile, proactive Executive/Administrative Assistant to support business operations, client communications, and marketing execution. In this role, you will serve as the primary client point of contact, handle high-level administrative tasks in a flexible, hybrid/virtual work environment in the Pacific time zone.
- Administrative & Executive Support: Manage calendars, schedule virtual/in-person meetings, coordinate travel arrangements, track project management tools, and assist leadership with daily administrative tasks.
- Client Experience & Event Support: Oversee client intake, manage communications, handle program enrollment/onboarding and provide logistics support for in-person and online events.
- Marketing & Social Media: Schedule content, monitor engagement across social channels (Facebook, Instagram, LinkedIn), and maintain client databases.
QUALIFICATIONS
- Experience: 3+ years in an Administrative, Executive Assistant or Operations Manager role.
- Tech Savvy: Proficient in MS Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
- Communication: Exceptional written, editing, and verbal communication skills with high attention to detail.
- Tools & Platforms: Familiarity with tools like Calendly, Mailchimp, Canva, project management software, and business social media management (LinkedIn, Instagram/Facebook).
- Education: Degree or Diploma in Communications, Business, Office Administration, Journalism, preferred.
TRAITS
- Strong organizational skills and ability to manage competing deadlines.
- Service-oriented, diplomatic, and comfortable representing the brand at public events.
RECRUITMENT PROCESS
An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience to be invited into the selection process.
A standard interview format will be used including general, scenario and behavioural descriptive interview questions. Shortlisted applicants will be asked to complete a work-based assignment.
- Include a cover letter and resume in your application.
The successful candidate will be someone who wants to work in a flexible environment where there is opportunity to utilize a range of business aptitudes and who will be recognized and rewarded for excellent work product coupled with successful business development.
WORK ENVIRONMENT/RATE OF PAY
- Hybrid work setting.
- Contractor/self-employed position. Long-term engagement.
- $25 - $30/hour @ 20 - 30 hours/week.
- Head office is located in Kamloops, BC.
- 8:30am - 4:30pm Monday - Thursday PST (Pacific Standard Time). Occasional evening and weekends may be required for events.
We thank all applicants for their interest; only those short-listed for an interview will be contacted.
Job Type: Part-time
Pay: $25.00-$30.00 per hour
Application question(s):
- Describe a situation where you took steps that extended beyond the directions you were given or what a manager or client had asked you to do because you knew that it made sense to do so?
(What were you working on? What did you do beyond this? How did your actions impact on the work you were doing?)
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Administrative: 3 years (required)
- MS Office 365: 3 years (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: Hybrid remote in Kamloops, BC V2C 2B3
