About us
Signature Sites Services is an established provider of sign, lighting, electrical, and commercial site services for leading Canadian and global companies. With a 30-year heritage in Western Canada and a continued focus on quality, customer service, and innovation excellence, we are thrilled to be expanding our team. We are excited to be adding to our talented team!
We are excited to be adding to our talented team in Calgary! We are currently seeking a Project Administrator - Project Coordinator. This position is central to our success as it bridges our technical teams with top major brands in Canada. Our customers rely on us to repair their signs, keep their lights on and maintain their commercial properties. Are you ready for the challenge?
The role
This is a hands-on coordination role at the centre of our day-to-day operations. You will be on the phone and in our systems — calling subcontractors, sourcing equipment from rental companies, briefing field technicians, and keeping clients informed every step of the way. You'll work closely with our dispatcher and technical teams to make sure the right people and resources are in place to get jobs done.
This is not a passive desk role. We're looking for someone who takes initiative, communicates proactively when issues arise, and follows through on completing job invoices and documentation accurately and on time. If you thrive in a fast-paced environment where no two days look the same, this role is for you.
Key responsibilities
- Serve as the central point of contact between field technicians, the dispatcher, and commercial clients — providing clear job briefs, real-time status updates, and proactive issue resolution
- Contact and coordinate subcontractors and equipment rental companies to ensure the right resources are secured and in place for each job
- Keep commercial clients informed with timely updates on job status — and communicate issues and solutions early, before they become problems
- Complete job invoices accurately and in a timely manner using our internal system, ensuring all costs and job details are captured correctly
- Manage work orders, job documentation, and project records accurately across multiple concurrent accounts
- Coordinate permit applications and support the team with administrative tasks as the business continues to grow
- Support estimating and quoting processes with coordination insight and accurate job data
What you bring
Required
- Minimum 2 years of experience in a project coordination, service coordination, or administrative role — ideally in a field service or trade environment
- Comfortable making and managing a high volume of phone and email communication with subcontractors, vendors, and clients daily
- Strong organizational skills with the ability to manage multiple jobs and shifting priorities without dropping the ball
- Proactive communicator — you flag issues early and come with solutions, not just problems
- Comfortable with internal job management and invoicing systems; intermediate to advanced MS Office proficiency
- Exceptional work ethic — you take ownership of your jobs and don't leave loose ends
Assets / nice to have
- Experience in the signage industry — knowledge of sign types, installation processes, and commercial rollout programs is a strong asset
- Background in electrical installation or electrical service coordination — familiarity with how electrical field work is scoped and scheduled
- Experience in carpentry, general contracting, or commercial renovations — an understanding of how trades-based work is managed in the field
- Familiarity with subcontractor coordination and equipment rental processes
- First Aid certification (OFA Level 1 or higher)
What we offer
Competitive starting hourly rate (CA$27–$34/hr Depending on Experience)
Extended health and dental benefits
Paid time off
On-site parking
Casual dress
Company events and a genuine team culture
Stable, growing company with a 30-year track record
How to apply
If you're a motivated coordinator who thrives in a busy field service environment, we want to hear from you. Please apply directly through Indeed — we review all applications promptly.
Job Types: Full-time, Permanent
Pay: $27.00-$34.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
