Program Coordinator & Administrator (Part-Time)Position Title
Position Title
Program Coordinator & Administrator (Part-Time)
Organization
Canadian Imperial Advantage (CIA)
Location
Edmonton, Alberta (Hybrid)
Employment Type
Part-Time (Approx. 15–25 hours per week)
About Canadian Imperial Advantage (CIA)
Canadian Imperial Advantage (CIA) is a non-profit organization focused on empowering entrepreneurs, newcomers, women, seniors, and underserved communities through entrepreneurship development, business support services, training programs, mentorship, and access to capital initiatives.
CIA delivers community-based programs that strengthen economic participation, build capacity, and support individuals in starting, growing, and sustaining businesses through practical training, partnerships, and direct support services.
Position Summary
The Part-Time Program Coordinator & Administrator is responsible for supporting the coordination, administration, and delivery of CIA’s programs, workshops, and community initiatives. This role ensures smooth day-to-day program operations, participant engagement, communications, reporting, and event support.
The position combines program coordination, administrative support, stakeholder engagement, social media posting, and participant follow-up to support effective and consistent program delivery.
Key Responsibilities
Program Coordination & Delivery
- Support day-to-day coordination of entrepreneurship and community programs
- Assist in implementing program work plans, timelines, and activities
- Manage participant intake, registration, tracking, and follow-up support
- Assist in delivery of workshops, training sessions, mentorship, and events
- Monitor program activities and support achievement of milestones
Administrative Support
- Maintain accurate program records, databases, and participant files
- Prepare basic reports, meeting notes, correspondence, and documentation
- Support scheduling, calendar coordination, and internal communications
- Assist with funder reporting requirements and documentation
- Support general program administration and office tasks
Event & Workshop Coordination
- Assist in organizing workshops, training sessions, and community events
- Coordinate logistics including materials, venues, facilitators, and participants
- Support both in-person and virtual event delivery
- Assist with post-event reporting and feedback collection
Social Media, Communications & Outreach
- Create, schedule, and post basic content across CIA social media platforms
- Promote programs, workshops, and community events online
- Share updates, reminders, and participant success stories
- Support newsletters, email updates, and digital communications
- Maintain consistent online visibility of CIA programs
- Assist in basic outreach and promotional activities
Participant Follow-Up & Engagement
- Conduct follow-ups with participants after programs, workshops, and events
- Maintain communication to support engagement and retention
- Collect feedback, testimonials, and basic outcome data
- Track participant participation and ongoing involvement
- Identify participant needs and refer to appropriate supports when required
- Support relationship-building and community connection
Stakeholder Support
- Serve as a contact point for participants and community partners
- Maintain positive relationships with referral partners and service providers
- Support outreach to increase program participation
- Attend community events or meetings when required (as availability allows)
Reporting & Program Support
- Assist in collecting program data and basic performance metrics
- Support preparation of internal and funder reports
- Track participation numbers and engagement outcomes
- Assist in basic program evaluation activities
Financial & Administrative Support (Basic Level)
- Assist with tracking program-related expenses
- Support invoice processing and receipts collection
- Maintain documentation for program accountability
- Support basic administrative compliance tasks
QualificationsEducation
- Diploma or Degree in Business Administration, Community Development, Social Sciences, Project Management, or related field
Experience
- 1–3 years of experience in program coordination, administration, or community support
- Experience in non-profit, entrepreneurship, or newcomer-serving organizations is an asset
- Experience with grant-funded programs is preferred
Skills & Competencies
- Strong organizational and time-management skills
- Good communication and interpersonal skills
- Basic experience with social media posting and digital engagement
- Ability to follow up with participants and maintain relationships
- Ability to manage multiple tasks within part-time hours
- Strong attention to detail and documentation accuracy
- Proficiency in Microsoft Office and Google Workspace
- Basic experience with data entry and reporting
Assets
- Knowledge of entrepreneurship or small business development
- Experience working with diverse communities and newcomers
- Event or workshop coordination experience
- Familiarity with non-profit or grant-funded environments
Compensation
$25 – $35 per hour (depending on experience and qualifications)
Work Environment
- Hybrid (remote + office in Edmonton)
- Flexible part-time schedule (15–25 hours per week)
- Occasional evenings or weekends for events (as needed)
- Local travel may be required for community engagement
Equal Opportunity Statement
Canadian Imperial Advantage is committed to equity, diversity, and inclusion and welcomes applications from all qualified individuals, including newcomers, women, Indigenous peoples, racialized communities, and persons with disabilities.
Pay: $25.00-$35.00 per hour
Work Location: In person
