Airdrie, Ab Office administrator & client services coordinator Jobs – 16 Openings This Week

Project Administrator
Signature Site Services —Calgary, AB
- $27–$34 an hour
- Full-time
- Carpentry
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
10d
Sales Manager, New Home Sales
Cantiro —Calgary, AB
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Dental care
- Paid time off
Quick apply
Area Operations Coordinator
Securitas Security Services —Calgary, AB
- Full-time
- Word processing
- Data analysis skills
- English
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Calgary, AB
- $100,000 a year
- Nights as needed
- Customer service
- HVAC
- Power tools
- Designated paid holidays
- Dental care
Quick apply
Payroll & Benefits Coordinator (Fixed-Term Contract)
SECURE —Calgary, AB
- Temporary
- Analysis skills
- Continuous improvement
- Communication skills
Billing Coordinator (Medical Office Administrator)
The Newly —Calgary, AB
- $23.00–$26.50 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Finance
- Dental care
Quick apply
HSE Coordinator
Strike Group —Crossfield, AB
- Full-time
- Writing skills
- Data analysis skills
- Bachelor's
Quick apply
Site & HSE Administrator - Services
Graham —Calgary, AB
- Microsoft Outlook
- Inventory management
- Administrative experience
Quick apply
1d
Data Specialist
Hull Services —Calgary, AB
- Full-time
- Computer science
- Research
- Microsoft Office
7d
Office Administrator & Client Services Coordinator
Kivora Caregivers —Calgary, AB
- $16 an hour
- Contract
- Hybrid work
- CRM software
- Microsoft Office
- Business development
Quick apply
Office Administrator and Receptionist
2020 Blind Installations Inc. —Calgary, AB
- $18.50–$28.00 an hour
- Immediate opening
- Microsoft Word
- CRM software
- Google Suite
- Dental care
- Vision care
Quick apply
10d
Medical Office Administrator (Full-time)
The Newly —Calgary, AB
- Full-time
- Microsoft Outlook
- Medical office experience
- Administrative experience
Quick apply
Coverage Office Administrator
CBI Health —Calgary, AB
- $17–$19 an hour
- Part-time
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
Account Manager, Industrial Service (Southern Alberta)
Startec —Calgary, AB
- Full-time
- CRM software
- Microsoft Outlook
- Business development
Quick apply

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Project Administrator

Signature Site Services
Calgary, AB

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Casual dress
Extended health care
Dental care
Paid time off
Company events
On-site parking

Skills

Carpentry
Sourcing
Renovation
Customer service
Project coordination
Microsoft Office
First Aid Certification
Client services
Organizational skills
Work order management
Client interaction
Team coordination

Full job description

About us

Signature Sites Services is an established provider of sign, lighting, electrical, and commercial site services for leading Canadian and global companies. With a 30-year heritage in Western Canada and a continued focus on quality, customer service, and innovation excellence, we are thrilled to be expanding our team. We are excited to be adding to our talented team!

We are excited to be adding to our talented team in Calgary! We are currently seeking a Project Administrator - Project Coordinator. This position is central to our success as it bridges our technical teams with top major brands in Canada. Our customers rely on us to repair their signs, keep their lights on and maintain their commercial properties. Are you ready for the challenge?

The role

This is a hands-on coordination role at the centre of our day-to-day operations. You will be on the phone and in our systems — calling subcontractors, sourcing equipment from rental companies, briefing field technicians, and keeping clients informed every step of the way. You'll work closely with our dispatcher and technical teams to make sure the right people and resources are in place to get jobs done.

This is not a passive desk role. We're looking for someone who takes initiative, communicates proactively when issues arise, and follows through on completing job invoices and documentation accurately and on time. If you thrive in a fast-paced environment where no two days look the same, this role is for you.

Key responsibilities

Serve as the central point of contact between field technicians, the dispatcher, and commercial clients — providing clear job briefs, real-time status updates, and proactive issue resolution
Contact and coordinate subcontractors and equipment rental companies to ensure the right resources are secured and in place for each job
Keep commercial clients informed with timely updates on job status — and communicate issues and solutions early, before they become problems
Complete job invoices accurately and in a timely manner using our internal system, ensuring all costs and job details are captured correctly
Manage work orders, job documentation, and project records accurately across multiple concurrent accounts
Coordinate permit applications and support the team with administrative tasks as the business continues to grow
Support estimating and quoting processes with coordination insight and accurate job data

What you bring

Required

Minimum 2 years of experience in a project coordination, service coordination, or administrative role — ideally in a field service or trade environment
Comfortable making and managing a high volume of phone and email communication with subcontractors, vendors, and clients daily
Strong organizational skills with the ability to manage multiple jobs and shifting priorities without dropping the ball
Proactive communicator — you flag issues early and come with solutions, not just problems
Comfortable with internal job management and invoicing systems; intermediate to advanced MS Office proficiency
Exceptional work ethic — you take ownership of your jobs and don't leave loose ends

Assets / nice to have

Experience in the signage industry — knowledge of sign types, installation processes, and commercial rollout programs is a strong asset
Background in electrical installation or electrical service coordination — familiarity with how electrical field work is scoped and scheduled
Experience in carpentry, general contracting, or commercial renovations — an understanding of how trades-based work is managed in the field
Familiarity with subcontractor coordination and equipment rental processes
First Aid certification (OFA Level 1 or higher)

What we offer

Competitive starting hourly rate (CA$27–$34/hr Depending on Experience)

Extended health and dental benefits

Paid time off

On-site parking

Casual dress

Company events and a genuine team culture

Stable, growing company with a 30-year track record

How to apply

If you're a motivated coordinator who thrives in a busy field service environment, we want to hear from you. Please apply directly through Indeed — we review all applications promptly.

Job Types: Full-time, Permanent

Pay: $27.00-$34.00 per hour

Benefits:

Casual dress
Company events
Dental care
Extended health care
On-site parking
Paid time off

Work Location: In person

Quick apply

Refine Your Search

office administrator & client services coordinator jobs in airdrie, ab

Project Administrator

Sales Manager, New Home Sales

Area Operations Coordinator

Building Operator - (4th Class Power Engineer)- FIFO 14/14

Payroll & Benefits Coordinator (Fixed-Term Contract)

Billing Coordinator (Medical Office Administrator)

HSE Coordinator

Site & HSE Administrator - Services

Data Specialist

Office Administrator & Client Services Coordinator

Office Administrator and Receptionist

Medical Office Administrator (Full-time)

Coverage Office Administrator

Account Manager, Industrial Service (Southern Alberta)

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