Department: Public Works
Location: AMHERST
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 17-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)
The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways, 4,100 bridges, and 7 provincial ferries. Our Highway Programs division supports the maintenance of our provincial road network, including summer work, RIM program, and Snow and Ice Control operations.
Our office has an opportunity available for a Clerk. As the Clerk, you are the backbone to our operations. This is your opportunity to join an engaged team who operate in a challenging and fast-paced environment, where there is never a dull moment.
Under the general supervision of the Financial Services Officer, the Clerk 2 is responsible for a variety of accounting, bookkeeping and general offices duties involving preparation, completion, and checking of various accounting documents and reports required for the area office.
We count on your expertise and excellent customer service to provide various administrative support, including, but not limited to:
- Receptionist duties including answering general inquiries from the public, in person and by telephone, providing factual information pertaining to Department policies and procedures. Directs other callers and visitors to the appropriate individuals and/or government departments within the office. Assists customers with various permits including breaking of soil, access permits, litter cleanup, walk-a-thon and parade permits. Receives payments from clients. Prepares correspondence for the area office.
- Distributes incoming mail and prepares outgoing mail. Receives revisions and updates office manuals for N.S Temporary Workplace Policies and Procedures, Department of Public Works Manual 23 Policies and Procedures, Standard Specs Manual, and Health and Safety Environment Programs. Maintains files and orders for employees coveralls.
- Provides backup to the Clerk 3, assisting in processing Accounts Payable documents and entering CUPE time and equipment hours.
- Receives journal voucher transfers and enters in SAP general ledger module.
- Secretary for Department Joint Occupational Health and Safety Committee and Labour Management Committee. Maintains committee files and related documentation as required. Types meeting minutes and prepares meeting agendas and distributes monthly as needed. Tracks incident reports, WCB reports, toolbox talks and county safety issues.
- Receives and tracks all public complaints including those received from County MLAs. Ensures accurate and complete information is directed to appropriate personnel for resolution.
- Provides administration assistance for area manager.
- Prepares files for storage at year end and ensures proper coding for STAR/STOR filing system. Prepares new year A/P files.
- Maintains training records for area staff. Schedules required training in a timely manner to ensure that requirements are met.
- Other assigned duties as required.
You will have at least three (3) years of experience in an administrative support/ reception role.
You have demonstrated excellent customer service skills and a proven ability to effectively assist and communicate both in person and by phone. You work well under pressure and independently in a fast-paced environment. You have accurate keyboarding skills along with a working knowledge of various software programs and databases to deliver effective administrative support.
Though not required, it is considered an asset if you:
- have completed a business course(s) or program
- are knowledgable of services and programs offered by the Department and other community agencies
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
This is an excellent career opportunity for many. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:
- A completed 2-year diploma and one (1) year of experience
- A completed 1-year diploma and two (2) years of experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week, 7 hours/day.
This is a term opportunity with an anticipated end date of August 31, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
Pay Grade: CL 13
Salary Range: $1,647.65 - $1,793.47 Bi-Weekly
Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [email protected].
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].
