Position : Accounts receivable & Payable assistant
Company Overview:
Forest Ridge began as a family run landscape design, installation, and maintenance company for over 25 years. We have since amalgamated with a nationwide company called Urban Life Solutions. We have divisions spanning from Ontario all the way to Alberta. Our division covers a variety of contracts throughout GTA and surrounding areas, with commercial landscaping projects including hardscaping, soft scaping, grading, retaining walls, planting, sodding etc.
Job Summary :
This is an office-based role supporting internal accounting and operational functions. The Accounts Receivable & Payable Assistant supports day-to-day accounting and administrative operations, with a focus on financial documentation, reporting and record management. This role helps ensure billing support, vendor information, and internal records are accurate, organized, and processed efficiently.
Major Responsibilities :Support accounting and administrative operations through accurate processing, documentation and reporting:
- Extract and organize data (e.g., GPS, asset tracking, contracts) to support billing reconciliation and reporting
- Review and maintain customer and vendor logs, service reports and spreadsheets to ensure accuracy
- Review contracts and extract key data to support billing schedules and tracking Investigate and resolve invoice discrepancies, including service dates and missing documentation .
- Assist with customer accounts and support collections follow-ups as needed
- Organize and reconcile company Visa transactions, ensuring proper documentation and coding.
- Prepare and process weekly payment runs (EFT, cheque, wires) in line with cash flow priorities and vendor terms as needed .
- Process vendor invoices, ensuring accurate GL coding in collaboration with operations and alignment with the PO system .
- Reconcile invoices to supporting documentation to ensure accurate vendor billings.
- Maintain organized, audit-ready documentation and ensure compliance with internal controls .
- Provide general administrative and accounting support as needed.
Education, Experience & Required Skills
- High school diploma required, post-secondary education in Accounting or a related field is an asset.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and administrative tasks effectively.
- Strong written and verbal communication skills .
- Ability to coordinate across multiple internal teams .
- Proficient in Microsoft Office, particularly Excel.
- Experience with invoices, billing and financial documentation is an asset .
- Previous administrative experience preferred .
- Experience with AP/AR, ideally in construction or landscape maintenance, is an asset.
- Experience with Microsoft Great Plains is an asset.
What we offer:
- Health & Life insurance
- Extended Health / Dental & Vision care
- Employee assistance & wellness program
- Wellness program
- RRSP Match
- On-Site parking
At ULS, we believe in fostering a dynamic and inclusive work environment, and we look forward to the possibility of welcoming new members to our team in the future. In the meantime, feel free to explore our website to learn more about our company culture, values, and the impactful work we do.
Inclusive Work Environment:
ULS, we embrace and promote diversity, equity, and inclusion. We welcome and encourage applications from all qualified candidates including women, Indigenous people, and persons of all races, ethnic origins, religions, colour, sexual orientation, disability, age, veteran status, etc. If you require accommodation feel free to reach out with any questions. Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.Accommodations are available upon request.
ULS uses AI in our recruitment process to help assess and select candidates for positions.
Thank you for your interest in joining our team. Due to the volume of applications,
Pay: $54,000.00-$60,000.00 per year
Ability to commute/relocate:
- Mount Albert, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Accounts payable /Accounts Receivable : 1 year (required)
Work Location: In person
