blackfoot, ab administrative assistant Jobs – 14 Openings This Week

Office Administrator
Fuel Nexus Corp. —Lloydminster, AB
- $43,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
4d
Safety Administrative Assistant
City of Cold Lake —Lloydminster, AB
- $31.02–$35.58 an hour
- Full-time
- High school diploma or GED
- Human resources
- Organizational skills
- Disability insurance
- Relocation assistance
Quick apply
Executive Assistant
Willcraft Technologies Ltd —Lloydminster, SK
- $45,000–$65,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Wellness program
- Dental care
Quick apply
4d
Administrative Assistant
East Central Alberta Catholic Schools —Vermilion, AB
- Full-time
- High school diploma or GED
- Working with children
- Organizational skills
6d
Office Administrator
Canadian Plains Energy Services —Lloydminster, SK
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Administrative Coordinator
Onion Lake Cree Nation - OLCN Prevention —Onion Lake, SK
- $84,000–$87,000 a year
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
12d
Administrative Assistant
Guest Controls (2001) Ltd. —Lloydminster, AB
- From $18 an hour
- Full-time
- Microsoft Word
- Customer service
- English
- Dental care
- Vision care
Quick apply
Administrative Assistant to Director, Marketing & Enrolment
Lakeland College —Vermilion, AB
- $50,241–$63,314 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Word processing
Summer Student Office Assistant, Environmental Sciences
Lakeland College —Vermilion, AB
- Microsoft Excel
- Microsoft Office
- Communication skills
Residence Office Assistant, Summer Student
Lakeland College —Vermilion, AB
- $15 an hour
- High school diploma or GED
- Organizational skills
- Communication skills
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
3d

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Bookkeeper & Administrative Coordinator
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Office Administrator

Fuel Nexus Corp.
Lloydminster, AB

Quick apply

Job details

Permanent | Full-time
4 days ago

Benefits

Casual dress
Extended health care
Disability insurance
Dental care
Vision care
Life insurance

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Accounting software
Filing
English
Microsoft Office
Administrative experience
Organizational skills
Business
Communication skills
Office experience

Full job description

ABOUT US

Fuel Nexus is transforming how farms and businesses access fuel across Canada. Through innovative technology, modern fuel infrastructure, and one of the country's largest fuel distribution networks, we deliver reliable, efficient, and cost-effective fuel solutions to customers nationwide.

As a growing and entrepreneurial company, we're looking for an organized, customer-focused Office Administrator who enjoys keeping operations running smoothly and being the go-to person that helps a team succeed.

We're looking for the person who keeps everything organized, connected, and running smoothly!

If you thrive in a fast-paced environment, enjoy variety in your workday, and take pride in creating order from complexity, we'd love to hear from you.

POSITION SUMMARY

The Office Administrator is the hub of our daily operations and often the first point of contact for customers, suppliers, and business partners. This role supports office administration, fuel order coordination, customer service, accounts administration, and operational organization.

Working closely with management and operations teams, you will help ensure accurate records, smooth communication, efficient workflows, and exceptional customer experiences.

Success in this role requires professionalism, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-moving environment.

DUTIES AND RESPONSIBILITIES, including by not limited to the following:

Administrative Support

Provide administrative support to management and team members, both in-office and remotely.
Maintain organized digital and physical filing systems for contracts, customer records, and supplier documentation.
Prepare correspondence, reports, presentations, and internal documentation as required.
Answer, screen, and direct incoming phone calls and email inquiries professionally and efficiently.

Reception & Office Coordination

Welcome visitors and create a professional first impression of the company.
Manage incoming calls, mail, courier deliveries, and general inquiries.
Maintain clean, organized, and professional office spaces.
Coordinate meeting room bookings and visitor arrangements.

Pricing & Documentation

Assist in maintaining fuel pricing information and updating internal systems.
Prepare and distribute customer pricing agreements or confirmations as directed.
Ensure accurate documentation related to orders, contracts, and pricing arrangements.

Accounts Administration

Assist with accounts receivable and accounts payable processes.
Prepare and process invoices for fuel transactions.
Verify supplier invoices against purchase records and delivery documentation.
Support payment tracking and reconciliation.

Data Management & Reporting

Maintain accurate data within company systems, spreadsheets, and databases.
Prepare operational reports as requested by management.

Office Operations

Maintain office supplies and coordinate office equipment needs.
Assist with coordinating company marketing initiatives, promotional materials, events, and administrative support for business development activities.
Assist with scheduling meetings and coordinating calendars.
Support company compliance with internal policies and procedures.

The duties and responsibilities described above are representative in nature and may be amended, modified, or supplemented by the Company from time to time to meet operational requirements.

Why Join Fuel Nexus?

Join a growing and innovative Canadian company.
Be part of a collaborative and supportive team.
Work in a role where no two days are the same.
Gain exposure to operations, logistics, customer service, and administration.
Opportunity to contribute ideas and improve processes.
Competitive compensation and opportunities for professional growth.
Make a meaningful impact within a growing organization.

How to Apply:

Applications accepted via Indeed only (resume required). No phone calls or in-person applications, please.

Qualifications

Diploma or certificate in Business Administration, Office Administration, or related field preferred.
2+ years of experience in office administration, customer service, reception, or administrative support roles.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with CRM or accounting software is an asset.

Key Skills & Competencies

Strong organizational and multitasking abilities
Excellent communication and customer service skills
High level of attention to detail and accuracy
Ability to work independently and within a team
Strong problem-solving and coordination skills
Must demonstrate proficiency in English (spoken and written)
Must currently reside in Lloydminster or the surrounding area
Must have access to own reliable transportation

Working Conditions

Full-time, in office-based position.
Standard business hours with occasional flexibility required to support operational needs.
Fast-paced environment requiring effective prioritization and time management.

Physical demands typically include:

Extended periods of sitting or remaining in a stationary position.
Repetitive motion with use of hands, wrists, and fingers.
Visual acuity for reading, monitoring, and performing screen work.
Occasional light lifting or carrying items weighing between 10 and 25 pounds, such as printer paper, office files, or small equipment.
Occasional reaching, bending, or stooping to reach lower files or adjust equipment.

Job Types: Full-time, Permanent

Pay: $43,000.00-$45,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Extended health care
Life insurance
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in blackfoot, ab

Office Administrator

Safety Administrative Assistant

Executive Assistant

Administrative Assistant

Office Administrator

Administrative Coordinator

Administrative Assistant

Administrative Assistant to Director, Marketing & Enrolment

Summer Student Office Assistant, Environmental Sciences

Residence Office Assistant, Summer Student

Executive Assistant, Operations

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