Accounts Receivable (AR) Clerk
KSW Lawyers was founded in 1973 and primarily served clients in Surrey and the surrounding areas involved in matters of business law and real estate. Since that time, however, our firm has grown in size and scope to be in a position to represent individual and corporate clients across a wide variety of practice areas.
Today, we maintain office locations in Surrey, South Surrey/White Rock, and Abbotsford and our lawyers serve clients throughout the Fraser Valley and Lower Mainland. Our firm is well known among the various industries in which we operate for our professionalism, integrity and diligent representation.
KSW Lawyers is currently accepting applications for an Accounts Receivable (AR) Clerk to work in our Accounting Department. This is a full time position working between the hours of 9 to 5 in our main Surrey office.
Key Responsibilities
1. Accounts Receivable Management
- Maintain accurate and up-to-date AR records and aging reports
- Monitor overdue accounts and prioritize collection efforts
- Reconcile client accounts and investigate discrepancies
- Process and apply client payments (cheque, EFT, credit card, etc.)
- Ensure proper documentation of all receivable transactions
2. Collections Activities (Day-to-Day)
- Contact clients regarding overdue invoices via phone, email, and written notices
- Issue reminder notices and formal demand letters
- Negotiate and document payment arrangements or payment plans
- Respond to client disputes and coordinate with lawyers or billing teams for resolution
- Maintain detailed notes of all communications and collection actions
3. Escalation & Credit Control
- Review aging accounts and recommend escalation actions
- Place accounts on credit hold or restrict further services where appropriate
- Coordinate with internal stakeholders (lawyers, assistants, management) on high-risk accounts
- Recommend referral to third-party collection agencies where required
4. Legal Collections & Small Claims Court Process
The AR Collections Clerk supports and/or manages the escalation of delinquent accounts into formal legal recovery:
Pre-Litigation:
- Prepare and issue final demand letters
- Compile client file documentation:
- Retainer agreements
- Invoices and statements
- Payment history
- Correspondence with client
- Assess viability of legal recovery vs. write-off
Commencing Small Claims Action:
- Prepare claim packages and supporting documentation
- Coordinate filing of claims with the appropriate Small Claims registry
- Track court deadlines and filing requirements
- Liaise with internal or external counsel where required
During Proceedings:
- Organize and maintain evidence for hearings
- Assist with settlement discussions and payment negotiations
- Attend hearings (if part of role scope) or support attending counsel
Post-Judgment Enforcement:
- Track judgments and outstanding balances
- Assist with enforcement actions (e.g., payment agreements, garnishments, court orders)
- Update accounting records to reflect recoveries or write-offs
5. Reporting & Compliance
- Generate AR aging reports and collection performance metrics
- Report on high-risk or delinquent accounts to management
- Ensure compliance with:
- Collection practices legislation
- Privacy and confidentiality requirements
- Firm policies and client retention standards
Qualifications & Skills
Education & Experience
- Diploma or degree in Accounting, Finance, or Business preferred
- 2+ years of experience in accounts receivable and collections
- Experience with legal billing or professional services environment is an asset
- Familiarity with Small Claims Court processes (BC preferred) is an asset
Core Skills
- Strong communication and negotiation skills
- High attention to detail and accuracy
- Ability to manage difficult or sensitive client conversations
- Organized with strong follow-up discipline
- Proficiency in accounting software and Excel
Our compensation packages are highly competitive with all firms in the region and includes:
- Benefits package
- A welcoming and supportive culture
- Ability for growth and personal development
If you are interested in this current opportunity, please send your resume and cover letter via email to Samson Chow at [email protected] with the subject line Accounts Receivable Clerk.
We thank all interested candidates for applying, however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
Ability to commute/relocate:
- Surrey, BC V3W 1K5: reliably commute or plan to relocate before starting work (required)
Experience:
- Collections: 2 years (required)
Work Location: In person
