collingwood, on estate assistant Jobs – 15 Openings This Week

Real Estate Executive Assistant (Part-Time Leading to Full-Time)
Real Estate Group in Barrie —Barrie, ON
- $45,000–$60,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Commuter benefits
Quick apply
3d
Real Estate Assistant
Prestige Home Team —Barrie, ON
- $18–$28 an hour
- Part-time
- Customer service
- Administrative experience
- Computer skills
- Work from home
- Flexible schedule
Quick apply
4d
EXECUTIVE & ADMINISTRATIVE ASSISTANT
Shurepa Construction Inc. —Barrie, ON
- $55,000–$65,000 a year
- Full-time
- Remote
- Google Suite
- Writing skills
- Research
Quick apply
Real Estate Team Administrative Assistant
The Jackie Jones Team —Barrie, ON
- $20–$22 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
9d
Residential Real Estate Law Clerk - Midland
HGR GRAHAM PARTNERS —Midland, ON
- $40,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Assistant Resident Manager (Barrie)
Realstar —Barrie, ON
- $44,000 a year
- Weekends as needed
- Customer service
- Computer skills
- Communication skills
Quick apply
1d
Sign Production & Installation
Images in Sign —Collingwood, ON
- $20–$24 an hour
- Full-time
- Power tools
- In-person
Quick apply
Real Estate Law Clerk/ Platform Operator (Ontario)
InfoTrack Canada —Ontario
- $50,000–$55,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
Leasing Assistant
The Skyline Group of Companies —Collingwood, ON
- $20 an hour
- Part-time
- Sales
- Customer service
- High school diploma or GED
- Flexible schedule
Quick apply
9d
Maintenance Assistant - Part Time
Sky Development Group —Barrie, ON
- $21 an hour
- Part-time
- Bilingual
- Heavy lifting
- Maintenance
Quick apply
2d
Articling Position
Blue Star Law Professional Corporation O/A Shaw McLellan —Collingwood, ON
- $38,000–$40,000 a year
- Contract
- English
- Bachelor's
- Communication skills
Quick apply

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Real Estate Executive Assistant (Part-Time Leading to Full-Time)
Real Estate Group in Barrie —Barrie, ON
Support the team with clerical duties including typing, filing, and general office organization to ensure smooth daily operations.
$45,000–$60,000 a year
Quick apply
3d
Real Estate Accounting Assistant
Union Capital Realty —Richmond Hill, ON
Assist with accounts payable and receivable processes including invoice processing and payment reconciliation. Assist in the preparation of financial reports.
$18–$20 an hour
Quick apply

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Real Estate Executive Assistant (Part-Time Leading to Full-Time)
Real Estate Group in Barrie —Barrie, ON
Support the team with clerical duties including typing, filing, and general office organization to ensure smooth daily operations.
$45,000–$60,000 a year
Quick apply
3d
Law Clerk
Stewart & Co. Law Group —Virgil, ON
Assisting with the development and improvement of internal systems, precedents, checklists, and workflows. Managing and assisting with residential real estate…
$45,500–$54,600 a year
Quick apply

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Real Estate Executive Assistant (Part-Time Leading to Full-Time)

Real Estate Group in Barrie
Barrie, ON

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Job details

Part-time | Full-time
3 days ago

Benefits

Mileage reimbursement
Commuter benefits
Paid time off
Flexible schedule
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
DocuSign
Filing
Microsoft Office
Administrative experience
Real Estate
QuickBooks
Data entry
Organizational skills
Multi-line phone systems
Construction
Clerical experience
Office management
Phone etiquette
Microsoft Outlook Calendar
Communication skills
Property management
Time management
Office experience

Full job description

About Us

We are a growing Real Estate Investment and Management Co. overseeing a diverse portfolio of residential, commercial, industrial, and medical properties across Canada. With a strong presence in Ontario and Atlantic Canada, we are focused on strategic acquisitions, operational excellence, and long-term asset growth.

As our portfolio continues to expand, we are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support senior leadership and assist with the day-to-day administration of our growing real estate operations.

Position Overview

The Real Estate Executive Assistant will work directly with ownership and senior management, providing administrative, operational, and organizational support across various aspects of the business. This role is ideal for someone who enjoys a fast-paced environment, possesses exceptional organizational skills, and can confidently manage multiple priorities while maintaining professionalism and attention to detail.

The successful candidate will play a key role in supporting real estate operations, acquisitions, leasing, tenant communications, scheduling, reporting, and project coordination.

Key Responsibilities

Provide direct administrative support to senior leadership and ownership
Manage calendars, meetings, appointments, and travel arrangements
Coordinate and organize company files, contracts, leases, and correspondence
Assist with preparation of reports, presentations, proposals, and business documents
Manage email communications and follow-up on action items
Support leasing activities, including advertising, applicant screening, and tenant communications
Assist with tenant inquiries, maintenance requests, and service coordination
Coordinate vendors, contractors, and service providers across multiple properties
Maintain accurate records within property management software and company databases
Assist with real estate acquisitions, financing packages, and due diligence documentation
Track project deadlines and ensure timely completion of assigned tasks
Support payroll, invoicing, accounts payable, and general office administration as required
Help coordinate company meetings, events, and staff communications
Perform special projects and other administrative duties as assigned
Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace to coordinate appointments, showings, and meetings.
Handle phone inquiries with professional phone etiquette, utilizing multi-line phone systems and front desk responsibilities.
Assist with data entry, filing, and document management to ensure accurate record-keeping.
Prepare and proofread correspondence, listings, contracts, and other documents using Microsoft Office and DocuSign platforms.
Support bookkeeping activities through QuickBooks and perform basic bookkeeping tasks as needed.
Provide exceptional customer service to clients, vendors, and team members throughout all interactions.
Assist with administrative tasks such as proofreading documents, organizing files, and managing office supplies.
Support the team with clerical duties including typing, filing, and general office organization to ensure smooth daily operations.

Qualifications

2+ years of administrative, executive assistant, real estate, or office management experience preferred
Experience in real estate, property management, construction, legal, or financial services is considered an asset
Exceptional organizational and time-management skills
Strong verbal and written communication abilities
Ability to prioritize tasks and work independently
Professional, positive, and service-oriented attitude
High level of discretion and confidentiality
Comfortable working in a dynamic and entrepreneurial environment
Proven experience in an administrative or clerical role; real estate or office experience is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
Familiarity with QuickBooks for bookkeeping purposes.
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
Excellent communication skills, including phone etiquette and professional correspondence.
Ability to handle data entry accurately and proofread documents meticulously.
Experience working with multi-line phone systems and front desk operations preferred.
Knowledge of DocuSign or similar electronic signature platforms is advantageous.
High level of professionalism, reliability, and attention to detail; ability to adapt from part-time to full-time employment based on performance.
This role provides an engaging environment for candidates eager to grow within the real estate industry while developing their administrative expertise in a supportive team setting.

Pay: $45,000.00-$60,000.00 per year

Benefits:

Commuter benefits
Flexible schedule
Mileage reimbursement
On-site parking
Paid time off

Experience:

Real Estate: 2 years (preferred)
Office Administration: 2 years (preferred)

Work Location: Hybrid remote in Barrie, ON

Quick apply

Refine Your Search

estate assistant jobs in collingwood, on

Real Estate Executive Assistant (Part-Time Leading to Full-Time)

Real Estate Assistant

EXECUTIVE & ADMINISTRATIVE ASSISTANT

Real Estate Team Administrative Assistant

Residential Real Estate Law Clerk - Midland

Assistant Resident Manager (Barrie)

Sign Production & Installation

Real Estate Law Clerk/ Platform Operator (Ontario)

Leasing Assistant

Maintenance Assistant - Part Time

Articling Position

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