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Radiation Protection Administrative Coordinator

Bird Construction
Port Hope, ON

Apply Now

Job details

Full-time

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Process improvement
Microsoft Office
Administrative experience
Records management
SharePoint
Construction experience
Document management
Business
Document management systems
Communication skills
Time management

Full job description

Radiation Protection Administrative Coordinator

The Radiation Protection Administrative Coordinator provides administrative and program support to the Radiation Protection (RP) team. This role is responsible for coordinating training, maintaining compliance records, supporting regulatory documentation, managing data and reporting requirements, and ensuring the efficient administration of the RP program.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of accuracy and professionalism.

This position is based in Port Hope, Ontario.

What You Will Be Working On

Prepare and distribute daily RP roster reports.
Maintain RP training records and training matrices.
Coordinate new-hire orientations and training assignments.
Coordinate and track CNL security clearances.
Coordinate Group 3 training sessions and participant records.
Maintain electronic and hard-copy RP records.
Perform QA/QC reviews of RP documentation and records.
Process RP timesheets within InEight.
Maintain RP instrument inventories and calibration records.
Support procurement and tracking of RP equipment and supplies.
Develop and maintain weekly RP Zone Maps.
Prepare monthly RP reports and support full document submissions.
Revise and maintain RP procedures, forms, signage, and related documentation.
Support the digitization and improvement of RP forms, records, and workflows.
Coordinate monthly corporate credit card reconciliations.
Provide general administrative support to the Radiation Protection team.
Ensure records, reports, and documentation are complete, accurate, and properly maintained.
Support internal and external audits through preparation of records and documentation.
Track and support corrective action close-out activities.
Assist with document control and records management activities.
Support continuous improvement initiatives within the RP program.

What We Are Looking For

Diploma or certificate in Business Administration, Office Administration, Project Administration, or a related field.
Minimum 3 years of administrative, project coordination, records management, or document control experience.
Experience working in construction, industrial, environmental, nuclear, regulatory, or highly controlled environments is considered an asset.
Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams, and PowerPoint).
Experience with SharePoint and electronic document management systems.
Exceptional organizational and planning abilities.
Ability to effectively manage multiple tasks and competing priorities.
Strong time management skills with the ability to meet deadlines.
Ability to maintain accurate tracking systems and records.
Meticulous attention to detail and accuracy.
Ability to identify errors, omissions, and inconsistencies in documentation.
Strong quality assurance and verification mindset.
Commitment to maintaining complete and well-organized records.
Excellent written and verbal communication skills.
Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
Ability to communicate professionally and effectively with employees, supervisors, and clients.
Self-motivated and capable of working independently.
Strong critical thinking and problem-solving abilities.
Ability to identify administrative efficiencies and process improvement opportunities.
Demonstrated discretion when handling confidential information.
Dependable, accountable, and highly professional.
Strong customer-service mindset and positive attitude.
Ability to adapt to changing priorities in a dynamic work environment.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Please note that this is a fixed term contract position.

Apply Now

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