Aversan Inc. (www.aversan.com) is a trusted multi-service engineering and electronics manufacturing company. Aversan delivers leading-edge and reliable safety-critical electronics and software systems to the aerospace, defence, and space industries.
We are currently seeking a qualified
AP&AR Specialist responsible for invoice processing, invoice creation, cash application, Payment Run, Process Implementation and Improvement and process and audit of business expense reports on a timely basis.
Location: Toronto, Ontario
Job Type: Contractor
Working Arrangement: Hybrid
- Accounts Payable Support the AP Lead with accurate and timely processing of vendor invoices.
- Ensure all invoices are backed by appropriate and approved documentation.
- Perform monthly Amex reconciliations promptly and provide remittance advice to Amex.
- Maintain healthy and optimized Accounts Payable aging.
- Collaborate effectively with Buyers, Admins, and the department team to resolve invoice processing delays related to inventory receipts, purchase orders, and vendor disputes.
- Address, communicate, and resolve all queries in a timely and professional manner.
- Complete monthly supplier statement reconciliations for key vendors and others as required.
- Assist with reclassification journal entries for Amex Travel and P-card transactions.
- Expense Report
- Process expense reports on a timely basis for reimbursement.
- Verify and perform 100% audit of expense reports and make sure that it complies with company Travel Policy
- Ensure expense reports are correctly approved with proper documentation
- Ensure employee expense payment run is done on time as per Payroll team guidelines
- Assist employees for any queries related to Concur Support
- Payments Prepare weekly payment proposal reports and ensure timely processing of third-party, intercompany, expense, and other payments in line with the established payment schedule
- Ensure vendors receive clear and timely remittance details outlining payment amounts and schedules.
- Accounts Receivable Supports the invoicing process and posting to the accounting software along with issuing customer invoices via e-mail
- Assists with customer payment information into the SAP
- Independently prepare the AR aging report as part of the month-end financial closing process
- Answers customer and internal inquiries regarding customer accounts.
- Provide support for audit and J-SOX as necessary
- Process Implementation, Improvement
- Support changes to AP or payments process by actively changing daily routines.
- Suggest improvements to AP or payments process regularly.
- Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
- Assist with implementation of new technologies or process as needed.
Basic Qualifications
- Bachelor’s degree and Must have University degree with a specialization in Accounting and Accounts Payable & Receivable
- At least 5 years’ experience in the Accounting computerized environment.
- Experience with large accounting software (SAP preferred)
- Excellent knowledge of excel, including advanced functions
- Very good communication and interpersonal skills
- Organize workload to meet deadlines and work with little supervision
- Must be able to work under pressure of deadlines
Please note:
Interested applicants must apply directly to this link to be considered for this position: AP & AR Specialist
The name of the file for the resume should be the applicant’s full name and the position title you are applying for. The resume format should be PDF.
Compensation: $45,000 – $50,000 CAD (annual salary)
The base salary or rate offered to an applicant within this range is determined by considering several factors, including the individual's geographic location, skills, competencies, and unique qualifications. This ensures compensation is fair and aligned with the specific requirements and attributes of each candidate.
Vacancy Status: This posting is for an existing vacancy.
AI in Hiring: We use AI tools to assist with application management (e.g., organizing submissions and surfacing potentially relevant qualifications). AI is not used to make hiring decisions. All decisions are made by our hiring managers and recruitment team. Our use of AI is governed by security and privacy risk assessments aligned with our cybersecurity framework.
