Position: Senior Manager, Payroll (Union & Non-Union)
Location: Markham, ON
Job Structure: Full-time, hybrid
Reports to: Director, Finance Shared Services
Role Overview
The Senior Manager, Payroll, Finance Shared Services reports to the Director, Finance Shared Services and is responsible to manage, direct and control the delivery of the Company's in-house payroll in a timely and accurate manner as well as identify, propose, and implement initiatives to make the payroll function more effective and efficient.
This position requires someone with proven problem solving and organizational skills along with a strong attention to detail to operate with a high sense of urgency in a fast-paced environment.
Key Responsibilities
- Responsible for managing the daily operations of the payroll department including anticipating future requirements, hiring, coaching, mentoring, developing, and leading the payroll team.
- Provide leadership, expertise, and guidance on payroll related issues to other departments including operations, finance, and HR in a timely manner and in compliance with all government legislation while adhering to various collective agreements.
- Ensure timely and accurate processing of high volume, complex multi province, both union and nonunion, weekly and bi-weekly payrolls, including incentives, special payments, garnishments, benefits and taxes while ensuring that all deadlines are met.
- Process all remittances relating to payroll including disbursements to benefit carriers, pensions, unions, tax authorities, and worker's compensation ensuring compliance with federal and provincial legislation and collective agreements.
- Checking and auditing all payrolls, ensuring legislative requirements are met.
- Analyze current payroll workflow processes across the entire organization with the objective to make recommendations for improvement of the processes and identifying synergy opportunities.
- Focus on continuous improvement of the payroll function across the organization.
- Provide support to ERP in reviewing JDE payroll process guides and documentation for regionally specific customization to maintain payroll process manuals as needed and ensure compliance with all internal controls.
- Responsible to liaison with relevant government agencies, financial auditors, and various union administrators
- Review payroll team's updates and maintenance of burden rate sheets for unions and jurisdictions based on management, regional controllers, and corporate expectations/direction of company burdens to be applied.
- Oversee the preparation and reconciliation of the year end process including T4s, RL1 and annual returns for WCB and EHT with the support of ERP.
- Accurate and confidential maintenance of payroll records, files and reports
- End to end processing of confidential Executive payroll
- Other adhoc payroll related projects
Qualifications & Experience
- A minimum of 10 years demonstrated payroll management experience in a complex, high volume payroll environment (3000+ employees)
- Demonstrated knowledge of collective agreements as well as applicable legislation and regulation
- Advanced knowledge of Federal and Provincial legislation
- Ability to handle multiple priorities concurrently.
- Proven leader and change agent.
- Flexibility to contribute over and above required work schedules.
- Background in construction or related industry is preferred
- JD Edwards, or another large ERP system is required.
- Must have multi-union, multi-site, and multi-province experience.
- Certified Payroll Manager designation from the National Payroll Institute a minimum of Payroll Compliance Practitioner (PCP) required.
- Completion of an accredited accounting program (CA. CGA, or CMA) considered an asset.
- US Payroll experience would be considered an asset.
- Operates with a high level of personal integrity, ethics and values
- Maintains discretion over confidential information and exercise sound judgement in decision making
- Build trust in relationships across the organization
- Good interpersonal, oral, and written communication skills
- Holds self and others accountable
- Adaptable, critical thinker and problem solver
- Teamwork and collaboration - team-oriented, with excellent relationship building and communication skills.
- Maximizes Business Performance and Team Effectiveness
- Strong leadership capabilities, as they relate to leading a team and also interacting with others.
- Highly developed communication (written/verbal) and interpersonal skills.
- Ability to utilize a customer service approach to both internal staff as well as external regulators, including the use of analytics
Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.
The expected salary range for this role is between $105,000 - $140,000 per year. The starting salary will be determined based on several factors such as the successful candidate's qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
